ITB01FY27 – Translation and American Sign Language (ASL) Interpreting Services

Arlington Public Schools is soliciting bids under solicitation ITB01FY27 for professional written translation, spoken language interpretation, and American Sign Language (ASL)/Cued Language Transliteration (CLT) services to support students and employees. The contract is an Indefinite Delivery Indefinite Quantity/Labor hour type with an initial one-year term and four optional one-year renewals. Services must be available Monday through Sunday from 7:00 a.m. to 10:00 p.m., with standard turnaround times of one to five business days for most requests and two weeks for large projects. Award will be granted to the lowest responsive and responsible bidder based on price, capacity, financial resources, and past performance. Bidders must demonstrate at least three years of company experience in educational settings and provide personnel with specific credentials, such as RID, NAD Level IV/V, or EIPA 3.5+ for ASL interpreters. Strict quality standards prohibit the use of raw machine translation or public AI tools, requiring a mandatory human translation and independent review workflow. Key requirements include criminal background checks for staff working with students, adherence to specific insurance mandates, and the maintenance of APS-owned translation memories. Required submission documents include a completed pricing schedule, resumes of proposed personnel, a non-disclosure agreement, and certifications regarding non-discrimination and drug-free workplaces. While an Arlington County business license is not required for submission, it is mandatory for the final award.