Integrated Custodial Grounds and Facilities Maintenance Services

The Jasper County School District is soliciting proposals under RFP JCSRFP2026-0005 for a single prime contractor to provide integrated recurring custodial, grounds, and facilities maintenance services across five primary locations and the Beaufort Jasper ACE site. The scope of work includes daily operations, preventive maintenance, staffing, and facility upkeep, with a clear distinction between predictable day-to-day services and non-routine capital projects. The initial contract term runs from January 29, 2027, through January 28, 2028, with the possibility of two additional one-year options, not to exceed a total of three years. A mandatory pre-proposal conference and site walk occurred on October 28, 2026, and sealed proposals are due by December 1, 2026, at 2:00 PM ET. Award selection is based on a 100-point scale, prioritizing non-price factors (75 points) over cost (25 points). Key evaluation criteria include the technical service-delivery plan, management and staffing continuity, quality assurance, and past performance. Contractors must provide a bid bond of 5% if the total bid exceeds 100,000 dollars, along with a surety letter for a 100% annual performance bond and applicable payment bonds. Performance is monitored via weekly inspections and monthly scorecards, with specific weights assigned to custodial cleanliness (35%), preventive maintenance and work orders (20%), staffing (15%), and grounds maintenance (15%). Proposals must be submitted in a sealed envelope containing one original, five hardcopies, and one electronic copy on a USB drive.