Installation of Standby Generators at the Richmond State Supported Living Center

The Texas Health and Human Services Commission (HHSC) is soliciting competitive bids to install four air-cooled standby generators with enclosures at the Richmond State Supported Living Center located at 2100 Preston St, Richmond, TX 77469. This procurement, issued under solicitation number HHS0017613 as an Invitation for Bids (IFB), requires contractors to provide all equipment, labor, and installation services under a firm, fixed-price structure that remains locked for the life of the contract. Bidders must be located within 120 miles of the facility and ensure all personnel are at least 18 years old and trained for the scope of work. The contract’s initial term begins on the date of award and expires August 31, 2026, with an option for HHSC to extend the term by up to one year, subject to funding. Proposals must be submitted electronically via email to pcsbids@hhs.texas.gov or through the HHS Online Bid Room, with submissions required to adhere to strict formatting standards, including Microsoft Office files for general documents and PDFs for signed items, and must not exceed 25 MB per attachment. Hard copies are not accepted; bidders must submit a single, properly labeled USB drive if delivering by hand or mail. All responses become the property of HHSC and are subject to the Texas Public Information Act. Contractors must comply with a robust set of administrative, legal, and operational requirements, including maintaining workers’ compensation and employer’s liability insurance with minimum limits of $1 million per accident and per employee, as well as an umbrella liability policy of at least $1 million. They must utilize the E-Verify system for employment eligibility verification and certify compliance with federal and state anti-discrimination laws, including Title VI, the ADA, Section 504, and Title IX, alongside the Texas Human Trafficking Prohibition statute. Contractors are obligated to provide a Texas Identification Number (TIN) for payment processing and are subject to strict invoicing rules, including monthly submission to 712Accounting@hhs.texas.gov with full details of services rendered, contract number, and remittance information. Payment is governed by the Texas Prompt Payment Act and is contingent upon HHSC’s verification of satisfactory performance. The contract includes a general indemnity clause requiring the contractor to defend, indemnify, and hold harmless HHSC, and all deliverables must be of good quality, free from material defects,