Conference Services - N8 Industry Day

The contractor is required to deliver comprehensive event management, online registration, and audiovisual services for the FY26 OPNAV N80 Industry Engagement Session, a two-day event scheduled for June–July 2026 in Washington, D.C., near the Pentagon. The scope includes designing and maintaining a branded registration website with real-time reporting, managing on-site registration and badge distribution including split-payment processing via GOVCC and personal methods, providing full audiovisual equipment and setup for a 5,700–6,000 sq ft conference space with eight breakout rooms, supplying all necessary personnel, equipment, transportation, tools, and materials, and ensuring seamless operational execution. Performance must meet stringent standards, including greater than 95% on-time delivery, 100% invoicing accuracy, and a Satisfactory or higher performance rating, all while maintaining unclassified status and aligning with OPNAV N80's strategic objectives. The solicitation is a total small business set-aside under NAICS code 561920 with a $20 million revenue size standard, and offers must be submitted electronically to three designated government emails with confirmation of availability to begin work on June 1, 2026. Award will be made on a Lowest Price Technically Acceptable basis, where proposals are first evaluated for minimum technical acceptability before price determines selection. The contract is firm fixed price, with payment processed exclusively through the Wide Area WorkFlow system, and all invoices must be submitted in accordance with DFARS 252.232-7006. Contract administration is led by Navy personnel, with Cory Georgeson as the Contract Specialist, Mark Damanskis as the Contracting Officer, Maryam Atkins as the Contracting Officer’s Representative, and Angela Tennyson as the Technical Point of Contact. The place of performance is Washington, D.C., 20350, with FOB Destination terms. Multiple FAR and DFARS clauses are incorporated, including those related to subcontracting restrictions, combating trafficking, service labor standards, antiterrorism training, prohibition on covered telecommunications equipment, and NIST SP 800-171 cybersecurity requirements. SAM registration with an active Unique Entity ID is mandatory, and offerors must certify small business status under the set-aside categories of WOSB, EDWOSB, or 8(a). All submissions must reference the solicitation number N0018926QD0