J079--Intent to Sole Source Xenex Warranty and Repair Services due to Equipment Proprietary Reasons

The Oklahoma City Veterans Affairs Health Care System has acquired six XENEX UVC disinfection robots designed for use in various areas within the medical center, including surgical suites, patient rooms, clinics, restrooms, public spaces, and administrative offices. Due to proprietary restrictions, only technicians certified by XENEX are authorized to service and repair these robots. The contract establishes a sole source warranty and service agreement ensuring that maintenance, repairs, replacement parts such as bulbs, and software upgrades are provided under this program exclusively by XENEX certified technicians employed at the Oklahoma City VA Medical Center. The warranty program covers comprehensive support including robot servicing, training, consultation, and repair or replacement services if necessary. If the local XENEX Certified Technician team cannot repair the equipment, replacement or additional support services will be provided to ensure continuous operation. This arrangement guarantees specialized and expert care for the proprietary equipment, promoting operational reliability and maintaining disinfection standards for the facility. The contract was solicited by the Department of Veterans Affairs through the Network Contract Office 19 and is managed by Contracting Officer Lance Davis.