Lease & Installation of Heating, Ventilation and Air conditioning (HVAC) Equipment to Support Military Working Dog (MWD) Kennels

The government is seeking market information through a sources sought notice to identify qualified small business offerors capable of leasing, installing, operating, and maintaining temporary Heating, Ventilation, and Air Conditioning (HVAC) systems for six Military Working Dog kennels at Joint Base San Antonio-Lackland, Texas. The requirement calls for twelve commercial-grade HVAC units, each rated at 10+ tons, paired with six diesel generators producing no more than 70 decibels, to sustain kennel temperatures between 45°F and 85°F continuously. Contractors must also provide all necessary ancillary components including ductwork, wiring, temporary fencing, roof gable enclosures, condensate drywells, fuel storage in double-walled tanks with secondary containment, spill kits, fire extinguishers, and grounding rods. Performance involves 24/7 emergency response within two hours, mandatory monthly, quarterly, and annual preventative maintenance at 100% compliance, and full site restoration upon contract closeout. This is a total small business set-aside under FAR 19.5, with NAICS code 532490 and a firm fixed price contract structure anticipated. All respondents must be U.S. citizens and submit responses by April 30, 2026, at 12:00 PM CST via email to the designated point of contacts, including a completed questionnaire and a detailed Work Plan Narrative. Contractors must adhere to stringent security and operational protocols, including base access sponsorship through a DOD ID card holder, submission of complete personnel information for vetting, and return of all identification passes upon contract termination. Work is restricted to weekdays between 8:00 a.m. and 4:00 p.m., with photography near kennels requiring explicit written authorization and no burning permitted on-site. Fuel handling necessitates compliance with environmental protection standards, including drip pans, 5-foot clearance from all structures, and avoidance of storm drains. Contractors are required to report any incidents, accidents, or threats to DOD personnel or property immediately and submit written reports within five days. The Contracting Officer Representative will conduct onsite inspections and accept performance based on measurable thresholds including equipment serviceability above 95%, uninterrupted temperature control, and adherence to OSHA and manufacturer specifications. No pricing information is available, as this is a market research tool, and the eventual solicitation will be issued under solicitation number FA3016MWDHVAC. The final contract will be awarded to a