J035--All Inclusive Elevator Maintenance and Repair Services

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 in conjunction with Part 13 of Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This Solicitation is issued as a Request for Quote (RFQ), and the solicitation number is 36C24424Q0830. This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2024-05 effective 22 May 2024, and the Veterans Affairs Acquisition Regulations (VAAR). The complete text of any of the clauses and provisions may be accessed in full text at FAR | Acquisition.GOV. This Solicitation is being competed as a Service-Disabled Veteran Owned Small Business Set-Aside. The NAICS Code is 238290, and the Product Service Code (PSC) is J035 with a business size standard of $15 million. The NCO4 Contracting Office is seeking to establish Elevator Maintenance and Repair Services at the Wilkes Barre VAMC in accordance with the Performance Work Statement (PWS). Service Contract Act Wage Determinations applies to this acquisition and will be incorporated into the resulting contract. The Wage Determination is included with this solicitation as an attachment. WD 1997-0340 Rev 38 dtd 01-23-2024. All offerors are advised to thoroughly read submission instructions as there are very specific instructions as what is required to be provided. The anticipated Contract will be a single award Indefinite Delivery/Indefinite Quantity (IDIQ) Contract with fixed price task orders to provide the services required. The IDIQ will be established for a five-year period. Task orders may vary in size and will be issued and awarded by the Contracting Officer. The period of performance (POP) will be 10/23/2024 10/22/2029. Any award resulting from this solicitation will be issued on a Standard Form 1449. NOTE: To receive an award resulting from this solicitation, offerors MUST be registered in the System for Award Management (SAM) database. Registration may be done online at: www.acquisition.gov or www.sam.gov. The site visit is currently scheduled as follows: Meeting time/location: Wednesday, July 31, 2024. 8:00 am (1ST FLOOR Atrium Area) 1111 East End Blvd Wilkes Barre, PA 18711 Failure to arrive on time may result in a refusal to participate in the site visit. Vendors shall only to reach out to the POC if they get lost trying to find the meeting location. Any requests for information, questions, sign-ups, etc. are REQUIRED to be submitted via email to the Contracting Office. University Drive POC: Henry Ohop +1 (555) 000-0000 This site visit is not mandatory but is highly encouraged. All vendors wishing to attend the site visit shall submit the following information to contact@example.gov by 07/30/2024 @ 12 PM Eastern Time. 1. Company Name 2. Attendees (limited to three per vendor) 3. Contact number 4. Email address Questions about RFQ 36C24424Q0830 must be submitted via email to Contract Specialist, Jennifer Beiswenger, at contact@example.gov no later than 12:00 PM EST, Wednesday, August 7, 2024. Lowest price technically acceptable source selection process will be performed in accordance with FAR 15.101-2(b). Quote Submission Instructions: Failure to follow the instructions below may result in elimination from award consideration or a non-responsive determination. Quotes shall be submitted to Contract Specialist, Jennifer Beiswenger via email, at contact@example.gov, no later than 12:00 PM EST, Friday, August 23, 2024. 2) All quotes shall include one (1) separate electronic copy of each of the Sections listed below. Attachments shall include separated documents and titled similar to the below: Section I : Administrative/Regulatory Section II: Requirements Section III: Price Any additional attachments, in addition to the above, will be identified below. The vendors are able to separate the Sections into additional parts if they find their attachments are too large. 3) No price information shall be included in the technical section. If pricing information is found in the technical section, the quote may automatically be considered non-responsive and not evaluated. Section I: Administrative/Regulatory Please be advised that this Section is not reviewed for technical evaluation. 1) Completed certifications and representations located at FAR 52.212-3, or an indication that said certifications and representations are current and located in the SAM database. Signed acknowledgements of amendments (SF30). Applicable only if any amendments are issued against this solicitation. If exception to 52.222-41 applies in accordance with 52.204-8(c)(2)(v) or 52.212-3(k)(1) or 52.204-8(c)(2)(vi) or 52.212-3(k)(2) response shall include the certification as to which exception is applicable and why. 2) Vendors are advised that the requirements of 13 CFR § 125.6 may be applicable to this solicitation and shall respond accordingly. The vendor shall include a breakdown regarding what tasks the prime will perform and what tasks the subcontractors will perform. The response shall also provide the subcontractor s business name and SAM UEI number. If the offeror does not plan to use subcontractors, they need to respond accordingly. Failure to provide the requested information regarding 13 CFR 125.6 may result in a non-responsive determination. Limit 1 page. 3) Completed Certificate of Compliance for Services and Construction 852.219-75 shall be submitted. Failure to complete and submit this certification will automatically result in a non-responsive determination and no further consideration for award. 4) In accordance with FAR 4.1102 and FAR 52.204-7 (b)(1) offerors must be registered in the System for Award Management (SAM) database at time of quote submission and at time of award. Registration may be done online at: www.acquisition.gov or www.sam.gov. 5.) In accordance with VAAR 819.7003(3) offerors must be registered in Veteran Small Business Certification (VetCert) run by the U.S. Small Business Administration database at time of quote submission and time of award. Registration may be done online at: https://veterans.certify.sba.gov/ Section II: Requirements Sub-sections a-f will be evaluated on a pass/fail basis to ensure the contractor meets the min requirements based on the PWS. Page limit for sections a-d: 10 pages, including any coversheets and table of contents. Sections d(1), e and f shall all be submitted as separate documents and are not included in the noted page count. a) Vendors shall provide a narrative which fully demonstrates how the offeror intends to meet the requirements of the Performance Work Statement (PWS). Narrative to explain how emergency and urgent service calls will be staffed IAW PWS section 9.3. Since response time is critical to this requirement, this narrative shall also address how the contractor will meet the response time. c) Narrative that addresses the Qualifications addressed in section 18.0 of the PWS. Submit references for the five (5) years of experience including names, addresses, and telephone numbers of specific companies and key personnel to contact. d) A statement certifying that all employees will, for the life of the resultant contract, hold the same qualifications and certifications proposed in their technical quote. Certifications must be submitted with the quote. VetCert Certification Certification of completion of an Elevator Mechanic/Technician Apprenticeship Program and passed a Mechanic/Technician Examination approved and certified by the U.S. Department of Labor Certificates of completion of a 10-hour OSHA Safety Course Pennsylvania State Licensure e) Sample Service report IAW PWS paragraph 15.2. f) Maintenance Control Program (MCP) IAW paragraph 8.1 of the PWS. Section III: Price No page limit. Please note, this section is not sent to the technical evaluators. Failure to follow these instructors may result in a non-responsive determination. Vendors shall include: 1) Completed Excel spreadsheet (Pricing Sheet). a) Do no lock/add/delete lines or other items. b) Please only input unit prices on the Basic Pricing tab of the Pricing Sheet for the monthly rates identified under 0001, 1001, 2001, 3001, and 4001. c) It is not permissible for offerors to use offeror created CLINs or SUBCLINs. d) On the Labor Rates tab of the Pricing Sheet please input the following rates. These rates will be firm for the associated period of performance. The following CLINs are associated with Routine Maintenance Exclusions Repairs as outlined in section 5.0 of the PWS. Input the hourly rates identified on: 0002, 1002, 2002, 3002 and 4002 e) The CLINS listed in d) above will be funded at the discretion of the Government. II. 52.212-2 - Evaluation of Quotations Offers IAW FAR 13.106-2(b)(4) a. The Government intends to issue a single award contract in response to this solicitation. b. This is an SDVOSB set-aside In order to evaluate the total price using the quoted hourly pricing described in Section D, 1), d) above; the Contracting Officer will use a flat number of hours for each rate, CLIN and quote. That number will be set as follows for each year: CLIN 0002 , 1002, 2002, 3002 and 4002 Exclusion Regular: 120 hours Exclusion Overtime: 120 hours Exclusion Weekend: 16 hours Exclusion Holiday: 8 hours The number of hours will then be multiplied by each of the hourly rates quoted by the vendor and be used to determine a total quoted price for evaluation purposes only. For example: CLIN 0002: Exclusion Regular: $2 per hr x 120 hours = $240 Exclusion Overtime: $5 per hr x 120 hours = $600 Exclusion Weekend: $10 per hr x 16 hours = $160 Exclusion Holiday: $20 per hr x 8 hours = $160 Total price for CLIN 0002 for evaluation purposes: $1,160.00 This value will be included in the vendor s quote as CLIN 0002 (for price evaluation purposes only) and then added with the rest of the vendor s quoted price. This same calculation will be completed for CLINS 1002, 2002, 3002, and 4002, these totals will also be added to the vendor s quoted price to develop a final total quoted price (for evaluation purposes only). The Pricing Sheet already has this calculation developed. The number of hours provided in this calculation are estimates only and provided for price evaluation purposes only. There is no guarantee that these hours will be used or will be a minimum or maximum expectation of future work.