6515--GE Physiologic Monitor Prevent Maintenance

The Clement J. Zablocki VA Medical Center is soliciting quotations under a total small business set-aside for preventative maintenance services on General Electric E-SC(Ai)O(V)(X) Physiologic Monitor Modules. The contract will cover both annual and quad-annual maintenance kits for 105 units, with a base performance period from May 1, 2026, to April 30, 2027, and includes four option years. The contractor is responsible for supplying all materials necessary to perform maintenance in compliance with applicable standards such as NFPA-99, UL, OSHA, AAMI, TJC, and VA guidelines, ensuring that equipment maintains or exceeds original performance specifications. Services will be provided Monday through Friday, 7:00 AM to 5:00 PM, excluding federal holidays. The contractor must guarantee prompt replacement of any non-functional or non-conforming parts at no additional cost, responding to service calls within two hours of notification. The contract also emphasizes stringent records management requirements aligned with federal law and VA policies, mandating compliance with the Federal Records Act, NARA regulations, and privacy protections. All records generated must be maintained securely and may not be destroyed or alienated without proper authorization. Contractors must ensure employee training in records management and extend these obligations to subcontractors. Quotations must include specific solicitation details, representations, certifications, and technical compliance information and be submitted electronically by March 3, 2026. Evaluation criteria include technical factors, past performance, and price, with an added preference for veterans’ involvement in the event of a tie. The contract incorporates numerous FAR and VAAR clauses relevant to commercial products and services procurement, emphasizing small business utilization, equal opportunity, security, and ethical conduct. The awarded contractor will hold ownership rights to all data and deliverables created, while the VA retains unlimited rights to use and disclose such information.