Laser Printing and Mailing Services

The City of Turlock has issued Request for Proposals 2027-RFP-003 for Laser Printing and Mailing Services to support the Finance-Utility Billing division. The selected vendor will be responsible for the laser printing, folding, inserting, metering, sorting, and mailing of various city documents, including utility bills, business license renewal notices, and related delinquent notices. The scope of work requires the use of specific envelope types, such as standard window and regular envelopes in gray and green, with a requirement that recycled-content materials contain at least 30 percent postconsumer recycled fiber. All utility bills must feature barcodes compatible with the city's existing readers, and the vendor must optimize sorting to ensure the lowest possible postage rates. The resulting contract will be a five-year agreement, with performance beginning upon the issuance of a Notice to Proceed. The city utilizes a points-based evaluation system that includes a 5 percent preference for qualified local vendors who have operated within Turlock for at least one year. Key contractual requirements include comprehensive insurance coverage for workers' compensation, employer's liability, commercial automobile liability, and cyber liability of at least 2 million dollars per occurrence. Certain terms, including indemnification, insurance requirements, and governing law, are explicitly non-negotiable. Proposals were due by September 17, 2026, with a focus on the vendor's methodology, staffing, and experience with similar municipal projects.