J--BSEE-GOAR HVAC PREVENTATIVE MAINTENANCE

The contract solicitation for BSEE-GOAR HVAC Preventative Maintenance, issued under solicitation number 140E0126Q0024 by the Department of the Interior’s Acquisition Management Division, seeks a commercial service provider to deliver comprehensive preventative and emergency maintenance for HVAC systems at critical facilities in Louisiana and Texas, including the Data Center and UPS Room at 1201 Elmwood Park Blvd, New Orleans, LA. The base period of performance runs from August 31, 2026, through August 30, 2027, with two optional one-year extensions, capping total contract duration at three years. The work involves scheduled preventative maintenance tasks such as tightening components, calibrating controls, and flushing drain lines for equipment listed in Exhibit A, as well as emergency and corrective repairs covered under time-and-materials CLINs with fixed pricing of $15,000 per year for repair services across all contract periods. The contractor must maintain a presence at least at three of five specified locations or demonstrate the ability to respond within three hours of a service call and be prepared to provide temporary cooling upon request. All field personnel must hold OSHA 10-hour certifications, and supervisory staff must hold OSHA 30-hour certifications, with proof required prior to award. Uniforms with visible company and technician names are mandatory, and professional conduct, including a strict prohibition on profanity in GOAR spaces, is enforced. The solicitation is structured as a combined synopsis and RFQ under FAR Part 12 for commercial items using a tradeoff source selection approach where technical merit outweighs price. Offerors must submit two separate volumes: a technical volume limited to ten pages with black 12-point font, single spacing, and one-inch margins, addressing understanding of scope and technical approach, and a separate price volume containing a signed SF-30. Technical evaluation focuses on comprehension of BSEE’s needs, problem resolution capability, and past performance on comparable projects within the last three years. Required attachments include a completed Past Performance Form, 19-page Offeror Representations and Certifications, and a detailed equipment survey of all sites conducted prior to bidding, including manufacturer details, model and serial numbers, tonnage, condition, and photos. Invoicing must follow specific guidelines via the Treasury’s IPP system, with mandatory documentation for T&M CLINs including labor categories, unit pricing, cumulative invoiced amounts, and remaining funding. The contracting officer is Michelle