J - DOCKSIDE REPAIRS OF THE CGC FIR

I. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is issued as an invitation to Request for Quotations (RFQ) incorporates provisions and clauses are those in effect through Federal Acquisition Circular 2005-30. This is total small business set-aside procurement. The Small Business size standard is $6.5 Million. The NAICS is 336611. The contract will be awarded in accordance with provisions of FAR 13.5. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protestor essentially the same relief as the General Accounting Office (GAO). Interested parties are encouraged to seek resolution of their concerns within the Coast Guard as an Alternative Dispute Resolution (ADR) forum, rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the contracting officer or Ombudsman. Interested parties who believe that Coast Guard procurement is unfair or otherwise defective should first direct their concerns to the cognizant contracting officer. If the contracting officer is unable to satisfy the concerns, the interested party is encouraged to contact the Coast Guard Ombudsman for Agency Protests. Under this informal process, the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: Solicitation/Contract number, Contracting Office, Contracting Officer, and Solicitation Closing Date (if applicable). Formal Agency Protest with the Ombudsman: Prior to submitting a formal agency protest, protestors must first use their best efforts to resolve their concerns with the contracting officer through open and frank discussions. If the protestor's concerns are unresolved, an independent review is available by the Ombudsman. The protestor may file a formal agency protest to either the contracting officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency's goal is to resolve protest in less than 35 calendar days from the date of filing. Protests shall include the information set forth at FAR 33.103(d)(2). If the protestor fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. This will not preclude re-filing of the protest to meet the requirement. To be timely, protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be forwarded to the address: Commandant (CG-9131), U.S. Coast Guard Headquarters, Acquisition Planning and Performance Measurement, 1900 Half Street, Room 11-0402, Washington, DC. 20593. Telephone: +1 (555) 000-0000, Fax: +1 (555) 000-0000. This requirement is to provide the Dockside Repairs for the CGC FIR located at One Tongue Point, Astoria, OR in accordance with the following requirements. When responding to this RFQ, contractors shall provide pricing as follows: II. A. Definite Items Type CLIN 0001 D-01 Shower Deck Drain Replacement. 1 Job: $______________ CLIN 0002 D-02 Decks Exterior 1 Job $______________ CLIN 0003 D-03 Decks Coverings (Interior Polymeric) Renew 1 Job $_____________ CLIN 0004 D-04 Decks Coverings (Interior Polymeric) Reseal 1 Job $_____________ Total of combined Clins $ B. Composite Labor Hour Rate Applicable to Contract Changes The following labor hour rate shall be used in pricing all contract changes in accordance with the clause entitled - Composite Labor Hour for Contract Changes. Labor Hour Rate Estimated Quantity** Extended Amount $____________ /per hour X 407 Hours = $________________ **NOTE: The estimated quantity and extended amount indicated above are for evaluation of bids only. The quoted rate will apply to all changes involving additional work under this contract regardless of the actual total hours required. III. ADDITIONAL WORK A. If the need for additional work develops, the Contractor must obtain authority orally or in writing from the Contracting Officer before proceeding with such work. B. To the extent requested by the Contracting Officer, the Contractor shall prepare and submit written proposals for proposed work requests which may be required to include: (1) A complete breakdown of labor hours and costs by labor category and phase of work as identified by the Contracting Officer; (2) A complete breakdown of material costs showing material required, source (with point of contact), part number, unit and extended cost and contractor's material handling charge/profit; and (3) A complete breakdown of labor and material as described above for each proposed subcontractor. C. The contractor shall submit written proposals and breakdowns to the Contracting Officer via facsimile transmission. IV. COMPOSITE LABOR HOUR RATE FOR CONTRACT CHANGES A. The composite labor hour rate bid in Section B.3 shall be the sole labor hour rate used to price the prime contractor's direct labor hours for all contract changes, whether growth within scope or new work. The contractor shall not receive any compensation in addition to this rate for prime contractor's direct labor associated with changes under this contract. B. The composite labor hour rate shall represent total compensation for the following: direct labor; any port or association fees, rents or other levies; all overhead and general and administrative costs; profit; and all direct and indirect costs and profit associated with following support functions: Supervision Quality Assurance Planning Engineering Surveyors Transportation/Drivers Material Handling Testing Cleaners Guards Estimating Contract Administration C. The composite labor hour rate will be used in pricing production labor hours, which shall include only those hours necessary and reasonable to perform direct production functions, and will not include the support functions listed above, whether such support functions are normally charged directly or indirectly by the contractor's accounting system. These support functions are to be priced into the composite labor rate and shall not be separately compensated. D. This clause shall not affect the other rights of the parties under FAR 52.243-1, CHANGES-FIXED PRICE (AUG 1997)(ALT II)(APR 1984), including the right of the Contracting Officer to issue unilateral change orders, and the right of the contractor to request equitable adjustment. E. The Estimated Quantity indicated by the Government in Section B is an estimate only, and the Extended Amount indicated by the offeror in Section B is not ordered by award of a contract pursuant to this solicitation. The Estimated Quantity represents the Government's best estimate of the total number of hours that will be required. The actual number of hours may be greater or less. IV. INSURANCE REQUIREMENTS A. The contractor shall be required to procure and thereafter maintain the following insurance: (1) Ship repairer's legal liability insurance to insure the risks described in HSAR 3052.217-95 Liability and Insurance (DEC 2003), in the amount of $300,000.00. (2) Comprehensive general liability insurance to insure the risks described in HSAR 3052.217-95 Liability and Insurance (DEC 2003), in the amount of $300,000.00 on account of any one acci'dent or occurrence with respect to each vessel, boat and barge upon which work is to be performed under this solicitation and the contract resulting therefrom: (3) Full insurance coverage in accordance with the State Workmen's Compensation law; and (4) Full insurance coverage in accordance with the United States Longshore and Harbor Workers' Compensation Act. B. As evidence that he has obtained the insurance specified in this schedule, the contractor shall furnish the contracting officer with a certificate or certificates executed by an agent of the insurer authorized to execute such certificates. Such certificate shall be furnished before commencement of work. Each certificate shall state that (NAME OF INSURER) has insured (NAME OF CONTRACTOR), in accordance with the Liability and Insurance clause and the Insurance Requirements clause contained herein. Each certificate shall set forth that each policy of insurance represented thereby will expire on (DATE) and that each such policy contains the following clause: "It is agreed that in the event of cancellation, or any material change in the policy adversely affecting the interest of the Government in this insurance, thirty (30) days' prior written notice will be given to the Contracting Officer." C. A offeror who proposes to self-insure for any of the risks set forth in the Liability and Insurance clause and in the Insurance Requirements clause contained herein shall submit satisfactory evidence to permit the Contracting Officer to determine that the bidder's assets are sufficient for the risks set forth in such clauses. The bidder shall submit with his offeror two (2) certified copies of documents listing his assets and liabilities and such other information as deemed necessary by the offeror or as required by the Contracting Officer. For approval of self-insur'ance under the State Workmen's Compensation Law and the United States Longshore and Harbor Workers' Compensation Act, evidence of qualifications as a self-insurer under the applicable compensation statute must be furnished to the contracting officer. V. Time of Performance Period: 17 August 2009 thru 06 September 2009 at cutter's home moorage One Tongue Point, Astoria, OR VI Scope of work: See attached specifications VII. The contract will be awarded as a firm fixed price contract using simplified acquisition procedures in accordance with FAR Part 13.5. Potential sources having the expertise and required capabilities are invited to submit quotations that will be considered by the agency. Quotations should be written and submitted in a legible format. Quotations received after the date and time specified will not be considered. Quotations must be received not later than 07/17/2009 at 1100 am Pacific Time. The following FAR clauses apply to this solicitation, and offerors may obtain full text versions of these clauses electronically at http://www.arnet.gov/far: FAR 52.212-1, Instructions to Offerors-Commercial Items (Nov 2007) applies to this acquisition; quotations submitted in response to this RFQ must include: Clin number and pricing as shown in Section II and past performance information as prescribed in Section IX for similar contracts as described in Past Performance submitted Requirements and contractors full name, address, and telephone number. FAR 52.212-2, Evaluation - Commercial Items. Evaluation - Commercial Items (Jan 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: ___Price___________________________________ ___ Past Performance__________________________ Past performance is approximately equal to price (b) The quality of past performance and relevance of experience to the Coast Guard will be evaluated. The ability to manage and maintain a qualified workforce will be considered. Customer satisfaction will be an integral consideration. In evaluating past performance the Government will consider contracts performed during the last three (3) years. Emphasis will be placed upon the Contractor's administration of the contractual responsibilities. For example: (1) Adequacy of contract start-up. (2) Performance in accordance with proposed method of performance. (3) Sufficiency of proposed personnel to perform contract. (4) Filling of key positions with qualified individuals. (5) Quality performance of work. (6) Response to emergency situations. (7) Schedule adherence (including administrative aspects of performance.) (8) Responsiveness to Government requirements. (9) Performance in accordance with contract requirements. (10) Customer satisfaction. (11) Complete submittals. (12) Timely delivery of paperwork. (13) Timely and accurate invoice submittals. (14) Quality of drawings. (15) Knowledge of Customer Requirements and Expectations. (16) Ability to manage numerous constructions projects occurring simultaneously. (c) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. VIII. The following provisions and clauses apply: FAR 52.212-3 -- Offeror Representations and Certifications -- Commercial Items (Nov 2007) an offeror shall complete only paragraph (j) of this provision if the offeror has completed the annual representations and certificates electronically at http://orca.bpn.gov. FAR 52.212-4 Contract Terms and Conditions - Commercial Items, (Feb 2007), FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Dec 2007). the following clauses listed in 52.212-5 are incorporated: FAR 52.203-6, 52.203-12, 52.204-9, 52.219-1, 52.219-6, 52.219-28, 52.222-3, 52.222-19, 52.222-20 52.222-21, 52.222-25, 52.222-26, 52.222-50, 52.223-2, 52.223-3, 52.225-1, 52.232-1, 52.232-8, 52.232-11, 52.232-17, 52.232-25, 52.232-33, 52.232-38, 52.233-1, 52.233-3, 52.233-4, 52.242-2, 52.242-13, 52.243-1, 52.243-7, 52.246-4, 52.246-25, 52.249-4, 52.249-8, 52.253-1 IX. Past Performance Submittal Requirements Offeror's shall identify past contracts (including Federal, State, and local Government and/or private) for efforts similar to the requirements of this solicitation. The government shall consider this information, as well as information obtained from any other sources, when evaluating the offeror's past performance. The offeror is further reminded that the source selection authority shall determine the relevance of similar past performance information. The offeror shall limit this information to no more than five (5) contracts performed within the last three (3) years, each listed separately. The offeror is requested to provide this information in the following format for each contract: 1. Contract Number, and agency point of contact and telephone number; 2. Ship name, hull number, type, and displacement; 3. Type of availability (dry-dock, dockside, etc) and where performed; 4. Description of Work 5. Original contract commencement and completion dates, actual commencement and completion dates, and explanation of (i.e. reasons for) schedule slippage/extensions, if any; 6. Award and final (award plus growth) contract prices, including the total number of growth work changes and scope of these changes; 7. Discuss problems encountered and the offeror's corrective actions. X. Potential sources having the expertise and required capabilities are invited to submit quotations that will be considered by the agency. Quotations should be written and submitted in a legible format. Submitted quotes shall have the contractor's Tax Information Number, and DUNS Number. All responsible sources may submit a quotation, which if timely received, shall be considered by this agency. All quotations must be submitted via email to: Dianne H. Jackson at contact@example.gov telephone +1 (555) 000-0000.