J061--541 Electrical Power Distribution Equipment Testing, Inspection, and Maintenance (VA-27-00000997) - VAMC Cleveland

Page 3 of 3 This is a Sources Sought (SS) Notice only, not a solicitation announcement and should not be considered as such. There is no solicitation available at this time. The Government will not pay for any information received in response to this SS, nor will the Government compensate any respondent for any cost incurred in developing the information provided to the Government. This SS does not constitute a commitment by the Government. Any information provided in response to this market survey will be used for informational purposes only and will not be released. Vendor participation is not a promise of future business with the Government. The purpose of this Sources Sought is to conduct Market Research to determine an acquisition strategy for the acquisition of Electrical Power Distribution Equipment Testing, Inspection, and Maintenance.
VAMC Cleveland, is seeking sources capable of complete the services described in the Statement of Work below.
Electrical Power Distribution Equipment Testing, Inspection, and Maintenance STATEMENT OF WORK (SOW) as of 3/7/2026
1. Contracting Officer s Representative (COR). Name: TBD Section:
Address: 10701 East Blvd, Cleveland, OH 44106 Phone Number: TBD Fax Number: TBD E-Mail Address: TBD
2. Contract Title. Electrical Power Distribution Equipment Testing, Inspection, and Maintenance
3. Background. Louis Stokes VA Medical Center, Cleveland, Ohio located at 10701 East Boulevard, Cleveland, Ohio 44106 is seeking a qualified contractor to provide, labor, materials, equipment, transportation, and supervision necessary to provide on-site full electrical power distribution equipment testing, maintenance, and inspections. Full maintenance includes on-site testing, maintenance and annual preventative maintenance inspections (PMI s).
4. Scope. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform maintenance and inspection, testing, and/or calibration of the Electrical Power Distribution Equipment and all of its components at the Cleveland VA Medical Center of facility Electrical Power Distribution Equipment meeting NETA standards.
Electrical Power Distribution Equipment Testing, Inspection, and Maintenance as defined in this Statement of Work except for those items specified as government furnished property and services. The contractor shall meet the standards in this contract.
In the event faults or repairs identified during maintenance or inspection exceed basic repair, Contractor shall submit cost estimate and Scope of Work to COR for routing to CO for approval and contract modification. No repairs or work outside the scope of this contract shall be performed prior to CO approval and fund allocation. All quotes for repair parts shall be provided at the agreed upon discounted GSA rate. Power distribution equipment maintenance schedule includes tri-annual testing, maintenance and inspection. Tri-annual testing of power distribution equipment outlined in section 5.10 of this SOW.
5. Specific Tasks. Onsite testing, inspection, minor repair, and housekeeping.
5.1 Substation and Transformer Maintenance completed tri-annually January May (Testing Period may be adjusted to meet medical center needs) Visually inspect, tighten hardware and torque bolted connections. Manually operate each switch to check operation of auxiliaries and interlocks. Check contact wipe, clearances and gaps as described in the manufacturer's instruction book. Clean and lubricate all moving parts with manufacturer's approved lubricants. Check electrically operable devices by conducting operating tests as described by manufacturer s instructions. Test all control systems equipment for proper operation after maintenance is performed and before placing them back in normal service. Verify the Kirk Key interlock system. Test bus for insulation resistance. The vendor is responsible for a thorough cleaning of all substations which includes all the bus, wiring, inside panels, and any and all supporting parts. All cleaning products must meet substation manufacture factory specifications. Use lint-free rags to clean conductors, contact points between the circuit breakers and main buss bars, buss bars and interior of the electrical equipment. Wipe down all sides and top of cabinet, substation or panel to remove dust/debris. Use a vacuum cleaner to remove large debris; compressed air is not to be used for this purpose. Visually inspect for signs of overheating, misaligned contacts, damaged insulation, or lose lugs. Upon completion the COR will inspect the substation for cleanliness. The vendor is responsible for inspecting the inside of the substation and confirms no foreign objects have been left inside the substation prior to returning to service. Liquid cooled transformers must have the cooling liquid tested and replaced when tests indicate that the liquid no longer meets manufacturer's specification. The liquid must be re-filled to meet the manufacturer's specifications. Test insulation resistance of both high and low voltage windings to ground and each other. Inspect temperature relays, gauges, switches and alarms. If equipped with fans and pumps, verify proper operation and test. Verify three (3} phase transformer turns ratio on all taps using a three (3} phase test set. Power factor test. Dry type transformers must be thoroughly cleaned exteriorly and inspected for overheating with infra-red thermal detecting equipment. Test insulation resistance of both high and low voltage windings to ground. Inspect temperature relays, gauges, switches, and alarms. Test fans, if equipped, and inspect all vent filters. Ensure proper routing of thermocouple leads. Verify transformer turns ratio on all taps. Visually inspect and clean transformer windings. Check torque on all accessible bolted connections. Clean cells and bus components. Test bus for insulation resistance. Visually inspect the main bus. Test all accessible bolted bus connections for proper torque and integrity. Test protective relays. Verify potential and control transformers. Check the breaker lifting device for proper operation. Verify the key interlock system. Energize the control circuits and test the integrity of the breaker close and trip circuits by operating the control switches and relay contacts. Verify the proper functioning of all indicating devices. Bolted pressure switches: Clean, lubricate and verify electrical and mechanical operation. Energize the control circuits and test the integrity of the breaker close and trip circuits by operating the control switches and relay contacts. Verify the proper functioning of all indicating devices. Verify the proper operation of the control power transfer equipment. Functional test all protective relays, where permitted.
Switchgear and Switchboard Assemblies. Transformers 500 Kilovolt-Amps (kVA) or larger Switches, Vacuum, Medium-Voltage Switches, Air, Low-Voltage. Switches, Air, Medium-Voltage, Metal-Enclosed Motor Control, Motor Starter, Medium-Voltage Motor Control, Motor Starters, Low-Voltage. Metal Enclosed Busways Switches, Air, Medium-Voltage, Metal-Enclosed Switches, Vacuum, Medium-Voltage Transformers, Dry Type, Air-Cooled, Low-voltage, Small. Transformers, Dry Type, Air-Cooled, Low-voltage, Large. Transformers, Liquid-Filled.
Circuit Breaker Maintenance 400 amps and above completed tri-annually January May (Testing Period may be adjusted to meet medical center needs) Clean and lubricate, as necessary. Operate the breaker racking mechanisms to verify smooth operation. Operate the breakers to check the operation of auxiliaries and interlocks. For low voltage breakers, inspect arc chutes, contacts and insulation structures in accordance with the manufacturer's instruction manual. Test each breaker with a portable secondary injection test set or primary injection test set. For medium voltage breakers, inspect interphase barriers and insulation structure for signs of damage or contamination. Check contacts in accordance with the manufacturer's instruction manual. Test insulation resistance. Test contact resistance. Circuit Breakers, Air, Insulated-Case/ Molded-Case. Circuit Breakers, Air, Low-Voltage Power. Circuit Breakers, Vacuum, Medium-Voltage. 5.3 Ground Resistance Testing completed annually July Test Ground resistance for the main MV room and all 24 substations throughout the facility. Refer to VAH 1028 FY16. Grounding Systems. Ground-fault Protection Systems. 5.4 IR Imagery completed annually in July Infra-Red Scanning/Thermographic Survey shall be performed on electrical equipment.
Use an infra-red scanning camera to detect hot spots in the Electrical Power Distribution System. Objective of this work is to detect any loose, broken, or corroded connections in the system. Problem connections shall be replaced with new connectors, and/or tightened with torque wrench to meet the equipment manufacturers specifications. Infra-Red Report shall be prepared and submitted to COTR within seven (7} days of completion.
Test report shall include nameplate data, test results, general condition and maintenance recommendations, and location.
Color pictures shall be provided of any problem areas Note that since this work item must be done while the Electrical Power Distribution System is energized, appropriate safety precautions must be taken before, during and after scanning the system. The report for infrared inspections shall provide complete documentation of thermal patterns detected in the electrical equipment within the Louis Stokes VA Facility. Provide qualitative evaluation to help prioritize repairs. The infrared inspection report should meet the documentation requirements of the Infra-red inspection Institute Guideline for Infrared Inspection of Electrical and Mechanical Systems. All other published guidelines and standards pertaining to the infrared inspection of electrical and mechanical systems should be referenced and incorporated in the report and inspection. Electrical equipment (including, but not limited to switchgears, switchboards, distribution panels, motor control centers, and all related components) is inspected, tested, maintained, and/or calibrated every 36 months, and all work must be documented. NOTE: The National Electrical Testing Association (NETA) provides guidance, which is considered best practice for the maintenance of electrical equipment; these practices should be followed to the extent possible. Identify the hot spots in the electrical equipment by using infra-red thermal detecting equipment. Tighten problem connections to meet equipment manufacturers specifications using a torque wrench or other approved devices.
Repair Priority Ratings Temperature Severity Ratings are the objective and based on temperatures measured by the thermography. The exception and other reference temperatures are compared to industry standards and guidelines to produce an objective Temperature Severity Rating. The vendor is to use the following temperature criteria to assign Temperature Severity Ratings to the exceptions:
NETA Priority Criteria for Electrical & Mechanical Exceptions #1 (0 to 18°F} Possible deficiency and warrants investigation #2 (18 to 36 °F} Indicates probable deficiency, repair as time permits #3 (36 to 72 °F} Indicates definite discrepancy; repair as soon as possible #4 (Greater than 72 °F} Indicates major discrepancy; repair immediately
5.5 Medium Voltage Relay Testing completed tri-annually January May Protective Relays Microprocessor Based. Calibrate and maintain adjustable protective relays. Visual inspection. Clean. Test.
5.6 Medium Voltage Substation Control Power Batteries completed annually January May Inspect, clean and check torque on bolted connections. Check for proper voltage and regulation. Perform battery impedance and resistance testing.
5.7 Transformer Oil Testing completed annually April June Collect cooling liquid oil sample for testing: General quality tests Dielectric strength Acid neutralization Interfacial tension Visual inspection Water content Power factor Dissolved gas analysis
5.8 Tri-annual 4-Hour Power Outage Test (2029)
The Contractor shall be present for and will participate as a resident expert in the VAMC 4- hour test of the Essential Electrical System (EES) to be conducted on a Saturday or Sunday. This test shall fulfill the requirements of VHA Directive, Electrical Power Distribution System, NFPA 110 (e.g. Para. 8.4.9.) and The Joint Commission. This test will include opening all utility service connections serving the VAMC for a minimum of 4 hours. During the test period, verify operation of all EES components including the transfer to emergency power and return to normal service. The Contractor shall include in their bid proposal all costs associated with the services of the local utility company for the duration of the test. The estimated duration of the Contractor s involvement is between 8 12 hours. The Contractor shall assist the VAMC staff with troubleshooting and correcting malfunctioning electrical equipment discovered during the test. Contractor shall make any required adjustments and/or re-calibrations to all equipment which has been otherwise maintained, inspected, and tested under this Scope of Work.
5.9 Maintenance Reports Contractors shall report deficiencies that are deemed critical or catastrophic immediately to the Contracting Officer Representative for immediate actions. Work items, definitions, and references shall comply with the latest edition of the NETA Maintenance Testing Specifications (MTS) and with the VHA Directive, Electrical Power Distribution System. NOTE: settings such as ATS settings, Adjustable Breaker Settings, etc must be provided by the VA. If not available from current coordination studies, then they should have the contractor conduct a study to determine proper settings. System Function Tests. Provide function tests for all equipment listed in this Scope of Work. Test Conditions.
5.10 -- Tri-Annual Testing and Inspection
Breaker Testing List Base Year: November 1, 2026 Through October 31, 2027



Substation MV Sw XFMRs   Circuit Breakers     2027/2030 Qty KVA Qty MFG Ampacity Qty Energy Center             Russel Gear N/A N/A   Cutler Hammer MDS840 4000 1 BE602       Cutler Hammer MDS632 3200 2         Cutler Hammer MDS620 2000 3         Cutler Hammer MDS616 1600 6         Cutler Hammer MDS608 800 2               EC2 2 1000 Dry 1 Square D RJ1600 1600 1         Square D NE361200 LSG 1200 3               EC1 2 2500 Dry 1 5KV SW/5 KV Starters                   EC3A 2 3000 Oil 1 Square D NW40H 4000 1               Tie-GPS-TGPB       Square D NW40H 4000 1         Square D NW32H 3200 2               DPE-5       Square D PJ800 800 1         Square D LJ400 400 1 EDSB3       Square D PJ800 800 2 EDSB4       Square D PJ800 800 1         Square D LJ400 400 1 EC3B       Square D NW20H1 2000 2         Square D NW16H1 1600 1         Square D NW08H1 800 3               GDS3       Eaton SBS 630 3000 4 DPE3       Eaton LT360032 450 2               MV Substation       C/H 150VCP-W 500 1200 33               Research K03 1 1000 Oil 1 GE AK50 1600 2 BF458       GE AK25 600 4               Surgery 4 Dry 2 Schneider 1600 3         Schneider 800 3

Breaker Testing List Option Year 1: November 1, 2027 Through October 31, 2028


Substation MV Sw XFMRs   Circuit Breakers   2028/2031 Qty KVA Qty MFG Ampacity D21           Sub A N/A 1500 Oil 2 GE AK2-75 3000         GE AK2-50 1600 Sub B N/A 1500 Oil 2 GE AK2-75 3000         GE AK2-50 1600 EDSB-2 N/A N/A   Square D MH36800 800 Emergency       Square D MH36600 600 Panel       Square D MH36400 400         Square D MH34250 250         Square D MH34225 225         Square D MH34200 200         Square D SE 2500         Siemens MCCB 1200 Penthouse           Sub W 2 1500 Oil 2 GE AKRT-6D-50H 2000         GE AKRT-6D-30H 800             Elevator N/A N/A   GE AK2A-50 1600         GE AK2A-25 600 MICU           MSB-N1 2 750 Dry 1 Siemens WLS2A316 1200         Siemens MCCB 800         Siemens MCCB 600         Siemens MCCB 400         Siemens MCCB 300 DPNB1-G       Siemens MCCB 800         Siemens MCCB 600         Siemens MCCB 300 DPNB1       Siemens MCCB 600 DPNB1-CR       Siemens MCCB 600 DPNB2-CR       Siemens MCCB 600 CB-T-UPS       Siemens MCCB 600 7th Floor           EDP       Eaton RD320T36W 2000         Eaton MCCB 800         Eaton MCCB 400 DPHL71EQ       Eaton MCCB 800         Eaton MCCB 250 DPHL72EQ       Square D Power Pact 800         Square D Power Pact 400 DPEG2       Eaton MCCB 1200 Cares Tower       Eaton MCCB 800
Yearly Breaker Testing List Option Year 2 : November 1, 2028 Through October 31, 2029



Substation MV Sw XFMRs   Circuit Breakers     2029/2032 Qty KVA Qty MFG Ampacity Qty Amb Care             Sub H1 2 1500 Dry 1 Cutler Hammer MDS632 3200 1         Cutler Hammer MDS616 1600 1         Cutler Hammer MDS408 800 9 Sub H2 2 1500 Dry 1 Cutler Hammer MDS632 3200 1         Cutler Hammer MDS616 1600 1         Cutler Hammer MDS408 800 8 EGSB1       Cutler Hammer MCCB 1200 1         Cutler Hammer MCCB 1200 1         Cutler Hammer MCCB 800 2         Cutler Hammer MCCB 600 2               Emergency N/A 750 Dry 1 In Amb Care     Emergency 1 750 Dry 1 In Energy Center                   Cares Tower             1st Floor F1, F2 4 1500 Dry 2 Eaton MDS630 3000 3 BF-193       Eaton MCCB 800 5         Eaton MCCB 400 2         Eaton MCCB 150 1 Upstairs F3, F4 4 1000 Dry 2 Eaton MDS620 2000 3 PF-105       Eaton MCCB 800 6         Eaton MCCB 160 2 DPEG2 - Cares PH       Eaton MCCB 1200 1       Eaton MHDL3400F 400 6 Radiology             Left side 2 500 Dry 1 Eaton MDS612 1200 2 2B-502       Eaton MCCB 800 2         Eaton MCCB 400 2         Eaton MCCB 225 7 Right Side 2 1000 Dry 1 Eaton MDS620 2000 1         Eaton MCCB 400 1         Eaton MCCB 800 1         Eaton MCCB 160 3 Pathology 2 1500 Dry 1 GE Wavepro 2500 2 USS-F2       GE MCCB 400 2         GE MCCB 150 2         GE MCCB 125 1         GE MCCB 100 1               Lab Warehouse 2 1500 Dry 1 Eaton MDS625 2500 2 USS-F1       Eaton MCCB 630 2         Eaton MCCB 400 3               Parking Garage 1 Oil 1      
Yearly Breaker Refurbishing and Testing Listing Option Year 3 : November 1, 2029 Through October 31, 2030



Substation MV Sw XFMRs   Circuit Breakers     2027/2030 Qty KVA Qty MFG Ampacity Qty Energy Center             Russel Gear N/A N/A   Cutler Hammer MDS840 4000 1 BE602       Cutler Hammer MDS632 3200 2         Cutler Hammer MDS620 2000 3         Cutler Hammer MDS616 1600 6         Cutler Hammer MDS608 800 2               EC2 2 1000 Dry 1 Square D RJ1600 1600 1         Square D NE361200 LSG 1200 3               EC1 6-Jun 2500 Dry 1 5KV SW/5 KV Starters                   EC3A 2 3000 Oil 1 Square D NW40H 4000 1               Tie-GPS-TGPB       Square D NW40H 4000 1         Square D NW32H 3200 2               DPE-5       Square D PJ800 800 1         Square D LJ400 400 1 EDSB3       Square D PJ800 800 2 EDSB4       Square D PJ800 800 1         Square D LJ400 400 1 EC3B       Square D NW20H1 2000 2         Square D NW16H1 1600 1         Square D NW08H1 800 3               GDS3       Eaton SBS 630 3000 4 DPE3       Eaton LT360032 450 2               MV Substation       C/H 150VCP-W 500 1200 33               Research K03 1 1000 Oil 1 GE AK50 1600 2 BF458       GE AK25 600 4               Surgery 4 Dry 2 Schneider 1600 3         Schneider 800 3
Breaker Testing List Option Year 4: November 1, 2030 Through October 31, 2031


Substation MV Sw XFMRs   Circuit Breakers   2028/2031 Qty KVA Qty MFG Ampacity D21           Sub A N/A 1500 Oil 2 GE AK2-75 3000         GE AK2-50 1600 Sub B N/A 1500 Oil 2 GE AK2-75 3000         GE AK2-50 1600 EDSB-2 N/A N/A   Square D MH36800 800 Emergency       Square D MH36600 600 Panel       Square D MH36400 400         Square D MH34250 250         Square D MH34225 225         Square D MH34200 200         Square D SE 2500         Siemens MCCB 1200 Penthouse           Sub W 2 1500 Oil 2 GE AKRT-6D-50H 2000         GE AKRT-6D-30H 800             Elevator N/A N/A   GE AK2A-50 1600         GE AK2A-25 600 MICU           MSB-N1 2 750 Dry 1 Siemens WLS2A316 1200         Siemens MCCB 800         Siemens MCCB 600         Siemens MCCB 400         Siemens MCCB 300 DPNB1-G       Siemens MCCB 800         Siemens MCCB 600         Siemens MCCB 300 DPNB1       Siemens MCCB 600 DPNB1-CR       Siemens MCCB 600 DPNB2-CR       Siemens MCCB 600 CB-T-UPS       Siemens MCCB 600 7th Floor           EDP       Eaton RD320T36W 2000         Eaton MCCB 800         Eaton MCCB 400 DPHL71EQ       Eaton MCCB 800         Eaton MCCB 250 DPHL72EQ       Square D Power Pact 800         Square D Power Pact 400 DPEG2       Eaton MCCB 1200 Cares Tower       Eaton MCCB 800

Infra-Red Line Items for Inspection Infra-Red Line items for inspection ITEM # EQUIPMENT DESCRIPTION LOCATION 1 16 Panels Main Basement, BA-151 Ambulatory Care 2 ATS # 1,2,3,4 Main Basement, BA-151 Ambulatory Care 3 Subs H1 & H2 Main Basement, BA-151 Ambulatory Care 4 MCC1 & MCC2 Main Basement, BA-151 Ambulatory Care 5 6 Surge Arrestors Main Basement, BA-151 Ambulatory Care 6 VFD 51 Return & Supply Fans Main Basement, BA-151 Ambulatory Care 7 VFD 52 Return & Supply Fans Main Basement, BA-151 Ambulatory Care 8 VFD 53 Return & Supply Fan Main Basement, BA-151 Ambulatory Care 9 5 Cutler Hammer Switchboards Main Basement, BA-151 Ambulatory Care 10 16 Disconnect Switches Main Basement, BA-151 Ambulatory Care 11 8 Panels & 1 Disconnect Switch Main Basement, B-B362 Electrical Room 12 5 Panels Main Basement, B-C315 Engineering Closet 13 ATS # 16,17,18,19 Main Basement, FES B-E261 14 24 Panels Main Basement, FES B-E261 15 4 Disconnect Switches Main Basement, FES B-E261 16 6 Disconnect Switches & 8 VFDs Main Basement, FES B-E260 17 1 Panel Main Basement, F12A 18 3 Panels Main Basement, 1-E500 Generator Room 19 14 Panels & 1 Disconnect Main Basement, H-01A 20 Subs GPS 1 & GPS 2, 1 Panel Main Basement, B-E602 Russ Gear Room 21 3 Disconnect Switches & 1 Panel Main Basement, B-E503 Pipe Tunnel 22 7 Panels & 1 Disconnect Switch Main Basement, B-E361B Hall by Cares Tower 23 4 Panels Main Basement, B-A148 Electrical Closet 24 4 Panels & 2 Disconnect Switches Main Basement, B-C563 25 ATS # 49,50 Main Basement, Unmarked by Room B-B549 26 7 Panels Main Basement, Unmarked by Room B-B549 27 All Breakers Main Basement, B-E504 Main Sub 28 Incoming Disconnects & Battery Rack Main Basement, B-E504 Main Sub 29 ATS # 23,24,25 Main Basement, B-D423 30 3 Panels & 1 Disconnect Switch Main Basement, B-D423 31 7 Eaton Switchboards Main Basement, B-D423 32 ATS # 26 Main Basement, B-D424 33 5 Panels Main Basement, B-D424 34 ATS # 5,8,22 Main Basement, D21 35 10 Panels Main Basement, D21 36 Sub A & B, Lighting and Power Main Basement, D21 37 ATS # 65 Main Basement, Energy Center, B-E603 38 Eaton Subs GDS3 & EC3B Main Basement, Energy Center, B-E603 39 ATS # 15, 51, 52 Main Basement, Energy Center, B-E601 40 9 Panels Main Basement, Energy Center, B-E601 41 4 Chiller Starter Switches Main Basement, Energy Center, B-E601 42 Subs 1, EC2, EC3, TGP Main Basement, Energy Center, B-E601 43 1 Panel Main Basement, Energy Center, Cat Gen Room 44 8 Panels, 12 Disconnect Switches & 13 VFDs Main Basement, B-D607 Chiller Plant North 45 7 VFDs Main Basement, Boiler Room 46 9 Disconnect Switches Main Basement, B-F411 Water Filtration 47 9 Panels Main 1st Floor, 129E by Surgery Sub 48 5 Panels & 2 Disconnect Switches Main 1st Floor, K111-A 49 4 Panels & 1 Disconnect Switch Main 1st Floor, K122B 50 3 Panels Main 1st Floor, Kitchen 51 1 Panel Main 1st Floor, 1-D392 52 1 Panel Main 1st Floor, 1-E401 53 8 Panels Main 1st Floor, A-105 Surgery Sub 54 ATS # 11,12,13 Main 1st Floor, A-105 Surgery Sub 55 10 Disconnect Switches Main 1st Floor, A-107 AC Shop 56 MCC N1 & E1 Main 1st Floor, A-107 AC Shop 57 4 Panels & 1 Disconnect Switch Main 2nd Floor, 2A-102 58 6 Panels Main 2nd Floor, 2A-158 59 3 Panels & 1 Disconnect Switch Main 2nd Floor, 2A-187 60 11 Panels Main 2nd Floor, 2B-125 61 4 Panels Main 2nd Floor, 2B-126 62 8 Panels & 2 Disconnect Switches Main 2nd Floor, 2B-148 63 5 Panels & 2 Disconnect Switches Main 2nd Floor, 2B-223 64 ATS # 20 Main 2nd Floor, 2B-480 Mech Room East 65 5 Panels, 2 Disconnect Switches & 1 VFD Main 2nd Floor, 2B-480 Mech Room East 66 4 Panels & 4 Disconnect Switches Main 2nd Floor, 2B-501 Mechanical Penthouse 67 ATS # 42 & Teledata ATS Main 2nd Floor, 2B-502 Penthouse 68 Sub Stations F1 & F2 Main 2nd Floor, 2B-502 Penthouse 69 1 Panel, 3 Disconnect Switches & Eaton Panel Main 2nd Floor, 2B-502 Penthouse 70 9 Panels Main 2nd Floor, 2C-411 71 1 Panel & Bus Duct Main 2nd Floor, 2C-412 72 1 Disconnect Switch & 1 VFD Main 2nd Floor, 2C-2041 73 MCC 22B Main 2nd Floor, 2C-2041 74 2 Panels Main 2nd Floor, 2D-177 75 1 Panel Main 2nd Floor, 2D-188 76 2 Panels Main 2nd Floor, 2D-190 77 3 Panels Main 2nd Floor, 2D-191 78 3 Panels Main 2nd Floor, 2E-320 79 2 Panels & 1 Disconnect Switch Main 2nd Floor, 2E-347 80 1 Panel Main 2nd Floor, 2E-361 81 9 Panels Main 2nd Floor, 2E-315 82 ATS # 21 Main 2nd Floor, 2E-480 Mech Room West 83 3 Panels, 3 Disconnect Switches & 1 VFD Main 2nd Floor, 2E-480 Mech Room West 84 3 Panels & 2 Disconnect Switches Main 2nd Floor, k-214A 85 4 Panels & 2 Disconnect Switches Main 2nd Floor, k-222 86 3 Disconnect Switches Main 2nd Floor, Rm 2004 87 2 Panels Main 3rd Floor, 3A-100 88 2 Panels Main 3rd Floor, 3A-113 89 3 Panels Main 3rd Floor, 3A-115, Mechanical 90 2 Panels Main 3rd Floor, 3A-122 91 2 Panels Main 3rd Floor, 3A-136 92 3 Panels Main 3rd Floor, 3B-147 93 1 Panel Main 3rd Floor, 3B-148 94 2 Panels Main 3rd Floor, 3B-149 95 25 Panels Main 3rd Floor, 3B-162b Electrical Room 96 3 Disconnect Switches Main 3rd Floor, 3B-162d Penthouse 97 2 Panels Main 3rd Floor, 3C-105 98 Bus Duct Main 3rd Floor, 3C-108 99 MCC 32, AC 25 MCC Main 3rd Floor, Penthouse 100 1 Panel Main 4th Floor, 4A-109 101 1 Panel Main 4th Floor, 4A-109 102 3 Panels Main 4th Floor, 4A-114 103 1 Panel Main 4th Floor, 4A-116 104 2 Panels Main 4th Floor, 4A-125 105 2 Panels Main 4th Floor, 4A-149 106 1 Panel Main 4th Floor, 4A-160 107 4 Panels Main 4th Floor, 4AC-232, By Stair 4 Amb. Care 108 1 Panel Main 4th Floor, 4B-106 109 6 Panels Main 4th Floor, 4B-111 110 1 Panel Main 4th Floor, 4B-112 111 3 Panels Main 4th Floor, 4B-121 112 1 Panel Main 4th Floor, 4B-147 113 1 Panel Main 4th Floor, 4B-155 114 6 Panels Main 4th Floor, 4C-103 115 Bus Duct Main 4th Floor, 4C-106 116 4 Panels Main 5th Floor, 5A-114 117 2 Panels Main 5th Floor, 5A-125 118 2 Panels Main 5th Floor, 5A-152 119 3 Panels & 1 Disconnect Switch Main 5th Floor, 5B-115 120 2 Panels Main 5th Floor, 5B-125 121 2 Panels Main 5th Floor, 5B-152 122 3 Panels Main 5th Floor, 5C-111 123 Bus Duct Main 5th Floor, 5C-Elevators 124 3 Panels, 10 Disconnect Switches Main 5th Floor, Penthouse, Stair C,1 or 4 125 6 VFDs, 4 Control Panels Main 5th Floor, Penthouse, Stair C,1 or 4 126 2 Panels Main 6th Floor, 6A-105 127 1 Panel Main 6th Floor, 6A-111 128 2 Panels Main 6th Floor, 6A-112 129 3 Panels & 10 Disconnect Switches Main 6th Floor, 6A-126 130 1 Panel Main 6th Floor, 6A-140 131 2 Panels Main 6th Floor, 6B-105 132 2 Panels Main 6th Floor, 6B-117 133 1 Panel Main 6th Floor, 6B-124 134 2 Panels Main 6th Floor, 6B-130 135 1 Panels Main 6th Floor, 6B-144 136 2 Panels Main 6th Floor, 6C-100 137 1 Panels Main 6th Floor, 6C-101 138 Bus Duct Main 6th Floor, 6C-Elevators 139 10 Panels, 3 Disconnects & 5 VFDs Main 7th Floor Penthouse 140 ATS # 43,44,45,46 Main 7th Floor Penthouse 141 MCC 71 Main 7th Floor Penthouse 142 2 Panels Main 7th Floor Penthouse, AC-29 143 1 Panel & MCC 74 Main 7th Floor, 7B-100 Exhaust Fan Room 144 GE Sub Station Main 7th Floor, 7C-107 Mechanical Roof 145 ATS # 14 & HVAC ATS Main 7th Floor, 7C-102 Elevator Penthouse 146 Panels, MCC Main 7th Floor, 7C-102 Elevator Penthouse 147 2 Panels Cares A Floor, AF-193 148 6 Panels Cares A Floor, AF-ELC1 149 7 Panels & Bus Duct Cares A Floor, AF-ELC2 150 1 Panel Cares A Floor, AF-LVC2 151 1 Disconnect Switch & 2 VFDs Cares Basement, BF 192 152 Sub F1 & F2 Cares Basement, BF 193 153 3 Panels Cares Basement, BF 193 154 7 Panels & Bus Duct Cares Basement, BF-ELC1 155 10 Panels & Bus Duct Cares Basement, BF-ELC2 156 1 Panel Cares Basement, BF-LVC2 164 3 Disconnect Switches Cares 1st Floor, FUT Card Elevator Eq. Room 165 5 Panels & Bus Duct Cares 2nd Floor, 2F-ELC1 166 6 Panels & Bus Duct Cares 2nd Floor, 2F-ELC2 167 1 Panel Cares 2nd Floor, 2F-LVC2 168 ATS # 39,40,47 Cares 2nd Floor, 2F-501A Electrical Penthouse 169 11 Panels & 1 Disconnect Switch Cares 2nd Floor, 2F-501A Electrical Penthouse 170 Lab Warehouse Sub Cares 2nd Floor, 2F-501A Electrical Penthouse 171 2 Disconnect Switches Cares 2nd Floor, 2F-501B Mechanical Penthouse 172 9 Disconnect Switches & 2 VFDs Cares 2nd Floor, 2F-501C Mechanical Penthouse 173 ATS # 48 Cares 2nd Floor, 2F-501D Electrical Penthouse 174 3 Panels & 2 Disconnect Switches Cares 2nd Floor, 2F-501D Electrical Penthouse 175 Pathology Sub Cares 2nd Floor, 2F-501D Electrical Penthouse 176 8 Panels & Bus Duct Cares 3rd Floor, 3F-ELC1 177 7 Panels & Bus Duct Cares 3rd Floor, 3F-ELC2 178 1 Panel Cares 3rd Floor, 3F-LVC2 179 6 Panels & Bus Duct Cares 4th Floor, 4F-ELC1 180 7 Panels & Bus Duct Cares 4th Floor, 4F-ELC2 181 1 Panel Cares 4th Floor, 4F-LVC2 182 6 Panels & Bus Duct Cares 5th Floor, 5F-ELC1 183 7 Panels & Bus Duct Cares 5th Floor, 5F-ELC2 184 1 Panel Cares 5th Floor, 5F-LVC2 185 Panels & Bus Duct Cares 6th Floor, 6F-ELC1 186 Panels & Bus Duct Cares 6th Floor, 6F-ELC2 187 1 Panel Cares 6th Floor, 6F-LVC2 188 2 Disconnect Switches Cares Penthouse, PF-102 Elevator Controls 189 14 Disconnect Switches & 15 VFDs Cares Penthouse, PF-104 190 2 Panels Cares Penthouse, PF-105 191 Sub F3 & F4 Cares Penthouse, PF-105 192 ATS # 37,38 Cares Penthouse, PF-105 193 8 Disconnect Switches Cares Penthouse, PF-106 194 5 Panels Sinai Skills Center, Room 116 195 2 Panels Sinai Skills Center, 2nd Floor Restrooms 196 6 Panels Parking Garages, 1C-703 197 3 Panels & 2 Disconnect Switches Parking Garages, 1G 703 Electrical Eq. Room 198 2 Disconnect Switches Parking Garages, 1G 702 Elevator Eq. Room 199 1 Panel, 4 Disconnect Switches Parking Garages, 2C-703 200 4 Disconnect Switches Parking Garages, 3C-703 201 3 Disconnect Switches Parking Garages, 4C-703 202 Square D Switchgear Parking Garages, 006 Main Electric Room 203 4 Panels & 1 Disconnect Switch Parking Garages, 006 Main Electric Room 204 G/ATS 1 Parking Garages, 006 Main Electric Room 205 Eaton Switchgear & 2 Panels Parking Garages, 006A Electric Room 206 7 Disconnect Switches Parking Garages, 005A Elevator Mechanical
6. Deliverables: Written Report A complete written report of the work performed shall be provided to the VA within 7 days of completion. Information shown in the report shall be as follows: Company s name, addresses, telephone, & FAX numbers. Name and signature of contractors who perform the maintenance and testing. VA Work Contract Number, name and number of VA Contracting Officer. Date and Time of work. Copies of contractors valid licenses, professional and training certificates. Descriptions and model number of specialized tools and equipment used, such as torque wrench or infra-red scanning camera. Location, Type, Name, serial number, and nameplate information of electrical equipment to be maintained and tested. Descriptions of work items. Test data. Reference materials such as equipment manufacturer s specifications, coordination study, etc. Remarks on conditions of electrical equipment. List all deficiencies, if any. Recommended corrective actions, if any. Submit four (4) hard copies of the complete written report and emailed report to VA Contracting Officer Representative (COR) within seven (7) calendar days of visit. All reference materials shall be included in the electronic version of the report, either through scanning or other means of electronic text import methods. 6.2 Awarded contractor shall submit a site-specific safety plan (SSSP) outlining how inspections and testing will safely be conducted. This safety plan will be submitted to VA safety department for approval. COR will provide SSSP packet to contractor for completion. Contractor shall meet all timeline requirements outlined in this SOW. SOW Task# Deliverable Title Format Number Calendar Days After Start 1 Site Specific Safety Plan Word - PDF 100 % >30 days 2 MV Substation Inspection Report Email Word - Excel 100 % >30 days 3 MV Control Power Batteries Report Email Word Excel 100 % >30 days 4 MV Substation Control Power Relay Testing Report Email Word Excel 100 % >30 days 5 Substation Transformer Testing Report Email Word Excel 100 % >30 days 6 Transformer Oil Sample Report Email Word - Excel 100 % >30 days 7 Circuit Breaker Testing Report Email Word Excel 100 % >30 days 8 Ground Resistance Testing Report Email PDF - Excel 100 % 14 Days 9 IR Imagery Report Email PDF Excel 100 % 14 Days 10 4 Hour Blackout Support Email PDF Excel 100 % 14 Days 11 All items completed during scheduled timeframe Email PDF Excel 95% 14 Days
7. Performance Monitoring Prior to bidding, it shall be the responsibility of the bidder to visit Cleveland VAMC and inspect the equipment listed within this SOW and the facility to establish to their satisfaction the condition of the Electrical Power Distribution equipment to be maintained and any other conditions affecting the work to be performed. This equipment is offered in an "as-is" condition. No claim shall be allowed for correction of deficiencies claimed to exist prior to award of contract.
Quarterly meetings will be conducted with CO, COR, and contractor leadership.
Contractors shall be experienced Electrical Contractors, having properly trained and licensed permanent staff required to perform the proposed work. Electrical Contracting (i.e. the construction, repair, testing and maintenance of industrial and commercial electrical distribution systems) shall be the primary interest/specialty of the Contractor s business.
Contractors shall be certified by the International Electrical Testing Association (NETA) or equivalent certifying organization as Certified Technicians with each having completed the Occupational Safety & Health Administration (OSHA) approved 10-hour construction safety training.
Contractors shall have technical training and demonstrable track records of working experience in maintenance, inspection, and testing of the Electrical Power Distribution Systems and related components in healthcare, industrial, educational, and commercial facilities for a minimum of five (5) continuous years. Electrical components on which the Contractors have experience shall include, but not be limited to, switchboards & switchgear (low and medium voltage); low voltage controls; emergency and standby generators; automatic transfer switches, wiring, transformers, meters, and other electrical appurtenances.
Contractors shall have safety trainings either on-the-job or class-room type - in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S Electrical, and the NFPA 70E Standard for Electrical Safety in the Workplace. Training certification shall be provided indicating each technician is a Qualified Person as defined by NFPA 70E. Training certifications shall be submitted to the VA Contracting Officer prior to work. If no training certifications are available, the contractor Employer shall certify that he/she has met this requirement in writing, and submit it to the VA Contracting Officer prior to work.
Contractors shall have ready access to the latest versions of the following references: NFPA 70, National Electrical Code. NFPA 70B, Recommended Practice for Electrical Equipment Maintenance. NFPA 70E, Standard for Electrical Safety for the Workplace. NFPA 110, Standard for Emergency and Standby Power System. OSHA Standard 29 CFR 1910, Subparts I & S. International Electrical Testing Association, Inc. (NETA) Maintenance and Testing Specifications. Operating/Maintenance manuals, and specifications of the electrical equipment to be maintained and tested. These documents may be obtained from the VHA Medical Center, or the equipment manufacturers. VHA Directive [2006-056][1028], Electrical Power Distribution System
Contractors shall have and provide all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E. Prior to initiating work, Contractor shall provide documentation that all instruments, test equipment, tools and PPE have current calibration. Dated calibration labels shall be visible on all instruments, test equipment, tools and PPE as appropriate.
Quality Control : The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. After acceptance of the quality control plan the contractor shall receive the contracting officer s acceptance in writing of any proposed change to his QC system.
Quality Assurance: The government shall evaluate the contractor s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).
Hours of Operation: The contractor is responsible for conducting business, between the hours of 7 a.m. to 11:30 p.m. Monday thru Friday or Saturday and Sunday 6 a.m. 6 p.m. when maintenance requires electrical power interruption, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor should keep in mind that the stability and continuity of the workforce are essential.
Work is not to be performed during federal holidays without prior approval of the COR. New Year s Day Labor Day Martin Luther King Jr. s Birthday Columbus Day President s Day Veteran s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth
The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30 p.m., Monday through Friday except Federal holidays or when the government facility is closed for administrative reasons.
Check In Requirements: The Contractor Service Personnel and/or representative must report to the Electric Shop Supervisor within the engineering department or designated point of contact (POC) to sign with department staff before work begins. Upon completion of work, the Contractor Service Personnel and/or representative must report to the appropriate department to sign out.
Parking: Onsite parking is not available, and all contractor personnel will be required to obtain street side parking.
Security Requirements: The C&A requirements do not apply, and a Security Accreditation Package is not required. Dedicated personnel will be assigned solely to observe, interact, assist, and assure protection of VA sensitive information. Contractor employees providing services at VA facilities may undergo a security clearance in the form of a basic background investigation. 
11. General Security: Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.
VA Information Custodial Language: Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1). The contractor/subcontractor must store, transport, or transmit VA sensitive information in an encrypted form, using VA-approved encryption tools that are, at a minimum, FIPS 140-2 validated.
Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). No GFE will be issued to complete the requirements of this contract.
Other Pertinent Information or Special Considerations. Prior to bidding, it shall be the responsibility of the bidder to visit the job site and inspect facility equipment listed in this SOW to establish to their satisfaction the condition of the equipment to be maintained and any other conditions affecting the work to be performed. This equipment is offered in an "as-is" condition. No claim shall be allowed for correction of deficiencies claimed to exist prior to award of contract.
Contractor shall be currently engaged in maintenance, repair, inspection, and testing of electrical power distribution equipment. Contractor shall have a minimum of five (5) years within the last seven (7) years of successful experience maintaining power distribution equipment identical or similar to the equipment listed in this Contract SOW.
Offerors shall submit references for the five (5) years of experience including names, addresses, and telephone numbers of specific companies and key personnel to contact.
The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of the Contract manager and an alternate shall be designated in writing to the CO/COR prior to the Contract start date. Changes to personnel shall be submitted to the Government within five (5) work days of the changes.
The Contract Manager or alternate shall have full authority to act on all Contract matters relating to the daily operation of the Contract. The Contract Manager or alternate shall be available to speak/meet with the CO or COR within 24 hours of request during normal operating hours, and or within the next business day after Friday or a Federal holiday.
Identification of Possible Follow-on Work. Any additional repair or replacement work required outside this contract will require contractor to submit a quote to COR and receive an approved PO before beginning work.
Identification of Potential Conflicts of Interest (COI). None Identification of Non-Disclosure Requirements. Not Applicable Packaging, Packing and Shipping Instructions. None Inspection and Acceptance Criteria. Contractor will be responsible for meeting timelines listed in this SOW to include monthly inspection, inspection reports, and response to service call.
15. Risk Control Work performed within the medical center may present health risks including exposure to illness and infection control. Contractor will take action to recognize and follow warning information throughout the facility.
16. Place of Performance. Work will be performed at Louis Stokes VA Medical Center 10701 East Blvd Cleveland, Ohio 44106
17. Period of Performance. Base Year: November 1, 2026 through October 31, 2027 Option Year One: November 1, 2027 through October 31, 2028 Option Year Two: November 1, 2028 through October 31, 2029 Option Year Three: November 1, 2029 through October 31, 2030 Option Year Four: November 1, 2030 through October 31, 2031
18. Point of Contact TBD
The NAICS code for this procurement is 238210 Electrical Contractors and Other Wiring Installation Contractors and the small business size standard is $19,000,000.00.
Responses to this notice shall be e-mailed to Christopher A. Callihan at christopher.callihan@va.gov. Telephone responses will not be accepted. Responses must be received in writing no later than 3:00 p.m., Wednesday, June 17, 2026. This notice is to assist the VA in determining sources only. A solicitation is not currently available.
THE VA IS NOT SEEKING PRICING OR OFFERS OF ANY KIND. There is no guarantee, expressed or implicit, that the market research for this acquisition will result in a particular set-aside or sole source award, or any other guarantee of award strategy. All information is to be provided on a voluntary basis at no charge to the Government.