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LEASE OF COMMERCIAL VEHICLE SERVICES - OKINAWA, JAPAN

Active
HE125426NTVOKINAWAFederal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The Department of War Education Activity is conducting market research to identify qualified vendors capable of providing Lease of Commercial Vehicle Services in Okinawa, Japan, with a requirement for twelve vehicles annually, including ten 8-passenger vans, one cargo van, and one 1.5-ton truck. All vehicles must be no older than three years from the start of each performance period, carry a manufacturer warranty, and be insured to minimum liability standards of $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 for property damage. The contract includes a base period from August 2027 to July 2028, with four optional one-year extensions through July 2032 and a possible six-month extension through January 2033. Vendors must provide routine maintenance, emergency repairs, and full logistical support for delivery, replacement, and servicing of the vehicles at the performance location. Responses must include a capability statement, a list of similar past contracts if applicable, and a non-binding Rough Order of Magnitude estimate for budgeting purposes, but no costs will be reimbursed for RFI submissions. Interested parties must submit responses electronically by 12:00 PM Japan Standard Time on August 3, 2026, with the exact subject line “LEASE OF COMMERCIAL VEHICLE SERVICES - OKINAWA,” and only to the designated email address. Participation in this RFI does not obligate the government to future procurement, and no contract will result from this request alone. Any future solicitation will be posted on SAM.gov, and vendors must maintain an active SAM registration to be eligible for award, as compliance with federal representation and certification requirements is mandatory. The North American Industrial Classification System code is 532112 with a size standard of $47 million, and the Product Service Code is W023. All submissions must include the company name, mailing address, point of contact, telephone number, Unique Entity ID, CAGE/NCAGE code, and website URL.

General Info

Lease twelve commercial vehicles in Okinawa, Japan, annually, aged under three years, with maintenance, insurance, and support required.

Agency

Department Of Defense → DOD Education ActivityView Agency

NAICS

532112 - Passenger Car LeasingView NAICS

Place of Performance

JP-47, JPN

Set-Aside

NONE

Documents

(0)

No documents available

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Organization & Contact Information

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AgencyDepartment Of Defense → DOD Education Activity
Contacts1 person available
OfficeALEXANDRIA, VA, 22350-1400, USA
Organization / Agency
Department Of Defense → DOD Education Activity
View Agency Profile
Office AddressALEXANDRIA, VA, 22350-1400, USA
Contacts
Mileska M. Rodriguez
contact@example.gov

Full Description

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LEASE OF COMMERCIAL VEHICLES - DOWEA-PACIFIC SOUTH DISTRICT


REQUEST FOR INFORMATION (RFI)-SOURCES SOUGHT


A. Pursuant to Federal Acquisition Regulation (FAR) Part 10, the Department of War Education Activity (DoWEA) Procurement Office is currently conducting market research to identify available sources that are fully capable of supporting Lease of Commercial Vehicle Services (LCVS) in Okinawa, Japan.


B. This Request for Information (RFI) is issued solely for conducting market research and does not constitute a Request for Proposals (RFP), Invitation for Bids (IFB), Request for Quotations (RFQ), and does not obligate the Government to any current or future commitments. The Government will not pay/reimburse any costs or charges resulting from contractors’ responses to this RFI.


C. The North American Industrial Classification System (NAICS) code is 532112, Passenger Car Leasing, Size Standard, $47M. The Product Service Code (PSC) is W023, Lease or Rental of Equipment- Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles.


D. The periods of performance (POP) of LCVS include one 12-month base period plus four (4) 12-month options to extend the performance up to five (5) years as follows:


  • Base Period: 01 August 2027 TO 31 July 2028
  • Option Period One: 01 August 2028 TO 31 July 2029
  • Option Period Two: 01 August 2029 TO 31 July 2030
  • Option Period Three: 01 August 2030 TO 31 July 2031
  • Option Period Four: 01 August 2031 TO 31 July 2032
  • Six Month Option Period FAR 52.217-8: 01 August 2032 -31 January 2033

E. The LCVS requirements include lease of twelve (12) commercial vehicles a year, routine maintenance to all leased vehicles during the POP, and emergency repairs and services to the leased vehicles. Prospective contractor shall provide all needed labor, equipment, and transportation needed to transport, deliver, replace, and maintain the leased vehicles to meet the LCVS requirements. All leased vehicles are required to meet the below conditions at minimum:


  • Year-make is within three (3) years of the current period of performance. For instance, the oldest year-make for the Base Period 2027 is 2024; the oldest year-make for the POP-Option Period One 2028 is 2025)
  • Manufacture Warranty for each leased vehicle.
  • Liabilities insurance for each leased vehicle to cover at least $200,000 per person and $500,000 per occurrence for death or bodily injury; and $20,000 per occurrence for property damage or loss.
  • Vehicle Types:
    • Ten (10) 8-Passenger Vans
    • One (1) Cargo Van
    • One (1) 1.5-Ton Truck

F. If your firm is interested, capable, and qualified to provide the above required services, please submit your response with a statement affirming your capability and interest in this LCVS requirement. The capability statements shall consist of no more than three (3) pages including a cover page with the company’s name, business mailing address, point of contact, telephone number, Unique Entity ID (UEI), Commercial And Government Entity/NATO Code (CAGE/NCAGE) and Company’s website address/Uniform Resource Location (URL).


If your firm has performed the same or similar scope or magnitude of the required services, please provide a short list of the awarded contracts to include a contract number, place of performance, and the total contract price.


In addition, interested vendors are requested to provide a non-binding Rough Order of Magnitude (ROM) estimate for budgeting and market research purposes. The ROM should include estimated annual pricing for the Base Period and each Option Period, if available, and identify any significant assumptions, exclusions, or factors that may affect pricing. The ROM is not an offer, proposal, or quotation, and will not be used for evaluation or award purposes.


G. Responses to this RFI must be sent electronically to Mileska.Rodriguez@dodea.edu no later than 12:00 PM Japan Standard Time (JST) on 03 August 2026. Vendor’s e-mail message shall state “LEASE OF COMMERCIAL VEHICLE SERVICES -OKINAWA” in the subject line. Telephone calls regarding this RFI will not be accepted.


Note: If a solicitation is released, it will be posted on SAM.gov.


H. Please note that vendors are required to be registered in the System for Award Management (SAM) database at the time an offer/quotation/proposal is due to comply with the annual representations and certifications requirements. Therefore, only businesses with an active SAM registration will be eligible to receive any resultant contract(s) with the Department of War Education Activity.

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