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Welsh Language Localization and Compliance Specialist

Open
International

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

General Info

Documents

This scope was carved out of CCBC/PS3024/26/GH.

The full solicitation package (1 document), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

Electronic Committee Management System (ECMS).

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Organization & Contact Information

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AgencyCaerphilly County Borough Council
ContactsNo contacts available
OfficeN/A
Office AddressN/A
ContactsNo contact information available

Full Description

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Performs translation and localization for prime contractors on Caerphilly County Borough Council IT projects. Translates system interfaces, user guides, and templates from English to Welsh. Configures bilingual content management workflows and audits the system for strict compliance with Welsh Language Standards. Utilizes Translation Management Systems (TMS). Delivers a fully bilingual system interface and compliant content framework.

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POSTED

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More opportunities from Caerphilly County Borough Council

Same awarding agency

NAICS: 541512
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Electronic Committee Management System (ECMS).
Solicitation # CCBC/PS3024/26/GH
Caerphilly County Borough Council is seeking tenders for the provision, implementation, support, and maintenance of a secure, cloud-hosted Electronic Committee Management System (ECMS). This system is intended to modernize the administration of democratic services by facilitating the creation, management, publication, and archiving of committee agendas, reports, minutes, and decisions. Key functional requirements include committee and calendar management, decision tracking, a public-facing publication portal, and secure access via desktop, tablet, and mobile devices. The solution must integrate with Microsoft 365 and other council systems, featuring role-based access controls and audit reporting. Crucially, the system must be fully bilingual in English and Welsh to ensure compliance with Welsh Language Standards, accessibility requirements, data protection legislation, and recognized security standards. The contract is scheduled to run from November 1, 2027, to October 31, 2032, with a possible five-year extension option renewed annually, potentially extending the term to November 1, 2037. The procurement is being conducted under a Competitive Flexible Procedure per the Procurement Act 2023, with a multi-stage evaluation weighted toward demonstrations (45%), quality questions (35%), and price (20%). The successful supplier will be responsible for system configuration, data migration, user acceptance testing, and comprehensive training for administrators, officers, and elected Members. Payment terms are set at 30 days, and the submission deadline for tenders is December 11, 2026.
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