This Combined Synopsis/Solicitation opportunity from Department Of Health And Human Services was posted on February 13, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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IHS Conference Room Oklahoma City, OK Local Area

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IHS1521949Federal

Submission Closed02/20/2026, 03:30:00 PM CST

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 721110

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Solicitation # rfx_14307_ROAF

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Solicitation # 191D3227R0005

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Near East South Asia Center (NESA) for the Executive Forum Lodging Support Services

Solicitation # HQ003427QE021

The Washington Headquarters Services, under the Department of Defense, is soliciting lodging support services for the Near East South Asia Center (NESA) for Strategic Studies to support the Executive Forum 02-27. The contract is a total small business set-aside under NAICS code 721110, utilizing a firm-fixed price arrangement. The period of performance is from January 22 to January 30, 2027, requiring accommodations in the Washington, D.C. metropolitan area for approximately 30 to 32 individuals, consisting of 20 to 22 government-funded rooms and 10 self-pay rooms. Required facilities must include rooms with workspaces, refrigerators, microwaves, secure safes, and free high-speed internet. The contractor must provide a hot breakfast buffet included in the room rate and an in-hotel full-service restaurant. Specific dietary restrictions apply, prohibiting pork and alcohol in meals, with chicken as a substitute and a requirement that any pork products be separated and labeled. Award will be based on a best-value determination evaluating technical capability and price. Invoices must be submitted electronically via Wide Area Workflow (WAWF), and all offerors must be registered in the System for Award Management (SAM).

Washington Headquarters Services

POSTED

1 day ago

DEADLINE

in 4 days

General Info

Agency

Department Of Health And Human Services → Ok City Area Indian Health Svc

NAICS

721110 - Hotels (except Casino Hotels) and Motels

Place of Performance

Oklahoma City, OK, 73114, USA

Set-Aside

SBA

Documents

2 pages · sow

High

3 pages · rfq

High

3 pages · rfq

High

AI Contract Breakdown

Uniform Contract Format

Timeline

2 updates

PhaseClosed

PostedFeb 12

Solicitation

Notice updatedFeb 13

Response deadline changed from Feb 15, 2026 to Feb 20, 2026. The notice title changed. The notice description changed.

Notice updatedFeb 13

Response deadline changed from Feb 20, 2026 to Feb 16, 2026. The notice title changed. The notice description changed.

Response DeadlineFeb 20

Deadline has passed

Submission Closed

02/20/2026, 03:30:00 PM CST

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Organization & Contact Information

AgencyDepartment Of Health And Human Services → Ok City Area Indian Health Svc

Contacts1 person available

OfficeOKLAHOMA CITY, OK, 73114, USA

Organization / AgencyDepartment Of Health And Human Services → Ok City Area Indian Health Svc

Office AddressOKLAHOMA CITY, OK, 73114, USA

Contacts

Laura Kasten

Full Description

MODIFIED 2/13/26 TO UPDATE DUE DATE TO 3:30PM FRIDAY FEBRUARY 20TH, 2026

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the Revolutionary FAR Overhaul (RFO) FAR part 12. This announcement constitutes the only solicitation. Quotes are being requested and a separate written solicitation will not be issued.

Solicitation number IHS1521949 is issued as a request for quotation (RFQ) for the OCAO Annual Dental Conference.

This acquisition is a set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The product service code (PSC) for this acquisition is X1AB Lease/Rental Of Conference Space And Facilities and the North American Industry Classification System (NAICS) code is 721110 Hotels (except Casino Hotels) and Motels, with a size standard of $40.0 million dollars.

This RFQ contains three (3) Line Items:

CLIN

ITEM

QUANTITY

UOM

UNIT PRICE

TOTAL PRICE

Meeting Space

Audio Visual Equipment Rental

Hotel Service Charge

TOTAL ALL LINE ITEMS 3

PERIOD OF PERFORMANCE: 06/14/2026-06/18/2026

LOCATION: Within 30 miles by road of Oklahoma City Area Office, 701 Market Drive, Oklahoma City, OK

Vendor Requirements: The conference room must be able to support at least 200 people for each day of the event. SEE ATTACHED STATEMENT OF WORK FOR ADDITIONAL REQUIREMENTS.

Submit Quotes no later than: 02/20/2026 3:30p.m. CST to the Following Point of Contact: Laura Kasten, Contract Specialist, via Email: Sign up to see this detail.

Evaluation: FAR 52.212-2 Evaluation -- Commercial Products and Commercial Services. (Deviation Date)

Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

*LOWEST PRICE TECHNICALLY ACCEPTABLE

*MUST BE WITHIN 30 MILES OF 701 MARKET DRIVE, OKLAHOMA CITY, OK 73114

*MUST BE ABLE TO ACCOMMODATE AT LEAST 200 PEOPLE EACH DAY OF EVENT

Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The Government contemplates award of a firm fixed price contract resulting from this solicitation pursuant to the terms and conditions below. Terms and conditions other than those stated will not be accepted. The above pricing is all inclusive.

VENDORS SHALL SUBMIT THE FOLLOWING:

COMPLETED PRICE SCHEDULE

ADDITIONAL DOCUMENTS NEEDED IN ORDER TO DETERMINE ABILITY TO MEET THE TECHNICAL REQUIREMENTS

PAST PERFORMANCE DOCUMENTATION

FAR 52.252-2 - Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es): https://www.acquisition.gov/faroverhaul or https://www.acquisition.gov/hhsar

(End of Clause)

FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services (Deviation Date)
FAR 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021)
FAR 52.204-14, Service Contract Reporting Requirements (Deviation Date)
FAR 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Deviation Date)
FAR 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Deviation Date)
FAR 52.219-6, Notice of Total Small Business Set-Aside (Deviation Date)
F(End of Clause)

(End of clause)

FAR 52.222-3, Convict Labor (Deviation Date)
FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Deviation Date)
FAR 52.222-35, Equal Opportunity for Veterans (Deviation Date)
FAR 52.222-36, Affirmative Action for Workers with Disabilities (Deviation Date)
FAR 52.222-37 Employment Reports on Veterans (Deviation Date)
FAR 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010)
FAR 52.222-50, Combating Trafficking in Persons (Deviation Date)
FAR 52.223-23, Sustainable Products and Services (Deviation Date)
FAR 52.224-1 Privacy Act Notification (Apr 1984)
FAR 52.224-2 Privacy Act (Apr 1984)
FAR 52.224-3 Privacy Training (Jan 2017)
FAR 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024)
FAR 52.232-33 Payment by Electronic Funds Transfer— System for Award Management (Oct 2018)
FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023)
FAR 52.233-3 Protest After Award (Deviation Date)
FAR 52.233-4 - Applicable Law for Breach of Contract Claim (Deviation Date)
FAR 52.240-91, Security Prohibitions and Exclusions (Deviation Date)
FAR 52.240-93, Basic Safeguarding of Covered Contractor Information Systems (Deviation Date)
FAR 52.244-6, Subcontracts for Commercial Products and Commercial Services (Deviation Date)

“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”

Miscellaneous:

NO FAX QUOTATIONS

ELECTRONIC SUBMISSIONS – SUBMISSION VIA EMAIL IS THE ONLY ACCEPTABLE ELECTRONIC SUBMISSION. (Sign up to see this detail)

All contractors must be registered in the System for Award Management database located at https://www.sam.gov when submitting an offer or quotation. Please submit the following information with each quote: Vendor Name, Cage Code, UEI, Tax Identification Number, Prompt Payment Terms, Delivery Time, GSA Contract Number (if applicable), Date quote expires, warranty, total price for each line item, total quote price, and technical documentation insufficient detail to determine technical acceptability. Failure to provide sufficient technical details may result in rejection of your quote