Janitorial and Grounds Maintenance-Ashland Port of Entry

The Oregon Department of Transportation is soliciting bids for a fixed-price contract to provide janitorial and grounds maintenance services at the Ashland Port of Entry. The scope of work covers 2,673 square feet, including the Truck Inspection Bay and Scale House/Enforcement Office, while specifically excluding the parking lot and safety office. Key deliverables include weekly janitorial services performed on Fridays, quarterly hedge trimming, and annual tree trimming as needed. The contractor must complete all initial cleanup within 30 days of the contract award and maintain a one-hour response time for emergency cleaning services. Performance is measured against specific technical standards, with strict prohibitions against the use of certain abrasives, harsh acid products, and Tucker Poles for window washing. The contract will be awarded to the lowest responsive and responsible bidder, with a 5% price preference applied to goods and services fabricated or processed entirely in Oregon. Bidders must submit their proposals through the OregonBuys eProcurement system, including a completed bid cover sheet and at least three references from the last three years. Compliance requirements are extensive, including adherence to OSHA standards, 29 CFR 1910.1200 for hazard communication, and Title VI non-discrimination provisions. The contractor is responsible for providing Safety Data Sheets for all chemicals used and ensuring personnel undergo security screening to mitigate risks to the facility. Invoicing occurs monthly by the 10th of each month, with payment typically issued within 30 calendar days of receipt.