Lease, installation, and maintenance of a temporary 12-ton AC unit and 30kw diesel generator

(i) Description
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number N00244-26-Q-0050 is issued as a Request for Quotation (RFQ) for the lease, installation, and maintenance of a temporary 12-ton AC unit and 30kw diesel generator.

This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

This requirement is not subject to the Defense Priorities and Allocations System (DPAS). 

(ii) Line-Item Numbers and Items

CLIN 0001

DESCRIPTION: Lease, installation, and operation of a temporary 12-ton AC unit with 30kw generator, associated equipment, and services for the period of July 1, 2026 – October 31, 2026.

QTY: 4

UNIT: Months

(iii) Description of Requirements
The Contractor will provide all equipment, transportation, and services required to lease, deliver, install, and maintain a 12-ton AC unit and 30kw diesel generator. The requirement includes all associated equipment such as hoses, a containment berm, power connections, safety equipment (wheel chocks, cord covers), and a 500-gallon supplemental fuel tank. The contractor will also provide preventative maintenance every 300 hours of operation and all required refueling services in accordance with the attached Statement of Work (SOW). No brand name restriction applies.

(iv) Delivery and Acceptance

• Period of Performance / Delivery Date: July 1, 2026 – October 31, 2026
• Delivery Location: COMNAVSURFPAC, 2841 Rendova Rd., San Diego, CA 92155
• F.O.B. Point: Destination

(v) Solicitation Provisions
The following solicitation provisions apply to this acquisition:

• FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services. 

ADDENDUM to FAR 52.212-1 Instructions to Quoters

Addendum to FAR 52.212-1(b), Submission of quotes. This paragraph is tailored as follows:

Provision at 52.212-1, Instructions to Quoters—Commercial, applies to this acquisition. Note below that an addenda to the provision 52.212-1(b) has been incorporated to solicitation N00244-26-Q-0050.

Introduction and Purpose: This section specifies the format that Quoter will use in this RFQ. The intent is not to restrict the quoters in the manner in which they will perform their work but rather to ensure a certain degree of uniformity in the format of the responses for evaluation purposes. 

The Government anticipates award of single Firm Fixed Price (FFP) contract resulting from this solicitation. All responses to solicitation N00244-26-Q-0050 identify the Quoter’s agreement with all terms, conditions, and provisions included in this solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation will be excluded from consideration. 

Quotes will be submitted to Michelle Muniz at michelle.a.muniz.civ@us.navy.mil no later than 10:00 AM (PST) San Diego, California Time on 29 September 2026. Quoters will submit their quotes via email only. 

Each attachment will contain the following items in addition to the other information required by this solicitation:

Quote: The quote will indicate the following:
 

• Title of the Quote
• RFQ Number
• Name and address of Quoter, Cage Code, DUNS and applicable Tax I.D. Number (TIN) 
• Quote validity period for 30 days from solicitation closing

• FACTOR I - The technical approach.
• FACTOR II - No more than 3 relevant and recent past performance references

(Relevancy refers to “how similar this work is to what the RFQ asks for” and Recency refers to work performed within the past two years).

•  FACTOR III- Price

Quoters are advised to submit Quotes that are complete and clear in all respects without a need for additional explanation or information. Quoters are cautioned against general, vague, or insubstantial statements that prevent or render difficult the concise evaluation of the quote. The quote must be sufficient and complete to demonstrate how the Quoter proposes to comply with the contract requirements. Brochure Manship is not desired; clarity and completeness are essential. Quoters are cautioned against restating PWS requirements in their quote, particularly with regard to technical requirements and must state how all RFQ and PWS requirements will be met. Statement such as “the Quoter understands” and “the Quoter will/can comply,” along with responses that paraphrase the RFQ, are inadequate. The use of phrases such as “standard practices” (with a specific Government reference or industry reference) does not indicate that a Quoter understands the requirements and will result in a unacceptable evaluation. Quoters are hereby notified that the Government may contact references submitted by Quoters in the Past Performance and may use information in Government files or from other sources to verify information provided in the Quoter's quote.

• FAR 52.212-2, Evaluation – Commercial Products and Commercial Services. Offers will be evaluated based on: (1) Technical Approach to meet the requirement, (2) Past Performance, and (3) Price.

ADDENDUM to FAR 52.212-2 EVALUATION--COMMERCIAL ITEMS (NOV 2021)

If three (3) or fewer quotes are received, the Government will evaluate all quotes for technical acceptability. If more than three (3) quotes are received, the Government will then evaluate the three (3) lowest priced quotes for Technical Acceptability. However, the Government reserves the right to evaluate additional quotes for technical acceptability. When the agency determines that none of the initial three (3) lowest priced quotes are qualified as acceptable, the Government may evaluate additional quotes for technical acceptability. If additional quotes are evaluated, they will be evaluated in the order of increasing total evaluated price. The agency will reject and not consider for award any quote found technically unacceptable and ineligible for award under the terms of this RFQ.

Best Value will be based on a Lowest Price Technically Acceptable (LPTA) approach. For this solicitation, best value means a single purchase order will be made to the responsible contractor whose quote is technically acceptable and quotes the lowest total evaluated price.  The following three (3) factors will be used to evaluate quote(s):

TECHNICAL APPROACH will be assessed by evaluating the vendor’s Technical Approach Submission. 

Technical Approach

The Quoter’s Technical Approach, which represents the minimum technically acceptable criteria, is listed below: 

1. A quote that addresses ALL of the elements of the SOW.

NOTE: If the contractor fails to address in their quote submission any of the above, they will be deemed unacceptable and will not be further considered for award

The term “technical,” as used herein, refers to non-cost factors other than past performance. The purpose of the Technical Approach factor is to assess whether the Quoter’s quote will satisfy the Government’s requirements. The Technical Evaluation Team will evaluate the Quoter’s submission against these requirements to determine whether the quote is acceptable or unacceptable, using the ratings and descriptions outlined in Table M-1.

TABLE M-1 

TECHNICAL RATING

Overall Rating 

Description

Acceptable

Quote clearly meets the minimum requirements of the RFQ.

Unacceptable

Quote does not clearly meet the minimum requirements of the RFQ.

PAST PERFORMANCE

Quoter’ s past performance information will be used to make a determination of whether the quoter has a satisfactory record of past performance. Quoters should, therefore, provide performance history and references to demonstrate satisfactory performance of similar contracts performed within the past two years. Relevant work refers to “how similar this work is to what the RFQ asks for” and Recency refers to work performed within the past two years.

Past Performance information will be completed as follows: 

3 relevant and recent past performance references (Relevancy refers to “how similar this work is to what the RFQ asks for” and Recency refers to work performed within the past three years).

Information on problems encountered on each identified contract and the Quoter’s corrective action

In the case of a quoter without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the quoter may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a) (2) (iv)).  Therefore, the quoter will be determined to have unknown past performance.  In the context of acceptability/unacceptability, “unknown” will be considered “acceptable.”

Past Performance Evaluation Ratings

Rating

Description

Acceptable

Based on the quoter’s performance record, the Government has a reasonable expectation that the quoter will successfully perform the required effort, or the quoter’s performance record is unknown.  (See note below).

Unacceptable

Based on the quoter’s performance record, the Government has no reasonable expectation that the quoter will be able to successfully perform the required effort.  

PRICE

Quoter will provide sufficiently detailed information to ensure a fair and reasonable determination of the proposed quote. Price will be evaluated in accordance with FAR 15.404-1(b).

The Quoter will provide a single summary quote that supports the total amount of the deliverables listed in the Salient Characteristics. Pricing will be firm-fixed pricing. 

(End of provision)

(vi) Contract Clauses
The following contract clauses apply to this acquisition:

• FAR 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services. 

(vii) Receipt of Offers and Point of Contact

• Response Time/Date: Quotes are due no later than 10:00 AM PST on 29 September 2026. This response time provides offerors a reasonable opportunity to respond based on the complexity of the requirement.
• Submission Method: Quotes will be submitted via email ONLY to the Point of Contact.
• Point of Contact:
  Michelle Muniz, Contract Specialist / Contracting Officer
  Email: michelle.a.muniz.civ@us.navy.mil

(viii) Additional Information

• NAICS Code: 532490 – Other Commercial and Industrial Machinery and Equipment Rental and Leasing (Size Standard: $40.0 Million).
• Product Service Code (PSC): W041 – Lease or Rental of Equipment—Refrigeration, Air Conditioning, and Air Circulating Equipment.
• Inspection and Acceptance: All work will be inspected and accepted by the Facility Operations Manager.
• Technical Point of Contact: Provided at time of Award.
• Additional Contract requirements:

• Failure to meet all of the requirements of the SOW will result in rejection of quotation.

• The vendor must be able to meet all of these requirements and must submit a quote that identifies and shows they can meet all of these requirements. Otherwise, the quote will be rejected and the vendor will not be considered for award.

• Failure to meet the Evaluation Criteria will result in rejection of quotation.  

• NO partial bids allowed.

• The method of payment for this procurement will be Wide Area WorkFlow.

See attachment for full Solicitation Provisions and Clauses.