Janitorial Services - Springfield

The State of Missouri, through the Office of Administration, Division of Facilities Management, Design and Construction Operations, is seeking competitive bids for janitorial services at three locations in Springfield: 2040 West Woodland Street, 701 North Miller Road, and 1735 West Catalpa Street. The solicitation, issued under number OA FMDC OPERATION 0000000060SL, requires vendors to provide evening janitorial services at the first two locations and day services at the third, covering all necessary labor, equipment, supplies, and materials. Services must be performed five days a week with additional weekly, monthly, and semi-annual tasks, all documented through a cleaning checklist and daily sign-in/sign-out logs. Pricing is structured per square foot for core cleaning services and per linear foot for window cleaning, with optional supplemental services listed with a default $0 price if not quoted. The contract has an initial one-year term with three optional one-year renewal periods and is awarded on a lowest responsive, responsible, and reliable vendor basis, with preference given to Missouri-based businesses and products of equal or better quality at the same or lower price. All bids must be submitted electronically through MissouriBUYS by the deadline of July 14, 2026, and must include mandatory exhibits such as a bid signature page, pricing schedule, past performance references, tax compliance documentation, and proof of business registration with the Missouri Secretary of State. Vendors must comply with Missouri state laws, including full tax reporting, open records provisions, and non-discrimination employment standards, while also meeting federal requirements like OSHA’s Hazard Communication Standard and ADA accessibility mandates. Safety data sheets must be maintained in each janitorial closet, blood spill kits must be clearly marked on every floor, and contractors must provide liability insurance naming the state as an additional insured. Payment is processed via electronic funds transfer after monthly invoicing, subject to strict formatting and itemization rules tied to the purchase order. Compliance with security protocols, including employee background checks and immediate reporting of arrests or convictions, is required, especially for work in sensitive state areas. Bids are evaluated through pass/fail gates for responsiveness and responsibility, with bonus points available for commitments to blind or sheltered workshops ranging from five to fifteen points. The contract includes provisions for termination for convenience, lack of appropriations, and orderly transition upon expiration, with all deliverables and documentation becoming state property.