INVITATION TO BID - Ascension Parish Sheriff 500KW Training Center Generator

Ascension Parish Sheriff’s Dept.500 KW Generator and ASCO 300 ATS Bidding Specifications A: ANY BID MUST MEET OR EXCEED ANY AND ALL OF THESE SPECIFICATIONS. B: ALL BIDDERS MUST BE A FACTORY AUTHORIZED DISTRIBUTOR OF THE EMERGENCY GENERATOR SYSTEM AND COMPONENTS MANUFACTURERS C: FREIGHT (Deliver and unload at the ASCENSION PARISH TRAINING FACILITY)                                                General:Ascension Parish Sheriff Dept. is accepting bids for a 500 KW Diesel Generator with Aluminum enclosure fuel tank and ASCO 300 ATS. Vender must supply Non-Proprietary Software and programing cable for controller. Quoted pricing will be adhered to with no exceptions including freight and installation.  Note: The vender will supply a Motorola SDM 3000 device with an interface to Generator and ASCO ATS controller for remote system start and monitoring.  Mandatory Site Walk: 8/14/202510:00 AM9094 St Landry RoadGonzales,La 70737  Emergency, Electrical, Power-Generation-System-Equipment-Package Specifications-SCOPE OF WORK: a. Remove from the project site the existing, emergency, electrical, powergeneration-system equipment (i.e., the existing, emergency, electrical, enginegeneratorset [and all existing appurtenances]; the existing, automatic, transferswitch {ATS}; the existing ,remote, annunciator panel; etc.), which will all bedisconnected by the project electrical subcontractor) .b. Furnish and set in place (to be connected by the project electrical subcontractor)all equipment which is required for a new, replacing, complete, emergency,electrical, power-generation system (which is referenced herein as the "system").The system shall be complete in every respect and shall include the emergencyengine-generator set (which is referenced herein and on the drawings as the"genset"); the lockable, 200 MPH wind-rated, Level-3 sound-attenuating,weatherproof housing (enclosure), with integral, code-conforming, BLUE-STAR standard,LED, AC/DC emergency lighting, with the associated, light-control,timer switch; the UL-142-compliant, sub-base, diesel-fuel, storage tank (with allrequired leak alarms and all other required appurtenances, etc., and withprovisions at the front and the rear of the tank for accommodating a diesel-fuelpolishing(fuel-maintenance) system; the diesel fuel pump; the AXI Model ST7303-4X-Stainless-Steel, diesel-fuel-polishing (fuel-maintenance) system; thecritical silencer and the required flexible connector, which is located within thegenset enclosure; the batteries and battery rack which are located within thegenset enclosure; the weatherproof, remote, "emergency off", pushbuttonstation, inside of a lockable, secure, vandal-proof enclosure; the BASSLERModel 2020HD controller; the required diesel-fuel carburetion; all required dieselfuellines, and all required flexible connectors; all required venting and ventingapparatuses; all required controls and instruments; all required vibrationisolators; the water-jacket (or engine-block) heater; all required enginelubricating oil, engine coolant, coolant filters, air filters and diesel-fuel filters; theBASSLER, remote, annunciator panel; the ASCO, service-entrance-rated,automatic transfer switch (which is referenced herein as the "SE-ATS"); and allother required appurtenances.c. The system, as manufactured, assembled, tested, delivered, and installed shallbe in strict accordance with the all applicable standards, in strict accordance withthe applicable requirements of all governing authorities, and in strict accordancewith the requirements of all applicable codes including, but not limited to NFPA30, NFPA 37, NFPA 70, NFPA 110, and NFPA 704:i. NFPA 30:21 4.3 - Normal venting for the tank shall comply with thissection;ii. NFPA 30:21 5.1 - The tank shall be tested in accordance with therequirements of Sections 21.5.1.1 through 21.5.1.4, as applicable;iii. NFPA 30:21.5.1.1 - An approved listing mark on the tank shall beconsidered to be evidence of compliance with this requirement;iv. NFPA 30:21.5.2 - The tank and connections shall be tested for tightnessbefore being placed in service in accordance with Sections 21.5.2.2through 21.5.2.8, as applicable;v. NFPA 30:21.7.2.1 - Identify the tank with a sign or marking that meets theprovisions of NFPA 704;vi. NFPA 30:22.6 - Piping for normal and emergency relief venting of thetank shall be constructed in accordance with Chapter 27; andvii. NFPA 30:22.11.4.4 - Means shall be provided for determining the level ofliquid in the tank. This means shall be accessible to the delivery operator.d. Furnish to the owner complete schematic and wiring diagrams for the entiresystem and complete test results from the testing of a prototype of the gensetseries which is being provided for this project.e. Upon completion of initial startup and system checkout, the supplier of thesystem shall perform a field test, at the time which is stipulated by the owner, asrequired to demonstrate the genset's load-carrying capability, and voltage andfrequency stability, with the project load at the maximum-designed operatinglevel. A power failure shall be initiated by opening the main, "utility", circuitbreaker of the SE-ATS which supplies "normal" power to the project electricalloads (i.e., to the SE-ATS "normal-source" lugs). Records of the time-of-day; thecoolant temperature; the cranking time until the prime mover starts and runs; thetime which is required for the prime mover to come up to operating speed; thevoltage and frequency overshoot; the time which is required to achievesteady-state condition with the SE-ATS transferred to the "emergency" position;voltage; frequency; current; oil pressure; ambient air temperature; kilowatts;power factor; fuel usage; and battery-charger rate, at 5-minute intervals for thefirst 15 minutes and at 15-minute intervals thereafter, shall be maintainedthroughout the tests. Such load test shall continue for a minimum of four (4)hours, during which time the load changes and the resultant effect on voltageand frequency shall be observed and recorded. Then, "normal" power shall berestored and the time delay on retransfer (set for 15 minutes minimum), as wellas the time for the prime mover to cool-down and shutdown, shall be recorded.Upon completion of the above-described test, the prime mover shall be allowedto cool down for five (5) minutes. Then fully-rated load (genset-nameplate KW)consisting of the entire project electrical load supplemented by a load bank, shallbe applied. Unity power factor is acceptable for on-site testing. Such full-loadpickup shall be in one (1) step, immediately upon reaching rated RPM.Following all required testing, the owner will furnish and install all diesel fuelwhich is required to fill completely the UL-142-compliant, genset, sub-base,diesel-fuel, storage tank with the proper diesel fuel.f. Install the entire system in strict accordance with the manufacturer'srecommendations, and provide the owner with an electronic version, and at leastthree (3) hard-bound sets of operation-and-maintenance manuals, includingdetails and parts lists.g. The entire system, including but not limited to, the genset; the lockable, 200MPH wind-rated, Level-3 sound-attenuating, weatherproof housing (enclosure),with integral, code-conforming, BLUE-STAR-standard, LED, AC/DC, emergencylighting, and an associated, light-control, timer switch; the UL-142-compliant,sub-base, diesel-fuel storage tank, with provisions at the front and the rear of thetank for accommodating a diesel-fuel-polishing (fuel-maintenance) system; thediesel fuel pump; the AXI Model ST 7003-4X-Stainless-Steel, diesel-fuelpolishing(fuel-maintenance) system; the critical silencer and flexible connector;the starting batteries, battery rack, and battery charger which are located withinthe genset enclosure; the weatherproof, remote, "Emergency-OFF", pushbuttonstation, inside of a lockable, secure, vandal-proof enclosure; the instrumentpanel; the diesel-fuel carburetion; the diesel-fuel lines and flexible connectors;the venting and venting apparatuses; the BASSLER Model 2020HD, controller;the spring type vibration isolators; the water-jacket (or engine-block) heater; the ASCO SEATS;, The AXI fuel polisherand the BASSLER, remote, annunciator panel, shall be warranted by themanufacturer against defective materials and workmanship for a minimum periodof five (5) years, or 3000 hours, whichever first occurs. Defective parts shall berepaired or replaced, at the manufacturer's option, free of charge, for suchperiod; and all associated labor, travel time, and mileage shall be provided freeof charge for this period, without a deductible being applied. The warrantyperiod shall commence when the system is first placed in service.h. Provide the necessary lube oil for the engine crankcase, provide the air cleaner,and provide the necessary radiator coolant (likely to be a 50% solution ofethylene glycol; verify in advance and provide accordingly), in accordance withthe manufacturer's recommendations.i. When the installation and connection of the system has been completed,factory-trained technicians shall  check out the installation and connections,and to perform the initial start-up and testing of the system. NOTE:  The owner will furnish the fuel for testing and the initial full tank of fuel.  After theabove-mentioned check-out, start-up, and testing have been accomplished,demonstrate the complete operation of the system to the owner, and to anypersonnel so chosen by the owner, to the owner's satisfaction, at the time(s),and for the duration(s), which are stipulated by the owner, without limit, until thetermination of the project one-year warranty period; include all associated costsin the project proposal. Furnish to the owner the complete test results prior toreceiving final payment.j. The system shall be a package of new and current equipment, UL 2200 listed and labeled and in compliance with NFPA 110 and consisting of:i. A diesel-fueled, engine-driven, electric genset to render standby power, with alockable, 200 MPH wind-rated, Level-3 sound-attenuating, weatherproofenclosure which is equipped with an integral, code-conforming, BLUE-STARstandard,LED, AC/DC, emergency light kit, and an associated, light-control,timer switch; with a UL-142-compliant, sub-base, diesel-fuel, storage tank,with provisions at the front and the back of the tank for accommodating adiesel-fuel-polishing (fuel-maintenance) system; with a diesel fuel pump; andwith an AXI Model ST 7003-4X-Stainless-Steel, diesel-fuel-polishing (fuelmaintenance)system;ii. An engine start-stop control system mounted on the genset;iii. A remote, weatherproof, vandal-proof, corrosion-resistant, "Emergency-OFF",pushbutton station;iv. A genset-engine, start-stop-automatic, control system which is integral to theSE-ATS;v. Unit-mounted and remote accessories as specified, and where and asrequired;vi. A BASSLER Model 2020HD controller;vii. The ASCO SE-ATS which shall render manual and automatic starting andstopping of the genset, and switching of the project-site electrical loads;viii. All required diesel fuel lines, with flexible connectors, and all required dieselfuelfilters;ix. A BASSLER, remote, annunciator panel; andx. Single-source warranty of all major system components.k. The supplier of the system shall have a factory-authorized service firm which islocated within one hundred fifty (150) miles of the project site, which maintains astock of standard parts, and which has service personnel available on a "call basis".l. The system shall include, but not be limited to, the following major components:i. A 500KW/625kVA (minimum), 0.8P.F., 120/208V, 3-phase, 4-wire, wyeconnected,60Hz, 1737F.L.A. (minimum), 1,800RPM, diesel-fueled,continuous-standby genset, BLUE STAR Model PD500-01-2506C-E15TAG3-MARATHON-105C-RISE, which is modified and augmented as specifiedherein, as required, and as intended, complete with the following:(1) A lockable, 200 MPH wind-rated, Level-3 sound-attenuating,weatherproof enclosure, having an integral, code-conforming, BLUESTAR-standard, LED, AC/DC, emergency, light kit, and an associated,light-control, timer switch;(2) A 72-hour (minimum) run time (at full genset load), 2,700(approximate) usable-gallon, UL-142-compliant, sub-base, diesel-fuelstorage tank, with provisions at the front and rear of the tank foraccommodating a diesel-fuel-polishing (fuel-maintenance) system,and a diesel-fuel pump;(3) An AXI Model ST 7003-4X-Stainless-Steel, diesel-fuel-polishing (fuelmaintenance)system, which will accommodate a 1" black-iron pipe tothe rear of the genset-sub-base tank and 1" black-iron pipe to the frontof the genset sub-base tank; such diesel-fuel-polishing (fuelmaintenance)system:(a) Shall be a fully automated system that removes water, sludge,and other contaminants from fuel-storage tanks;(b) Once installed, shall operate independently as required toensure fuel reliability through routine fuel filtration;(c) Shall utilize a polishing process that stabilizes diesel fuel,eliminates microbial contamination, and ensures that the fuelremains clean;(d) Shall be equipped with a NEMA 4X-rated, stainless-steelenclosure that is specifically for an outdoor installation, byprotecting the system from wind-blown dust and rain, hose directedwater, and ice formations;(e) Shall be equipped with a smart filtration controller;(f) Shall have fully automated operation;(g) Shall be equipped with safety and alarm features;(h) Shall be equipped with a continuous-duty pump, and vitronseals;(i) Shall be equipped with an automatic pump shut-down and alertindication to notify users when the system requires servicing;(j) Shall have a nominal flow rate of 3 gpm/180 gph;(k) Shall accommodate a primary filter which is either a 10-micronor a 30-micron particulate filter;(l) Shall accommodate a secondary filter which is either a 3-micron or10-micron, water block;(m) Shall be equipped with an LG-X 1500, inline, magnetic, fuelconditioner;(n) Shall be equipped with a 1/3HP gear pump;(o) Shall be equipped with a smart filtration controller with safetyand alarm features;(p) Shall have a 120V, single-phase, input-power requirement;(q) Shall be equipped with black-iron plumbing;(r) Shall be equipped with 3/4" NPT ports, in and out;(s) Shall have approximate outside dimensions of 36" high x 36"wide x 12" deep; and(t) Shall weigh approximately 290 lbs.;(u)  Spring type -non seismic vibration isolators with capacity to support the engine generator set, the completely fueled subbase fuel tank(v)  A (mounted within the weather enclosure) load distribution center for single point accessory wiring for the battery charger, A.C. lights, engine block heater (5000 watts at 208 volts) generator strip anti-condensation heater 225 watts at 120 volts, and 20 amp GFCI duples receptacle (to be wired to the utility)(4) A 928-cubic-inch/15.2-litre (minimum) displacement, 787(minimum) gross horsepower, engine;(5) An automatic, battery-charging alternator, with solid-state voltageregulation;(6) A 10-amp (minimum), battery float charger;(7) A unit-mounted radiator cooling system, with thermostat temperaturecontrol, a water pump, a coolant filter, and high-coolant-temperatureshutdown;(8) A positive displacement lube oil pump, a full-flow oil filter, and apressure relief valve;(9) A unit-mounted, BASSLER Model 2020HD controller;(10) An oil-pressure gauge, an oil-level indicator, and low-oil-pressureshutdown, a coolant-temperature gauge, a battery-charge-rateammeter, and a solid-state engine-monitoring system;(11) An electronic (isochronous) engine speed governor having an electricactuator with speed droop which is externally-adjustable fromisochronous to 5%, that will maintain the alternator output frequency towithin +/- 0.25% from no load to full-load alternator output;(12) A 2-wire, remote starting system with a cranking limiter;(13) A solid-state voltage regulator, which provides a regulation of +/-0.50%, or better;(14) A frequency regulation rating limiting the variance to +/- 0.25%maximum, no-load to full-load alternator output;(15) An oil drain valve with hose extension;(16) Starting batteries, battery cables, and a battery rack which arecontained within the genset, Level-3 sound-attenuating, weatherproof,enclosure;(17) Factory-provided vibration isolators between the genset and itsstructural steel skid;(18) A welded steel mounting base;(19) A critical, silencing, exhaust muffler with flexible exhaust connectorsmounted within the lockable, 200 MPH wind-rated, Level-3 soundattenuating,weatherproof aluminum enclosure, having an integral, codeconforming,BLUE-STAR-standard, LED, AD/DC, emergency, light kit,and an associated, light-control, timer switch. The muffler, bracketry,exhaust tubing, and all fittings shall be designed and furnished as acomplete assembly by the generator manufacturer with the exhaust internally mounted within the enclosure;  The enclosure shall limit the resulting noise to a maximum of 75 dBA when measured from 21’.(20) All required diesel fuel lines, with flexible connectors. All fuel linesshall be the genset manufacturer's standard lines with themanufacturer's standard fittings, and with a (code-approved) flexiblesection of tubing between the engine and the fuel supply lines (forwithstanding vibration). All fuel lines shall be properly-located;(21) Diesel-fuel carburetion;(22) Starting batteries which are contained within the genset weatherproofhousing;(23) A 5000-watt (approximate), 208-volt, 1-phase,thermostatically-controlled, engine-coolant (water-jacket) heater orblock heater;(24) A cycle cranker;(25) One (1) 2000A, 100%-rated, unit-mounted, output, circuit breaker.One (1) such output circuit breaker shall be the mainline circuitbreaker which will be connected (by the project electricalsubcontractor) where and as required to feed "emergency" electricalpower to the "emergency-source" lugs of the SE-ATS. A second output circuit breakerrated 1400 amps and 100% rated circuit breaker shall be a shunt-trip circuit breaker whichis specifically for accommodating the future connection of the electricalpower cables to and for a portable load bank for future genset loadbanktesting, etc., and which is equipped, arranged, and connected soas to be tripped if and when a failure of "normal" ("utility") poweroccurs while the genset is being tested with a load bank; and(26) A 105-degree C. (maximum temperature-rise rating), MARATHON,salient-pole, brushless, self-ventilated, generator (alternator), havingpermanent-magnet excitation and having a single, maintenance-freebearing which is coupled directly to the engine flywheel housing with asemi-flexible coupling between the rotor and the flywheel. Thegenerator shall comply with the latest edition of NEMA StandardMG1-1978, Parts 16 and 22. The insulation system shall be Class H,or better. The generator shall be fully-guarded and dripproof as perthe latest edition of NEMA MG1-1.25 and NEMA 1. The generatorshall be capable of sustaining at least 250% of rated current for ten(10) seconds, in the event of a short-circuit condition. The voltageregulator shall have an adjustment for maximum voltage dip. Thevoltage regulator shall also have internal protection against underfrequency and over excitation. The generator shall also haveover-voltage protection. The voltage regulator shall have a built-inadjust potentiometer to render at least a +/-5% voltage range. TheAC-waveform total harmonic distortion shall not exceed 5% total RMSfrom no load to full rated linear load, measured line-to-line. For anyaddition of load, up to and including 100% of rated load at 1.0 powerfactor, the voltage dip shall not exceed twenty percent (20%) of ratedvoltage. The voltage shall recover to +/- 2% of rated voltage within 1.0second. For any addition of load up to 100% of rated load, thefrequency shall recover to the steady-state frequency within 6.0seconds;ii. A BASSLER, remote, annunciator panel. Install such annunciator panel in theexact location which is stipulated by the owner (verify in advance). Suchannunciator panel shall satisfy all of the latest NFPA requirements and shallbe an electro-mechanical panel which include red and yellow indicating lights,and a silenceable alarm horn, for low-oil-pressure shutdown, low-coolanttemperaturealarm, high-coolant-temperature shutdown, low diesel-fuel-levelalarm, overcrank shutdown, overspeed shutdown, battery-chargermalfunction, and "generator on load". The project electrical subcontractor willprovide the required interconnecting control/signal wiring between suchremote annunciator panel and the genset, and between such remoteannunciator panel and the SE-ATS, and will upsize such interconnectingcontrol/signal wiring conductors as required to mitigate the adverse effects ofvoltage drop, etc; andiii. A 120/208V, 2000A, 3-pole, solid ("unswitched") neutral, 3-phase, 4-wire,wye-connected, 60Hz, NEMA 3R (raintight, outdoor-rated), free-standing,contactor-type, SE-ATS, which is an ASCO Model GAUS-2000-RJF-SEBREAKER-DS-754577-050-ECN-282074 Series SE-ATS, and which ismodified and augmented as specified herein, as required, and as intended forthe respective exact application (verify all parameters and requirements inadvance, and provide accordingly). Such SE-ATS:(1) Shall have U.L. certification, and shall conform fully to all U.L.-1008and NEMA ICS 2-447 requirements;(2) Shall be service-entrance rated; shall be equipped with a 2000A/3P,100%-rated, main, "utility", circuit breaker; and shall be fitted with aUL-listed, service-entrance-rated label;(3) Shall have a minimum, continuous-current rating of 2000 amps;(4) Shall be equipped with field-adjustable, under-voltage, over-voltage,under-frequency, and over-frequency sensing for all lines on both the"normal" and "emergency" sides;(5) Shall be equipped with Level 2 control;(6) Shall have a 85,000A (minimum) at 208V, fault-current rating;(7) Shall be equipped with manual operators;(8) Shall be equipped with a plug-connector interface with control;(9) Shall be equipped with a solid ("unswitched") neutral;(10) Shall be equipped with auxiliary control contacts (at least two [2] N.O.and two [2] N.C. on the "normal" side and two [2] N.O. and two [2] N.C.on the "emergency" side);(11) Shall be equipped with two-wire, engine-control, remote-startingcontacts;(12) Shall be equipped with control-mode status indicators;(13) Shall be equipped with adjustable solid-state time delays for allpossible modes;(14) Shall be equipped with a NEMA 3R (raintight, outdoor-rated),key-locking, free-standing enclosure;(15) Shall be completely front accessible and front connectible, unless it isinstalled so as to accommodate all NEC-required, front, rear, and sideclearances (verify in advance);(16) Shall be equipped with the proper communication module for remotecommunications (verify all requirements in advance and provideaccordingly);(17) Shall be equipped with NORMAL-EMERGENCY position-indicatorlamps;(18) Shall be equipped with a TEST-NORMAL-RETRANSFER switch;(19) Shall be equipped with a 7-day exerciser clock (which is completelyprogrammable at any time) including a WITH/WITHOUT LOADselector switch;(20) Shall be equipped with a voltmeter, an ammeter, and a frequencymeter, and with the required phase-selector switch;(21) Shall be equipped with an auto/manual retransfer selector switch; and(22) Shall be equipped for "programmed transition", and shall be equippedwith an inhibit function, which will delay the completion of the transferto "normal" and/or "standby" power for an adjustable period of 0 - 5seconds, and will prevent the load from being transferred between outof-phase electrical power sources.       All questions are too sent via e-mail to Chuck Cassard (no phone in questions):Chuck Cassard [contact@example.gov]The deadline for any questions  8/14/2025 no questions will be answered after this period. Ascension Parish Sheriff’s Dept reserves the right to reject any proposal as we feel necessary. Any proposal that is not completed as detailed above then their proposal will be considered invalid and rejected. The proposal cannot be changed for any reason once awarded. Bids are to be received by: Bids will be opened on August 21,2025 at 9:30 AM. at the Ascension Parish Sheriff’s Office, Parish Courthouse, 300 Houmas Street, Suite E, Donaldsonville, Louisiana. All bids must be submitted in a sealed envelope marked “ASCENSION PARISH TRAINING FACILITY GENERATION ”.  Bids may be delivered or mailed to the Ascension Parish Sheriff’s Office, to 828 South IRMA Blvd Gonzales,La 70737, in time for the bid opening.  Business hours at the Gonzales location are 8:00 a.m. to 4:30 p.m., Monday through Friday. Bids may also be submitted online at www.CentralBidding.com. The right is reserved to reject any or all bids and to waive any formalities. Advertised in Gonales Weekly on 7/24/2025, 7/31/2025, and 8/7/2025.