J045--Maintenance, Inspection and Calibration of Boiler system for the Edward Hines JR VAMC located in Chicago IL

The contract seeks comprehensive boiler maintenance, inspection, and calibration services for the Edward Hines Jr. VA Medical Center in Chicago, Illinois, with additional work required at the Joliet CBOC and the Great Lakes Acquisition Center in Milwaukee, Wisconsin. The scope includes preventative maintenance of boilers, fuel systems, burner management controls, and associated equipment at both locations, along with internal and external inspections of boilers, condensate tanks, and DA tanks, and safety device testing and calibration of test instruments and sensors. Work is structured around a five-year base period from September 1, 2026, through August 31, 2027, with four optional one-year renewal periods extending through August 31, 2031, and a potential six-month extension under FAR 52.217-8. All services must be performed in accordance with ANSI/NCSL Z541-1 and ISO 10012 calibration standards, VA Directive 1810, and other referenced industry codes including ASHRAE 170-2008, AHRI 430-09, and NFPA 90A. Calibration records and inspection documentation must be provided with traceable certificates and valid test equipment certifications. The contract is issued as a Request for Quote under FAR Part 13.5 for commercial items, implying a Firm-Fixed Price structure, and is evaluated on a trade-off basis prioritizing technical capability, followed by experience and price, rather than using Lowest Price Technically Acceptable methodology. Proposals must be submitted electronically to the contracting officer via email by June 3, 2026, and must include SAM registration proof, completed VAAR 852.219-75 compliance certificates, liability insurance, and a detailed schedule of services. Invoicing must be processed exclusively through the Tungsten Network e-Invoicing platform, with no fax, email, or scanned invoices permitted for payment. The government reserves the right to exercise all five option years and may extend services for six months. Contractors must comply with the Service Contract Act, provide Safety Data Sheets for hazardous materials, undergo Tier 3 or Tier 5 background investigations as required for facility access, and adhere to cybersecurity and data protection requirements under FAR clauses including 52.204-25 and 52.204-27. All offerors must self-certify their small business status and disclose