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J065--Base YR (01/31/2027-01/30/2028) + 4 OYs Change Healthcare PACS system support

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36C25226Q0648Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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The Department of Veterans Affairs through the VA Great Lakes Acquisition Center intends to enter into a sole source contract with Change Healthcare Technologies, LLC for comprehensive support of the Picture Archiving and Communication System across VISN 12 facilities and selected CBOCs with on-site Radiology PACS systems. This support includes full product and operating system licensing, software updates, hardware replacements, technical assistance, downtime resolution, and clinical applications support, with Change Healthcare Technologies, LLC identified as the sole authorized OEM provider. The procurement is conducted under FAR Part 12.102 restricting competition, justified by the uniqueness of OEM-specific requirements and the inability of any other vendor to meet the agency’s needs. The NAICS code is 811210 and the contract is structured with a base year beginning January 31, 2027, and four optional years. All potential vendors must submit capability statements by August 6, 2026, to demonstrate they can meet the stringent requirements: proof of being an authorized OEM distributor with formal documentation per clause 852.212-71(c), evidence of ability to provide new OEM-only licensing and software updates, certification of all technical staff by the OEM, authorization to utilize OEM billable services, and capability to supply OEM-certified hardware. No used, refurbished, remanufactured, gray market, or counterfeit items are permitted under VAAR 852.212-71. Responses must be emailed as Word or PDF attachments to Eileen Meyer at eileen.meyer@va.gov, with no telephone inquiries accepted. If no valid responses are received, the government will proceed directly with sole source negotiations with Change Healthcare Technologies, LLC. The contract is managed by the 252-NETWORK Contract Office 12 based in Milwaukee, Wisconsin.

General Info

Sole source contract to Change Healthcare for PACS support across VISN 12 with OEM-only licensing and hardware, effective January 2027.

Agency

Department Of Veterans Affairs → 252-NETWORK Contract Office 12 (36C252)View Agency

NAICS

811210 - Electronic and Precision Equipment Repair and MaintenanceView NAICS

Place of Performance

WI

Set-Aside

NONE

Documents

(1)

36C25226Q0648.docx

DOCX

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Organization & Contact Information

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AgencyDepartment Of Veterans Affairs → 252-NETWORK Contract Office 12 (36C252)
Contacts1 person available
OfficeMILWAUKEE, WI, 53214, USA
Organization / Agency
Department Of Veterans Affairs → 252-NETWORK Contract Office 12 (36C252)
View Agency Profile
Office AddressMILWAUKEE, WI, 53214, USA
Contacts
Eileen Meyer
contact@example.gov

Full Description

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Page 4 of 4
Page 1 of 2 Under Statutory Authority 41 U.S.C. 1901 the VA Great Lakes Acquisition Center (GLAC) intends to negotiate a sole source contract with Change Healthcare Technologies, LLC for the Picture Archiving and Communication System (PACS) support to the facilities throughout VISN 12 and certain CBOC locations that have a Radiology PACS system presence on-site. Support includes all product and operating system licensing, software updates, hardware replacements, technical support, downtime resolution, and clinical applications support; for which Change Healthcare Technologies, LLC, as the OEM, is the only authorized provider.
This procurement is being conducted in accordance with FAR Part 12.102 Restricting Competition, and no other vendor will satisfy agency requirements. The NAICS Code is 811210.
This Notice of Intent is not a request for competitive quotes. No solicitation documents are available and telephone requests will not be honored. However, if a firm believes it can meet the requirements it must furnish information about its products and services, as well as references from other customers who are using these products and services to the Contracting Officer by 10:00am CDT on 08/06/2026. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the above requirements. This evidence shall include the following:
A letter from the Original Equipment Manufacturer (OEM) stating vendor is an authorized distributor per clause 852.212-71(c). Proof the firm can provide licensing and software updates. Proof all technical personnel are OEM certified. Proof the firm can utilize OEM s billable service, if using. Proof the firm can provide OEM hardware, if necessary. Responses received will be evaluated, however; a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. If no responses are received, the Contracting Officer will proceed with the sole source negotiation with Change Healthcare Technologies, LLC.
Capability statements shall be submitted by email only as an MS Word or Adobe PDF attachment to Eileen Meyer at eileen.meyer@va.gov. TELEPHONIC INQUIRIES WILL NOT BE ACCEPTED.
VISN12 Facilities:
537 - Jesse Brown VA Medical Center - 820 S Damen Ave, Chicago, IL 60612 550 - VA Illiana Health Care System 1900 E. Main Street, Danville, IL 556 - Captain James A. Lovell Federal Health Care Center (FHCC) 3001 Green Bay Road, North Chicago 578 - Edward Hines, Jr. VA Hospital 5000 South 5th Avenue, Hines, IL 585 - Oscar G. Johnson VA Medical Center 325 East H Street, Iron Mountain, MI 607 - William S. Middleton Memorial Veterans Hospital 2500 Overlook Terrace, Madison, WI 676 - Tomah VA Medical Center 500 E. Veterans Street, Tomah, WI 695 - Milwaukee VA Medical Center -5000 West National Milwaukee, WI, 53295
VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023) (a) No used, refurbished, or remanufactured supplies or equipment/parts shall be provided. This procurement is for new Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided. Gray market items are OEM goods intentionally or unintentionally sold outside an authorized sales territory or sold by non-authorized dealers in an authorized sales territory. (b) No counterfeit supplies or equipment/parts shall be provided. Counterfeit items include unlawful or unauthorized reproductions, substitutions, or alterations that have been mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified item from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitutions include used items represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics. (c) Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. (End of clause)

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Domestic Manufacturer of Electromedical ComponentsThe contract seeks a service-disabled veteran-owned small business to supply critical electromedical components, including laser modules and imaging sensors, for integration into the NIDEK MC-500 system, with all materials required to originate from a U.S. or TAA-compliant manufacturer to ensure domestic sourcing compliance. The opportunity is set aside exclusively for service-disabled veteran-owned small businesses under NAICS code 334510, emphasizing veteran business participation in defense and medical technology supply chains. The components must meet strict integration standards for use in a sophisticated diagnostic system and must be manufactured and shipped to meet required performance and quality benchmarks for final assembly. Responses are due by August 5, 2026, and the performance location is designated as Milwaukee, Wisconsin, with the Department of Veterans Affairs through the 252-NETWORK Contract Office 12 serving as the contracting authority. This subcontract is part of a broader initiative to strengthen domestic supply chains for medical equipment used in VA healthcare facilities, reinforcing reliance on veteran-owned enterprises for mission-critical hardware. Compliance with TAA regulations and the ability to demonstrate reliable production capacity are essential for award consideration, with no exceptions granted for non-compliant sourcing.
Electromedical and Electrotherapeutic Apparatus Manufacturing

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NAICS: 611430
New
Federal
Clinical Training and User OnboardingThe contract requires hands-on clinical training for VA medical staff focused on the safe and effective operation of the NIDEK MC-500 system, covering essential operational procedures and basic maintenance practices to ensure proper usage and longevity of the equipment. Training must be delivered in person at the designated performance location in Milwaukee, Wisconsin, with the goal of fully equipping VA personnel to utilize the system confidently and competently in their daily clinical workflows. The training program must be tailored to the specific needs of medical staff and include practical, real-world scenarios to reinforce learning outcomes. This is a subcontract under a Service-Disabled Veteran-Owned Small Business Set Aside, designated by NAICS code 611430, and is managed by the Department of Veterans Affairs through the 252-NETWORK Contract Office 12. The solicitation was posted on July 27, 2026, with a response deadline of August 5, 2026, at 3:00 PM. Interested parties must submit proposals by the deadline to compete for this opportunity, which emphasizes qualified vendors with proven expertise in medical equipment training and a demonstrated capacity to deliver on-site instruction to federal healthcare teams. The performance location is confirmed as Milwaukee with zip code 53295, and all training activities are expected to occur there unless otherwise approved.
Professional and Management Development Training

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NAICS: 811212
New
Federal
Onsite Installation and System Startup ServicesThe contract seeks a Service-Disabled Veteran-Owned Small Business to perform onsite installation, calibration, and startup of the NIDEK MC-500 system at a Department of Veterans Affairs facility located in Milwaukee, Wisconsin, with a zip code of 53295. The scope of work includes physically positioning the equipment, establishing proper power connections, and conducting initial operational checks to ensure full functionality. The services are critical to bringing the system online and must be completed to meet federal standards for medical device deployment. This is a subcontract under a Service-Disabled Veteran-Owned Small Business Set Aside, classified under NAICS code 811212, and is being managed by the 252-NETWORK Contract Office 12 36C252. Responses are due by August 5, 2026, at 3:00 PM Eastern Time, with the solicitation posted on July 27, 2026. All work must be performed at the specified VA facility location.
Computer and Office Machine Repair and Maintenance

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5 days ago

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NAICS: 334510
New
Federal
Supply of NIDEK MC-500 Electromedical System and AccessoriesThe contract entails the procurement and delivery of a complete NIDEK MC-500 ophthalmic photocoagulator system, including all necessary accessories and subsystems, to meet specified medical and regulatory standards. The system must comply with Buy American Act and Trade Agreements Act requirements, ensuring all components are sourced in accordance with federal procurement guidelines. The equipment is intended for use in a Veterans Affairs facility, with performance located in Milwaukee, Wisconsin, and delivery must be completed in compliance with the deadline of August 5, 2026. This opportunity is designated as a Service-Disabled Veteran-Owned Small Business Set Aside, restricting eligibility to businesses owned and controlled by service-disabled veterans. The North American Industry Classification System code 334510 applies, classifying the contract under medical equipment manufacturing. The solicitation is issued through the Department of Veterans Affairs, specifically the 252-NETWORK Contract Office 12, and is structured as a subcontract. Responses must be submitted by the stated deadline, and the award will likely prioritize vendors with proven experience in delivering compliant electromedical systems to federal healthcare entities.
Electromedical and Electrotherapeutic Apparatus Manufacturing

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5 days ago

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in 4 days
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