Janitorial Services - Saint-Hyacinthe Research and Development Centre

Canada, through Agriculture and Agri-Food Canada, is soliciting proposals for janitorial services at the Saint-Hyacinthe Research and Development Centre in Quebec. The contract covers comprehensive cleaning of a facility area totaling approximately 13,769 square meters, requiring the contractor to provide all labor, equipment, and materials to maintain cleanliness in accordance with strict biosecurity and security protocols. The performance period runs from July 1, 2026, to June 30, 2027, with an option to extend for up to four additional one-year periods under the same terms and conditions. Contractors must adhere to site security requirements, including personnel holding appropriate security clearances ranging from Reliability Status to higher sensitive classifications, with strict provisions for clearance verification and personnel replacement protocols. The solicitation includes a mandatory site visit on May 7, 2026, at the Saint-Hyacinthe facility, attendance of which is compulsory for compliance. Evaluation criteria are straightforward: proposals must meet a mandatory technical requirement involving submission of an annual cleaning schedule aligned with the Statement of Work, evaluated on a pass/fail basis, followed by a price evaluation where the contract will be awarded to the lowest priced compliant offer. Pricing structures include monthly housekeeping services during normal and outside working hours for the base year and each option year, but no pricing data is prefilled. Performance oversight includes monthly inspections, detailed recordkeeping, and acceptance is contingent on compliance with the contract’s quality standards. The contract mandates strict adherence to security markings and document classifications appropriate to Canada's standards and requires invoicing through designated electronic means with payment processed within 30 days. This procurement emphasizes controlled access, security compliance, and operational consistency to ensure the facility meets government biosecurity and cleanliness standards throughout the contract term.