Intent to Single Source for Consulab Air Brake Training Equipment

The City of Tampa’s Logistics and Asset Management Fleet Maintenance Division is pursuing a single-source acquisition to procure specialized airbrake training equipment and materials from Consulab Inc., the sole manufacturer and exclusive provider of this technology in Florida. The system includes an air brake driving simulator, an air drum wheel end training system with cutaways, and integrated air brake and ABS training capabilities featuring realistic sensor and road condition simulations, a detachable trailer brake board, and portable, self-contained design elements that allow for easy classroom setup and tool-free component access. The equipment includes individual screens displaying wheel speeds for all wheels and optional faulted components for diagnosis training, all meeting CSA/UL safety standards and designed to fit through standard doorways. The total estimated contract value is $85,820, encompassing the simulator, dust covers, cutaway brake chamber, training system, and accompanying schematics, with pricing valid for 12 months from the quote date. All items are delivered under DDP (Incoterm® 2020) terms, with standard freight included in the list price. The contract requires the vendor to be an authorized distributor or dealer capable of providing warranty service, maintenance, and repairs as needed, with a one-year limited warranty covering materials and repair costs beginning on the original delivery date, excluding damage from abuse or misuse, and no extended warranty options are available. Orders must be placed via Purchase Order with specific delivery expectations or "need by" dates clearly indicated, and cancellations after 24 hours may incur fees. Special delivery arrangements such as lift gate, inside delivery, or scheduled appointments must be coordinated directly with the Consulab representative. The solicitation, numbered 26-X-01261, was posted on May 27, 2026, with a response deadline of June 1, 2026, under NAICS code 611430 for other educational services. The City’s procurement team has determined Consulab as the only viable source due to its exclusive proprietary technology, making competitive bidding unnecessary. Point of contact for this acquisition is Ken Adams, Specifications Officer, and Inger Welch, Certified Procurement Analyst, with additional administrative oversight from Kevin Matteson. All proposal submissions must confirm vendor authorization and capability to fulfill the technical and service requirements as outlined in the single-source justification.