J091--San Diego Fuel Tanks/Lines PMIR

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this sources sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number/UEI number (f) Cage Code (g) Tax ID Number (h) Type of small business, [e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business] and (i) must provide a capability statement that meets the limitations of subcontracting, FAR 852.219-75, VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction, and addresses the organizations qualifications and ability to perform as a contractor for the work described below: Under the guidelines of the American Society for Testing and Materials (ASTM), standard industry maintenance of several diesel fuel tanks (two plus two of 10,000 and 12,000 gallon capacities), including industry standard internal tank flushing and replacement of filters, lines, as needed, until fuel meets/complies with the EPA regulatory standards, 40 CFR Part 63.6604(b), Compression Ignition (CI) Reciprocating Internal Combustion Engines (RICE) and 40 CFR 1090.305, Ultra-Low-Sulfur Diesel (ULSD). Important information. The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service-Disabled Veteran Owned Small Business set aside. However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 238220 Plumbing, Heating, and Air-Conditioning Contractors ($19 Million dollars). Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov and complete Online Representations and Certifications Application (ORCA). Additionally, all Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetCert Registry located at https://veterans.certify.sba.gov. All interested Offerors should submit information (with source sought notice # in the subject header) by e-mail to contact@example.gov All submissions to be marked Attn: Gene Chu, Contract Specialist, and should be received no later than 1:00 PM Pacific Time-Los Angeles, 1/06/2025. STATEMENT OF WORK REQUIREMENT: Perform full cleaning and polishing service on Diesel Fuel Tanks B-1, B-2, D-3, D-4; after cleaning and refilling; provide a fuel quality analysis report for up to five tanks. PLACE OF PERFORMANCE: VA San Diego Healthcare System 3350 La Jolla Village Dr. San Diego, CA 92161 Building 2 PERIOD OF PERFORMANCE: Annual Requirement CONTRACT TYPE: Firm Fixed Price BACKGROUND: There is a need to fill our diesel fuel tanks and to clean and polish all fuel in the diesel tanks to remove debris, water, and microbes to get our diesel fuel in the required normal and fair range for service. SCOPE OF WORK: Pump and remove all water, sludge, and other containments from the bottom of the tank. Use chemical cleaners to remove varnish and sludge. Fill up the following fuel tanks with the following amount of Red Diesel #2 fuel: B-1: 10000gallons B-2: 10000 gallons D-3: 12000 gallons D-4: 12000 gallons All tanks should be at the 90% filled level. Treat all fuel tanks fuel with chemical conditioners including fungicides, algicides, and fuel stabilizers. Perform a final polish of all fuel tanks using centrifuges, coalescers and water blocking filters to reverse oxidation, separate anything entrained and remove non combustibles. Perform and provide a fuel quality report after all tanks have been filled, cleaned and polished by taking all necessary samples from each tank and sending them to an accredited fuel testing laboratory. The laboratory will test the samples using the following ASTM Guidelines for S500 Diesel Fuel: D4176 Standard Test Method for Free Water and Particulate Contamination in Distillate Fuels D86 Automated Method Distillation of Petroleum Products at Atmospheric Pressure Standard Test Du Pont F21 149°C (300°F) Accelerated Stability Test D287 Standard Test Method for API Gravity of Crude Petroleum and Petroleum Products D4737 Standard Test Method for Calculated Cetane Index by Four Variable Equation D93 Standard Test Methods for Flash Point by Pensky-Martens Closed Cup Tester D6304 Standard Test Method for Determination of Water in Petroleum Products, Lubricating Oils, and Additives by Coulometric Karl Fischer Titration D5453 Standard Test Method for Determination of Total Sulfur in Light Hydrocarbons, Spark Ignition Engine Fuel, Diesel Engine Fuel, and Engine Oil by Ultraviolet Fluorescence The laboratory will send back the report with the final analysis. Using this report, the Utilities Systems Supervisor will contact the diesel fuel provider contractor and have him give us a plan of action to correct any out-of-range tests. Once the actions for the out-of-range tests are completed, the diesel fuel specialist will take samples from each fuel tank with the out-of-range tests and send back to the testing laboratory to perform the tests on the out-of-range items to ensure the actions corrected the out-of-range items. This process will continue until all parameters are in range for all 4 tanks. Perform Quarterly testing on all Fuel tanks/day tanks 1-5 to include EX: TANK I.D. #1 #2 #3 #4 / LOCATION/SIZE UST B-1 Diesel/ 12,000 Gallons UST B-2 Diesel/ 12,000 Gallons UST D-3 Diesel/ 10,000 Gallons UST D-4 Diesel/ 10,000 Gallons / New Fuel Tank WATER/FREE Sl Sl Sl Sl WATER/EMULS Sl Sl Sl 2 MICROBES 1 1 1 1 SOLIDS/DEBRIS Sl Sl Sl 2 CLARITY 1 1 1 2 FUEL LEVEL 1 1 1 1 FUEL CONDITION RATING: 1= Normal 2= Fair 3= Unacceptable SL= Sli Fuel samples taken quarterly from the bottom of each main fuel supply tank for lab analysis. Fuels that appear to have slight to moderate levels of fuel particulates, will wait for the lab reports to address any corrective service based on the lab s recommendation. Replace 6 fuel filters per correct design requirements, in accordance with federal and state requirements. Provide a full maintenance report and follow VA contractor logging procedures. The contractor shall meet the Compression Ignition (CI) Reciprocating Internal Combustion Engines (RICE) EPA requirements shown below: 40 CFR Part 63.6604(b) Standards: Beginning January 1, 2015, if you own or operate an existing emergency CI stationary RICE with a site rating of more than 100 brake HP and a displacement of less than 30 liters per cylinder that uses diesel fuel and operates for the purpose specified in § 63.6640(f)(4)(ii), you must use diesel fuel that meets the requirements in 40 CFR 1090.305 for nonroad diesel fuel, except that any existing diesel fuel purchased (or otherwise obtained) prior to January 1, 2015, may be used until depleted. 40 CFR 1090.305 ULSD Standards: Overview: Except as specified in § 1090.300(a), diesel fuel must meet the ULSD per-gallon standards of this section. Sulfur standard: Maximum sulfur content of 15 ppm. Cetane index or aromatic content: Diesel fuel must meet one of the following standards: Minimum cetane index of 40. Maximum aromatic content of 35 volume percent. Maintenance Operating Procedures (MOP) Remove all covers, caps, plugs, vents, and monitoring to gain access to the openings on the tank to be serviced. Pull top, middle, and bottom fuel samples from the openings on the tank to be serviced. Label and document all information on the relative forms. Run partial field evaluation on the samples pulled using field test kits and portable equipment to establish the presence of organic and inorganic contamination through discovery and working knowledge of the tanks and fuel we work on. Refer to AFS Lit, Industry Protocol, ASTM Standards for the Fuel, Engine and Tank Manufactures to bench mark the methodology for the fuel being used. If a field determination can t be made, send the pre- sample to an independent laboratory for analysis. After extrapolating the data generated from the field evaluation or lab results prescribe and implement the necessary correction process. Purge supply and return lines: Disconnect supply and return lines at a convenient location Connect an external pump to each line. While fuel is pumped through the lines into environmentally safe containers for disposal, the fuel is cleaning the internal surfaces of those lines. Existing fuel will be pumped out including the fuel that was purged through the lines. Fuel will disposed at disposal site and waste manifest provided. New fuel will be pumped into the tanks. Begin the cleaning process utilizing all the openings for each tank. Place the AFS Tank and Fuel Quality Service System in TANK CLEANING MODE. Start working the contaminated tank surfaces. The tank and fuel are simultaneously worked removing the contamination. Sample and field evaluate to determine throughout the cleaning process. If the sample appears to be minimal or marginal move on to the treatment and fuel cleaning mode. Position the AFS System in TREATMENT and FUEL CLEANING MODE and complete the service process and continue sampling to ensure all contamination is removed. Blue 42 and FQS 1.5 treatments are introduced into the tank and thoroughly mixed using AFS Tank and Fuel Quality Service System. Package final sample and send to the Lab for verification to ensure a clean tank providing safe useable fuel. After gaining control of the tank and fuel quality, a written report is generated for the customer. ACCESS POINT CONTRACTOR QUALIFICATIONS & OTHER RESPONSIBLITES: Contractor shall obtain all necessary licenses required to perform this work. Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor shall be responsible for any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employees fault or negligence. Contractor shall maintain personal liability and property damage insurance prescribed by the laws of the Federal Government. The Government reserves the right to accept or reject Contractor s employee for the rendering of services. Complaints concerning Contract Personnel s performance or conduct will be dealt with by the Contractor and COR with the final decision being made by the Contracting Officer. SAFETY REQUIREMENTS: All personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering on VASDHS shall comply with applicable Federal, State, and VA safety and fire regulations and codes, which are in effect during the performance period of the contract. Contractor shall perform work in strict accordance with existing relevant, accredited standards and codes to minimize the possibility of injury to personnel, or damage to Government equipment. Every effort shall be made to safeguard human life and property. Contractor shall comply with all applicable Federal, State, and local requirements regarding workers health and safety. The requirements include, but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR), Parts 1910 and 1926, NFPA 70E, Article 130.7 29 CFR 1910.132(d)(1)(iii), 29CFR1910.137 Contractor shall provide all necessary tools, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. The VA San Diego Healthcare System, Building 1, Main Building, contains asbestos. Any worker entering these asbestos containing areas must have an asbestos certification of no less than 16 hours and a valid fit test certification. Certifications must be presented to the VA project manager before any work in an asbestos area may begin. CHANGES: The awarded Contractor is advised that only the Contracting Officer, acting within the scope of the contract has the authority to make changes which affect the contract in terms of quality, quantity, price or delivery. In the event the Contractor affects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment shall be made in the contract price to cover any increase in costs incurred as a result thereof. VA POLICY: Possession of weapons is prohibited. Enclosed containers, including tool kits, are subject to search. Violations of VA regulations may result in citations answerable in the United States (Federal) District Court. PARKING POLICY: It is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Police. The VA shall not validate or make reimbursement for parking violations of the Contractor s personnel under any circumstances. IDENTIFICATION BADGES: All Contractor personnel are required to wear identification (I.D.) badges during the entire time they are on the VA Healthcare System grounds. I.D. badges must have an identification picture and shall state the name of the individual and the company represented. SMOKING POLICY: Smoking is not permitted within the VA Healthcare System facilities or campus. NORMAL WORKING HOURS: Normal hours of operation are Monday through Friday from 7:30 am to 4:00 pm Pacific time. All work is expected to be performed generally during normal hours of coverage unless requested or approved by the CO or his/her designated VHA Medical Center Point of Contact. Before commencement of work, the Contractor shall confer with the designated VHA Medical Center Point of Contact and Contracting Office to agree on a sequence of procedures; means of access to premises and building. All work performed, to include delivery of materials and equipment, shall be made with minimal interference to Government operations and personnel. Work performed outside the normal hours of coverage must be approved by the CO or his/her designated VHA Medical Center Point of Contact OVERTIME AND NATIONAL HOLIDAYS: Any overtime or holiday pay that may be entitled to the Contractor s employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government. The Contractor is not required to provide service on the following U.S. Government holidays, nor shall the Contractor be paid for these days: New Year s Day January 1 Martin Luther King s Birthday Third Monday in January President s Day Third Monday in February Memorial Day Last Monday in May Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25 INVOICE AND PAYMENT: Contractor shall submit monthly invoices in the arrears electronically via the Tungsten- Network System at the end of each month, for payment of the storage containers in that billing period. Contractor shall submit original invoice electronically to: Department of Veterans Affairs Financial Services Center http://www.tungsten-network.com (Toll-free telephone number: +1 (555) 000-0000) Payment shall be made monthly in the arrears upon receipt of properly prepared invoice. The invoice MUST be itemized to include the following information. Any information listed below that is not provided on an invoice, will render that invoice incomplete and the invoice will be returned for immediate correction. a. Dates of service. b. Description of services. c. Invoice number, date. d. Contract number. e. Obligation number Failure to comply with the above may cause delay of payment to the Contractor. A.1 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (NOV 2022) (a) Pursuant to 38 U.S.C. 8127(k)(2), the offeror certifies that (1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows: (i) [] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219 73 or VOSBs as set forth in 852.219 74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6. (ii) [] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219 73or VOSBs as set forth in 852.219 74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted. (iii) [] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219 73 or VOSBs as set forth in 852.219 74. Any work that a similarly situated subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted. (2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution. (3) If VA determines that an SDVOSB/ VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following: (i) Referral to the VA Suspension and Debarment Committee; (ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and (iii) Prosecution for violating section 1001 of title 18. (b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed. (c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate. (d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award. Certification I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror]. Printed Name of Signee: ___________ Printed Title of Signee: _____________ Signature: ____________ Date: ______________ Company Name and Address: _______________ (End of Clause)