Laundry and Linen Processing Services

The Great Plains Area Indian Health Service intends to award a sole-source, firm-fixed-price purchase order to Carda Brothers, LLC for laundry and linen processing services at the Rosebud IHS Hospital in South Dakota, under FAR 6.103-1(b), due to the unique circumstances that only this contractor can ensure uninterrupted critical healthcare operations. This requirement, classified under NAICS code 812320, involves three weekly pickups of soiled linen from Emergency, Inpatient, and Outpatient departments, off-site thermal or chemical processing compliant with CDC and The Joint Commission infection control standards, and timely delivery of clean, packaged linen back to the facility. Carda Brothers, LLC is being selected as the successor to Hyapi Cleaning Services, which is ceasing operations, ensuring continuity of service essential to patient care and operational readiness during the one-year base period from July 1, 2026, through June 30, 2027. The contract includes no option years, and all work must be performed at the contractor’s designated facility, which may not be changed without prior government approval. Performance is governed by strict, quantifiable metrics, including 100% adherence to pickup schedules, zero cross-contamination between soiled and clean linen, full compliance with required disinfection temperatures (160°F for 25 minutes or equivalent chemical methods), 100% delivery completeness, and a linen loss or damage rate not exceeding 2% monthly. Contractors must submit monthly processing reports, corrective action plans within five business days of any non-conformance, and a transition-out plan 60 days before contract end. All clean linen must be sealed in plastic bags or wrapped bundles, transported in covered carts, and delivered to the hospital’s receiving area where the Contracting Officer’s Representative conducts inspection and acceptance. Responses to this notice must demonstrate clear and convincing evidence that competition would be advantageous, not cost-prohibitive, and not hinder mission objectives, and must be submitted as a single Adobe PDF via email to [email hidden] by June 29, 2026. No commercial pricing data is provided, and the government reserves the right to determine the award without a competitive process, with all response costs borne solely by respondents. The contractor must ensure personnel are trained in OSHA Bloodborne Pathogens standards, follow hospital security protocols upon entry, and maintain compliance with AAMI ST65 and other applicable standards without government-furnished equipment or funding details disclosed