Janitorial and Operational Supplies

Hillsborough County is soliciting competitive sealed bids for the provision of consumable janitorial and operational supplies under solicitation ITB-26-00319, with a project estimate of $765,679.84 and a one-year performance period. The contract is issued under NAICS code 561720 and managed by the Hillsborough County Board of County Commissioners, with delivery required at locations designated in individual purchase orders across multiple county entities including public safety, education, and administrative offices. The award will be made on a Lowest Price Technically Acceptable basis, where bids must meet all technical specifications and compliance requirements, with price being the sole differentiator among responsive and responsible offerors. Delivery must be completed within 10 business days of order receipt, with emergency orders needing fulfillment within five days, and all shipments must adhere to F.O.B. destination terms with freight prepaid by the contractor. Products must be delivered in manufacturer-original packaging, properly labeled with commodity, brand, quantity, item code, and purchase order number, and accompanied by a packing list. Environmentally preferred products must conform to FTC guidelines and be documented in Exhibit 2. Contractors must comply with a range of regulatory and operational standards including HIPAA for data security, ADA and WCAG 2.1 Level AA for digital accessibility, E-Verify compliance for all new hires as required by Florida Statute 448.095, and the county’s hand sanitizer ordinance for portable restrooms. The contractor is responsible for affirmative action practices under Executive Order 11246 and the Florida Human Rights Act, must allow public access to all contract documents under Florida Statute 287.058, and must implement IMAGE program best practices for employment verification. Key personnel changes must be notified and approved by the Lead State, and subcontracting is permitted but does not relieve the prime contractor of full performance responsibility. Invoicing must occur electronically via the Ariba Network using EDI 810 or PO Flip functionality, and electronic remittance advice will be provided upon payment. No bid, performance, or payment bonds are required. Failure to comply with E-Verify mandates, public records laws, or statutory certifications may result in immediate termination without liability for uncompleted work. Quarantine periods for non-compliant contractors may extend to one year for future eligibility. Quarterly sales, MBE spending, and EPP reporting are required, and inspection and acceptance occur at the delivery location based