J066--Equip PM&R Services - Olympus Fluoview 4000 Confocal Laser Scanning System

The Department of Veterans Affairs Regional Procurement Office East intends to award a sole source Firm Fixed Price contract to Evident Scientific MIS, Inc. for annual preventive maintenance services on the Olympus Fluoview 4000 Confocal Laser Scanning System located at the VA Pittsburgh Healthcare System, Research Office Building B30, 4100 Aliquippa Street, Pittsburgh, PA. The contract has a one-year base period beginning June 1, 2026, with four one-year option periods extending through May 31, 2030, for a total potential duration of five years. Services consist of one preventive maintenance visit per year during the fourth quarter, including laser alignment, optical lens cleaning, mechanical lubrication, minor software updates, and performance verification in accordance with manufacturer specifications. Corrective maintenance and technical support are also included, with all work required to be performed Monday through Friday, 8 AM to 5 PM EST, excluding federal holidays, and any after-hours service requires prior written approval. Contractor personnel must wear visible identification badges, be escorted on-site at all times, park only in designated areas, and submit detailed Electronic Service Reports signed by both the Field Service Engineer and a VA representative, documenting labor, parts, downtime, and service actions. The contract excludes major software upgrades, consumables, non-OEM parts, and any damage from misuse or unauthorized modifications. No Certification and Accreditation requirements apply due to the system’s lack of connection to VA networks or handling of sensitive data. The procurement is conducted under FAR 6.302-1 and FAR 12.201-1 as a sole source action, with no competitive solicitation planned. Responses demonstrating capability to perform the work must be submitted via email to Mae McGarry, Contract Specialist, by 12:00 PM EST on May 14, 2026, and must align with the attached Statement of Work; telephone inquiries are not accepted. All submissions are evaluated solely for the purpose of determining whether to proceed with competitive procurement, and the government assumes no cost responsibility for response preparation. The contract is Firm Fixed Price, with invoicing based on submitted service reports and no specific payment portal identified, and the place of performance is strictly at the VA facility in Pittsburgh. No pricing details, CLINs, or contract value are disclosed in the available documentation.