J--Preventive Maintenance and Repair of Overhead Hoist and Crane

General Information Document Type: Modification to a Previous Synopsis/Solicitation Solicitation Number: W91248-15-T-0001 Original Posted Date: October 27, 2014 Current Response Date: November 6, 2014, 3:00 P.M. CST Classification Code: 811310 Set Aside: 100% Small Business Concern Contracting Office Address Mission and Installation Contracting Command - Fort Campbell, ATTN: CCMI-CBR-CM, Bldg 6923, 38th Street & Desert Storm, Fort Campbell, KY 42223-5355 Modification 01: This is a modification to subject solicitation posted in FedBizOpps, and MICC-Fort Campbell Homepage on October 27, 2014. The following questions are being answered. This modification has been issued to answer a question pertaining to the current solicitation. PLEASE READ THE ENTIRE SOLICITATION AND ATTACHMENTS BEFORE SUBMITTING QUESTIONS. Question #1: Does the Combined Synopsis/Solicitation under solicitation number W9124815T0001 contain requirements similar to a current contract? If possible, please provide the current contract number. Or, is this a new requirement for the government? Answer #1: Currently, there is no current contract for this requirement. The last contract number for this requirement is as follows: W91248-08-D-0009. This is now a new requirement for Fort Campbell, KY Question #2: Questions that pertain to the load testing procedures: #15-19 commissioning: I really hate to burden you with all these questions. but there is a really big difference in the two types load test. and the commissioning load test involves a large time and cost impact to the contractor that contracting will not want compensate for if the commissioning test is required for every crane above and beyond OSHA specs. the actual warranted load test, and this provided procedure for the load test has a big gap in time and cost. i know you want the highest quality load test possible for the government but just how close does the contracting want to follow the procedures laid out in this document? Answer #2: The purpose of load testing is to verify the structure has not weakened. If there is a different method of performing a load test please provide so it can be evaluated for use. Now is the time for this to be done and the government is open for suggestions and recommendations Question #3: In Reference to C.5.1.1 of the PWS: if unable to inspect we cannot give a schedule to repair. this is unclear, please clarify Answer #3: : Please delete the words quote mark , as well as when repairs will be performed quote mark Paragraph should read: C.5.1.1 The contractor shall perform annual inspections and preventive maintenance tasks IAW Technical Exhibit 2, the checklist is based on the Crane Manufacturers Association of America (CMAA) Overhead Crane Inspection Checklist quote mark , on each crane or hoist as listed in Technical Exhibit 1, in accordance with the requirements of TB 43-0142, ANSI/ASME B 30, B30.17, B30.11, and OSHA Title 29, Part 1910.179. If unable to inspect annotate on the report, and coordinate rescheduled inspection with COR. Contractor shall submit a written quote mark Deficiency Report quote mark , that provides an itemized and written report of all deficiencies found during the system inspections and testing, a format will be provided in the Microsoft Office application of Excel Question #4: In Reference to paragraph 2 of C.5.1.1 of the PWS: can a standard profit for parts and or materials be added in with repairs? Answer #4: As indicated in paragraph 2: offer and supporting pricing information shall be broken down by labor, materials, overhead, profit, as well as any subcontractor cost required to complete the repair work Question #5: In reference to the PWS, para C.5.1.2: Please define load test after repairs. there are only a few repairs to the crane that would warrant a load test. gear boxes on the hoist, structure repairs to the bridge, relocation things like that. does the depth of the repair dictate the load test or is a load test actually required following the repair? on some cranes on post this would create a performance problem if required after the smallest of repairs Answer #5: Please delete the words quote mark and load testing quote mark Paragraph should read: C.5.1.2 It is the government's intent to request repairs required and discovered via annual inspection or load testing during the contractor's initial 90 day performance period for inspection and preventative maintenance. If an unscheduled repair is required prior to the initial or annual inspection; preventive maintenance shall be performed at the completion of the inspection Question #6: In reference to PWS, para C.5.2.- does this mean that if we perform a service call on 11-11-14 that we are to wait until 2-11-15 to invoice the repair? if this means assessment only and not parts material and labor to perform the work then this is acceptable. please clarify Answer #6: Please delete sentence: The invoices for assessments shall be submitted quarterly for payment. Paragraph should read: C.5.2 ON-SITE ASSESSMENT : The contractor shall respond to unscheduled inspections (Line Item 0003) for on-site assessments for repair calls within Forty Eight (48) hours after verbal notification by the contracting officer (KO) or Contracting Officer Representative (COR). These on-site assessments, will be identified as a service call. A lack of compliance, or continued pattern of lack of compliance shall result in a Contractor Deficiency Report (CDR) by the Contracting Officer as recommended by the COR. The MICC Fort Campbell Contracting Office has relocated to the address listed below: MICC Fort Campbell Bldg 6923, 38th Street & Desert Storm Fort Campbell, KY 42223 All responsible concerns may submit a proposal that will be considered by this agency. Offers may be submitted to the following individuals: By email: Ms Wanda Jobe, contact@example.gov , via fax at Fax Number: +1 (555) 000-0000; Offers may also be mailed to the agency address shown above. All offers must be received NLT November 6, 2014, 3:00 P.M. CST. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. 1. Combined Synopsis/Solicitation for Preventive Maintenance and Repair of Overhead Hoist and Crane. 2. Solicitation Number: W91248-15-T-0001 3. Classification Code: J099- Maintenance and Repair of Miscellaneous Equipment 4. Set-Side: 100% Set-aside for Small Business Concerns 5. Closing Response Date: 6 November 2014, 3:00 PM CST Restrictions: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12.603, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotes are being requested and a written solicitation will not be issued. Solicitation Number W91248-15-T-0001 is issued as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-76, dated 25 July 2014 and as outlined below. The NAICS is 811310; small business size standard is $7,000,000.00; acquisition is 100% Small Business Aside, all eligible offeror may submit an offer that will be considered by this agency. The contractor is responsible for providing all labor, supplies, equipment, and supervision necessary to provide Preventative Maintenance and Repairs of Cranes and Hoists as listed in the Performance Work Statement (PWS). It is contemplated that the Period of Performance will be one 12-Month Base Period and Four (4) 1-Year Option Periods. The complete Offer Schedule, PWS, Technical Exhibits, Wage Determinations, and associated documents are at the end of this FebBizOpps announcement under Additional Documentation. Offerors shall complete all line items listed on the offer schedule in order to be considered for award. The provision 52.212-1, -Instruction to Offerors-Commerical Items(APR 2014) is applicable to this solicitation and is tailored as follows: Paragraphs (d), (e), (h),and (i) are deleted. The successful offer must be registered on the System for Award Management (SAM). Offerors shall include CAGE Code, DUNS and TIN with their quote. 52.252-1, Solicitation Provisions Incorporated by Reference with fill in as http://farsite.hill.af.mil ; The provision at 52.212-2, Evaluation- Commercial Items (JAN 1999) with evaluations factors as: 1) Technical 2), Past Performance and 3) and Price. To be technically acceptable, the offeror must receive a quote mark Technically Acceptable Rating quote mark for both Technical and Past Performance evaluation factors as defined herein. Pricing will be evaluated for reasonableness in accordance with FAR 15.404-1. As part of price evaluation, the Government will evaluate its option to extend services (see FAR Clause 52.217-8) by adding six (6) months of the offeror's final option period price to the offeror's total price. Offerors are required only to price the base and option periods. The government may choose to exercise the Extension of Services at the end of any performance period (Base or option periods), utilizing the rates of that performance period. Specifics regarding the Basis for Contract Award are at the end of this document. Offerors are instructed to submit completed copies of FAR provision 52.212-3, Offeror Representations and Certifications- Commercial Items and DFARS provisions 252.212-7000 Offeror Representations and Certifications or offerors may complete Representation and Certification on website https://www.sam.gov/portal/public/SAM, Pursuant to FAR 9.1, Responsible Prospective Contractor, offerors may be required to provide the name of financial institution where business bank account is located, supplier names where accounts are established, account numbers, names of customers, points of contact, and telephone numbers; as well as a brief description of previous contract services, providing the length of the contract or agreement, the dollar value, point of contact, and telephone number. The information will be used to determine responsibility of an offeror. The following Contract Clauses are applicable: 52.212-4, Contract Terms and Conditions- Commercial Items (MAY 2014); 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Contract Items (JUL 2014), The following FAR clauses cited within are applicable : 52.222-50 Combating Trafficking in Persons (FEB 2009); 52.233-3 Protest After Award (AUG 1996); 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004);52.203-6 with its Alternate I Restrictions on Subcontractor Sales to the Government (Sep 2006); 52.203-13-Contractor Code of Business Ethics and Conduct (APR 2010); 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (JUL 2013), 52.204-14- Service Contract Reporting Requirements (JAN 2014); 52.209-6, Protecting the Government's Interest when subcontracting with contractors debarred, suspended or proposed for debarment (AUG 2013); 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (MAY 2012); 52.219-6, Notice of Total Small Business Set Aside (NOV 2011); 52.219-8 Utilization of Small Business Concerns (MAY 2014); 52.219-14, Limitations on Subcontracting (NOV 2011); 52.219-28, Post Award Small Business Program Representation (JUL 2013); 52.222-3 Convict Labor (JUN 2003); 52.222-19 Child Labor- Cooperation with Authorities and Remedies (JAN 2014); 52.222-21, Prohibition of Segregation Facilities (Feb 1999); 52.222-26, Equal Opportunity (Mar 2007);52.222-35 Equal Opportunity for Veterans (JUL 2014); 52.222-36 Equal Opportunity for Workers With Disabilities (JUL 2014); 52.222-37 Employment Reports on Veterans (JUL 2014);52.222-40 Notification of Employees Rights Under the National Labor Relations Act (DEC 2010); 52.222-54 Employment Eligibility Verification (AUG 2013); 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011): 52.225-1 Buy American - Supplies (MAY 2014); 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008); 52.232-33 Payment by Electronic Funds Transfer- System for Award Management (JUL 2013); 52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014) (23530 -Machinery Maintenance Mechanic); 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards - Price Adjustment (Multiple Year and Option Contracts) (MAY 2014); ). Other applicable clauses for this requirement are 52.204-6- Universal Numbering System Number (JUL 2013); 52.204-7- System for Award Management; 52.216-1 Type of Contract (APR 1984) fill in as Fixed Price; 52.216-18 -Ordering (Oct 1995) fill in as (a) 20 October 2014 through 19 October 2015; 52.216-19 Order Limitations (OCT 1995) fill in as (a) $100.00 (b) (1) $5,000.00 (2) $5,000.00; or (3) 3 and (d) 5; 52.216-21 Requirements (OCT 1995) fill in as 19 October 2015; 52.217-8 Option To Extend Services (Nov 1999) fill in as 30; 52.217-9 Option to Extend the Term of the Contract (MAR 2000) fill ins are 30; 60; and Five (5) Years; 52.232-18- Availability of Funds (APR 1984); 52.232-19 Availability of Funds for the Next Fiscal Year (APR 1984) fill in 30 October 2014 and 30 October 2014; 52.232-40 Providing Accelerated payments to Small Business Subcontractors (DEC 2013) ; The following DFARS clauses are applicable: 252.201-7000, Contracting Officer's Representative (Dec 1991); 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (SEP 2011); 252.203-7002 Requirements to Inform Employees of Whistleblower Rights (SEP 2013); 252.204-7001 Commercial and Government Entity (CAGE) Code Reporting (AUG 1999); 252.204-7003 Control of Government Personnel Work Product (APR 1992); 252.204-7004 Alternate A, System for Award Management (FEB 2014); 252.232-7003- Electronic Submission of Payment Requests (JUN 2012); 252.232-7010, Levies on Contract Payments(Dec 2006); 252.244-7000- Subcontracts for Commercial Items & Commercial Components (JUN 2013); 5152.209-4000 DOD Anti-Terrorism (AT) Standards and 5151.233-4000, HQ AMC - Level Protest Program. Additional applicable provisions are located on the next page. All offers are due no later than 3 November 2014 at 2:00 PM. All responsible sources may submit an offer. In accordance with 52.212-1 Instructions to Offerors, paragraph (f), all quotes received AFTER the closing date will be viewed as LATE, and therefore will not be considered. Offerors may be submitted via email (the preferred method) to the individual below. If there are ANY questions concerning this solicitation, please send the question to the email listed below. Wanda Jobe +1 (555) 000-0000 contact@example.gov or Or via mail to the following address: MICC- Fort Campbell ATTN: Ms Wanda Jobe Bldg 6923, 38th & Desert Storm Fort Campbell, KY 42223-5355 SPECIAL PROVISIONS SCHEDULE OF INSURANCE. a. The Contractor shall, at their own expense, provide and maintain during the entire performance period of this contract the minimum types, and amounts of insurance required below: Workmen's Compensation and Employer's Liability $100,000.00 Insurance General Liability Insurance for Bodily Injury Liability Minimum Per Occurrence $500,000.00 Automobile Liability Insurance: Minimum Per Person $200,000.00 Minimum Per Occurrence for Bodily Injury $500,000.00 Minimum Per Occurrence for Property $ 20,000.00 Damage b. Before commencing work under this contract, the Contractor shall certify to the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective (1) for such period as the laws of the state in which this contract is to be performed or prescribed and (2) until 30 days after the insurer or the Contracting gives written notice to the Contracting Officer, whichever period is longer. c. The Contractor shall insert the substance of the clause, entitled quote mark Insurance - Work on a Government Installation (FAR 52.228-05), quote mark in subcontracts under this contract that require work on a Government installation and shall required subcontractors to provide and maintain the insurance required above. AMC-Level Protest Program 5152.233-4000 AMC-LEVEL PROTEST PROGRAM (Sep 2011) (LOCAL CLAUSE) If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also protest to Headquarters (HQ), Army Materiel Command (AMC). The HQ AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office (GAO) or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. If you want to file a protest under the HQ AMC-Level Protest Program, the protest must request resolution under that program and be sent to the address below. All other agency-level protests should be sent to the contracting officer for resolution. Headquarters U.S. Army Materiel Command Office of Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: +1 (555) 000-0000 Packages sent by FedEx or UPS should be addressed to: Headquarters U.S. Army Materiel Command Office of Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: +1 (555) 000-0000 The AMC-Level Protest procedures are found at: http://www.amc.army.mil/pa/COMMANDCOUNSEL.asp . If internet access is not available, contact the contracting officer or HQ, AMC to obtain the HQ AMC-Level Protest Procedures. (End of Clause) BASIS FOR CONTRACT AWARD: This source selection will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 12.602-Streamlined Evaluation of Offers, FAR Part 13.106-2-, Evaluation of Quotations or offers, and FAR Part 13.5- Test program for Certain Commercial Items. For an offer's submission to be determined quote mark Technically Acceptable quote mark and receive consideration for award based upon lowest price submitted, the offer must receive a rating of quote mark Acceptable quote mark for each technical acceptability standard and past performance factor. The Government will award the contract to the offer that meets all the evaluation criteria with an quote mark Acceptability quote mark rating, and has the lowest price. Trade-offs between cost/price and non-cost/price factors are not permitted. A price analysis of the proposals received will be in accordance with the techniques of FAR Part 15.404. As part of price evaluation, the Government will evaluate its option to extend services (FAR Clause 52.217-8) by adding one-half of the offeror's final option period prices to the offeror's total price. Thus, the offeror's total price for the purpose of evaluation will include the base period, first option period, second option period, third option period, fourth option period, and one-half of the fourth option period. Offerors are required to only price the base and four options. Offerors shall not submit a price for the potential one-half year extension of services period. In the event of an unacceptable past performance evaluation rating for an otherwise technically acceptable low price offeror, the Small Business Administration (SBA) will be contacted for a Certificate of Competency (COC) determination in accordance with procedures in FAR 19.601. In the event an offeror receives a rating of quote mark unacceptable quote mark for both the Technical Acceptability Factor and Past Performance Factor, a COC determination will not be requested as the offeror would remain quote mark Unacceptable quote mark based on the evaluation of the Technical Acceptability Factor. Discussions or Negotiations: The offeror's initial offer should contain its best terms from a price and technical standpoint. Discussions, if any, will be conducted in accordance with FAR 12.602 and final offers will be evaluated in accordance with factors as were initial offers. Award for All of the Work: The Government intends to award one contract as a result of this solicitation. Offers received with less than the stated number of items listed in the Bid Schedule will be considered non- responsive. a. Evaluation Criteria. (1) Evaluation criteria consist of factors and elements as listed below. The offers will be evaluated under three (3) evaluation factors: Factor I: Technical Acceptability Acceptability Standard 1: Experience Acceptability Standard 2: Capability Factor II: Past Performance Within the Past Performance (Quality of Products/ Services, Timeliness of Performance, and Business Relations will be evaluated) . Factor III: Price (2) Factor I -Technical Acceptability: The Technical Acceptability Factor evaluation provides an assessment of the offeror's capability to satisfy the Government's minimum requirements. Acceptability Standard 1: Experience: The offeror demonstrates experience in performing the requirements identified in the PWS. The offeror shall submit a list of recent (within the past 5 years) and relevant contracts/subcontracts that demonstrate an ability to perform the work described in the solicitation. Specifically, the orders/contracts should demonstrate five years experience in preventive maintenance and repairing of hoist and cranes. Acceptability Standard 2: Capability: Offeror shall provide official documentation to support the certification, licenses, or training documentation to confirm qualifications/experience as outlined in the solicitation, paragraph The Technical Acceptability Factor will receive one (1) of the adjectival ratings defined below. The individual standards will not receive an adjectival rating. Table 1. Technical Acceptable/Unacceptable Ratings Rating Description Acceptable Offer clearly meets the minimum requirements of the solicitation. Unacceptable Offer does not clearly meet the minimum requirements of the solicitation. (3) Factor II - Past Performance: The offeror shall submit a list of recent and relevant past contracts/subcontracts as defined below. The past performance evaluation will assess the offeror's probability of meeting the solicitation's requirements as indicated by that offeror's record of past performance. Past Performance is assessed at the factor level after evaluating aspects of the offeror's recent past performance and focusing on past performance that is relevant to the services being procured under this solicitation. Offerors are cautioned that in conducting the performance risk assessment, the Government may use data provided in the offeror's submission and data obtained from other sources, such as the Contractor Past Performance Reporting System (CPARS), Past Performance Information Retrieval System (PPIRS) or similar systems and State Department Watch Lists. Each offeror will receive a past performance rating of acceptable or unacceptable based on the Offeror's recent past performance, focusing on performance that is relevant to the contract requirements. (a) Recency Assessment: An assessment of the past performance information will be made to determine if it is recent. To be recent, the effort must be ongoing or must have been performed during the past three (3) years from the date of issuance of this solicitation. Past performance information that fails this condition will not be evaluated. (b) Relevancy Assessment: To be relevant, the effort must be similar in nature of work, size, and complexity. The Government will conduct an in depth evaluation of all recent performance information obtained to determine if it is the same or similar in nature, size, and complexity to the services being procured under this solicitation. A relevancy determination of the offeror's (including joint venture partner(s) and major and critical subcontractor(s)) past performance will be made. In determining relevancy for individual contracts, consideration will be given to the effort, or portion of the effort, being proposed by the offeror, teaming partner, or subcontractor whose contract is being reviewed and evaluated. In establishing what is relevant for the acquisition, consideration should be given to what aspects of an offeror's contract history would give the most confidence that the offeror will satisfy the current procurement. The past performance information provided in the offer and obtained from other sources will be used to establish the relevancy of past performance. The Past Performance Evaluation Team will review past performance information and determine the quality and usefulness as it applies to past performance rating. Assigning Ratings. The Past Performance Factor will be assigned one (1) of the rating defined below. Table 2: Past Performance Evaluation Ratings Rating Description Acceptable Based on the offeror's performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror's performance record is unknown. Unacceptable Based on the offeror's performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort. Offerors without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, quote mark unknown quote mark shall be considered acceptable. (4) Factor III: Price: The Price factor will not be scored or rated. Evaluation of price will be performed using one or more price analysis techniques in FAR 15.404-1(b). Through these techniques the Government will determine whether prices are reasonable, complete and balanced. (a) Options. Pricing submitted for the Offeror Schedule, will be evaluated for price reasonableness. The Government will evaluate the Offeror's total price, to include the base period, first option period, second option period, third option period, fourth option period, and one-half of the fourth option period, using price analysis techniques (See FAR Clause 52.217-8). Pricing must be provided for all line items in order for an offeror to be considered for award. Those offerors not providing pricing for all line items will be removed from consideration for award. The Government will award a single contract to the offeror whose offer represents the Lowest Price Technically Acceptable offer. (b) Unbalanced Pricing. Unbalanced pricing may be evaluated in accordance with FAR 15.404-1(g), as applicable, to assess potential performance risk which could result in unreasonably high prices.