Linen, Laundry, and Rug Services

This is a combined synopsis/solicitation notice for commercial items prepared in accordance with the format in FAR Part 12.  This announcement constitutes the only solicitation.  Quotations are being requested and a separate written solicitation will not be issued.  

Solicitation number #124PSA27Q0016 is issued as a Request for Quotation (RFQ) for Linen and Rug Services at the Biosciences Research Laboratory (BRL), BRL Barn, and the Northern Crops Science Laboratory (NCSL) in Fargo, ND.

This acquisition is set-aside for small business concerns. The applicable North American Industry Classification Standard Code is 812320 – Drycleaning and Laundry Services (except Coin‑Operated). The small business size standard is $8.0M  This acquisition is a Total Small Business Set-Aside.  All responsible sources may submit a quotation which will be considered by the agency.
  
Statement of Requirement
The BRL and NCSL are USDA Agriculture Research Service (ARS) laboratory facilities located on opposite ends of the North Dakota State University campus. These facilities have multiple entrances which require rugs capable of diminishing dirt, snow, rainwater from making hallways and entrances a safety hazard, in addition to rugs in breakrooms near countertops and sinks. Scientific staff wear lab coats for work in all labs. The government requires rug, uniform & apparel, and facilities services to these locations. The vendor must be able to provide all supplies listed, except for Lab Coats (USDA-owned), and perform all services (pickup, laundering, pressing, hanging, folding, and delivery), including Lab Coats. Service requirements are weekly, bi-weekly, and as needed. See Attachment #1 - SOW w Drawings - Linen & Rug Services.  

Schedule of Items 

CLIN    Description                                                                                         Quantity    Unit of Issue    Unit Cost (USD)    Total (USD)
0001    BASE - LINEN, LAUNDRY AND RUG SERVICES                               12              MO        
1001    OPTIONAL YEAR #1 - LINEN, LAUNDRY AND RUG SERVICES    12              MO        
2001    OPTIONAL YEAR #2 - LINEN, LAUNDRY AND RUG SERVICES    12              MO        
3001    OPTIONAL YEAR #3 - LINEN, LAUNDRY AND RUG SERVICES    12              MO        
4001    OPTIONAL YEAR #4 - LINEN, LAUNDRY AND RUG SERVICES    12              MO        
                                                                                                  TOTAL (Base + Options)    $

Federal Acquisition Regulation (FAR) and United States Department of Agriculture Acquisition Regulation (AGAR) Clauses and Provisions

The clauses and provisions contained herein are applicable to any order awarded as a result of this solicitation.  The terms and conditions set forth herein supersede all other terms and conditions.  Acceptance of the order in accordance with (IAW) FAR 12.201-1(b)(2) constitutes acceptance of all terms and conditions contained herein.

As part of the Revolutionary FAR Overhaul (RFO), system updates may lag policy updates.  The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation.  Contracting officers will rely on representations from offers based on provisions in the solicitation.  Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

52.252-2     Clauses Incorporated by Reference (Feb 1998)
This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.  Upon request, the Contracting Officer will make their full text available.  Also the full text of the clause may be accessed electronically at Internet address https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

52.212-4     Terms and Conditions—Commercial Products and Commercial Services (Nov 2025)
        ☐  Alternate I  (Nov 2025) of 52.212-4
52.203-17     Contractor Employee Whistleblower Rights (Nov 2023)
52.203-19     Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017)
52.222-50    Combating Trafficking in Persons (Nov 2025)
☐  Alternate I  (Nov 2025) of 52.222-50 
52.226-8    Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024)
52.232-39    Unenforceability of Unauthorized Obligations (Jun 2013)
52.232-40    Providing Accelerated Payments to Small Business Subcontractors (Mar 2023)
52.233-3    Protest After Award (Sep 2025)
52.233-4    Applicable Law for Breach of Contract Claim (Sep 2025)
52.240-91    Security Prohibitions and Exclusions (Nov 2025)
☐  Alternate I (Nov 2025) of 52.240-91
52.244-6    Subcontracts for Commercial Products and Commercial Services (Nov 2025)

The following clauses are applicable if checked: 
☐  52.203-6    Restrictions on Subcontractor Sales to the Government (Jun 2020) with Alternate I (Nov 2021) of 52.203-6
☐  52.203-13    Contractor Code of Business Ethics and Conduct (Nov 2021)
☐  52.204-9    Personal Identity Verification of Contractor Personnel Jan 2011
☒  52.204-13    System for Award Management—Maintenance (Nov 2025)
☐  52.204-91    Contractor identification (Nov 2025)
☒  52.209-6    Protecting the Government’s Interest When Subcontracting with     
        Contractors Debarred, Suspended, or Proposed for Debarment (Sep 2025)
☐  52.209-9    Updates of Publicly Available Information Regarding Responsibility    
           Matters (Sep 2025)
☒  52.209-10    Prohibition on Contracting with Inverted Domestic Corporations (Sep 2025)
☐  52.219-4    Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Nov 2025)
☒  52.219-6    Notice of Total Small Business Aside (Nov 2025)
☐ Alternate I (Mar 2020).
☐  52.219-8    Utilization of Small Business Concerns (Nov 2025)
☐  52.219-9    Small Business Subcontracting Plan (Nov 2025)
☐ Alternate III (Nov 2025) of 52.219-9.
☐ Alternate IV  (Nov 2025) of 52.219-9
☐  52.219-14    Limitations on Subcontracting (Nov 2025)
☐  52.219-16    Liquidated Damages—Subcontracting Plan (Nov 2025)
☐  52.219-33    Nonmanufacturer Rule (Nov 2025)
☒  52.222-3    Convict Labor (June 2003) 
☒  52.222-19    Child Labor—Cooperation with Authorities and Remedies (Nov 2025)
☐  52.222-35    Equal Opportunity for Veterans (Nov 2025)
☐ Alternate I (Jul 2014) of 52.222-35
☒  52.222-36    Equal Opportunity for Workers with Disabilities (Nov 2025)
☐ Alternate I (Jul 2014) of 52.222-36
☐  52.222-37    Employment Reports on Veterans (Nov 2025)
☐  52.222-40    Notification of Employee Rights Under the National Labor Relations Act (Dec 2010
☒  52.222-41    Service Contract Labor Standards (Aug 2018)
☒  52.222-42    Statement of Equivalent Rates for Federal Hires (May 2014)
☒  52.222-43    Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts) (Aug 2018) 
☐ 52.222-44    Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (May 2014) 
☐  52.222-51    Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014)
☐  52.222-53    Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (Nov 2025)
☐  52.222-54    Employment Eligibility Verification (Nov 2025)
☒  52.222-62    Paid Sick Leave Under Executive Order 13706 (Jan 2022)
☒ 52.222-90    Addressing DEI Discrimination by Federal Contractors (Apr 2026)
☐ 52.223-2    Reporting of Biobased Products Under Service and Construction Contracts (Nov 2025)
☐  52.223-9    Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008) 
☐ Alternate I (May 2008) of 52.223-9 
☐  52.223-11    Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Nov 2025)
☐  52.223-12    Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Nov 2025)
☐  52.223-23    Sustainable Products and Services (Nov 2025)
☐  52.224-3    Privacy Training (Jan 2017)
☐ Alternate I (Jan 2017) of 52.224-3
☐  52.225-1    Buy American-Supplies (Nov 2025)
☐ Alternate I (Oct 2022) of 52.225-1
☐  52.225-3    Buy American--Free Trade Agreements--Israeli Trade Act (Nov 2025)
☐ Alternate II (Nov 2025) of 52.225-3.
☐ Alternate III (Nov 2025) of 52.225-3.
☐ Alternate IV (Oct 2022) of 52.225-3
☐  52.225-5    Trade Agreements (Nov 2023)
☐  52.225-19  Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission outside the United States (May 2020)
☐  52.225-26    Contractors Performing Private Security Functions Outside the United States (Oct 2016)
☐  52.226-4    Notice of Disaster or Emergency Area Set-Aside (Nov 2007)
☐  52.226-5    Restrictions on Subcontracting Outside Disaster or Emergency Area (Aug 2025)
☐  52.229-12    Tax on Certain Foreign Procurements
☐  52.232-29    Terms for Financing of Purchases of Commercial Products and Commercial Services
        (Nov 2021)
☐  52.232-30    Installment Payments for Commercial Products and Commercial Services
        (Nov 2021)
☒  52.232-33    Payment by Electronic Funds Transfer— System for Award Management (Oct 2018)
☐  52.232-34    Payment by Electronic Funds Transfer—Other Than System for Award Management (Jul 2013)
☐  52.232-36    Payment by Third Party (Nov 2025)
☒ 52.237-2    Protection of Government Buildings, Equipment, and Vegetation (Apr 1984)
☐ 52.237-3    Continuity of Services (Jan 1991)
☐  52.240-92    Security Requirements (Nov 2025)
☐  52.240-93    Basic Safeguarding of Covered Contractor Information Systems (No 2025)
☐  52.247-64    Preference for Privately Owned U.S.-Flag Commercial Vessels (Nov 2025)
☐ Alternate I (Apr 2023) of 52.247-64.
☐ Alternate II (Nov 2021) of 52.247-64

FAR Clauses (Full Text)

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 5 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 15 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.
(End of Clause)

AGAR Clauses

This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.  Upon request, the Contracting Officer will make their full text available.  Also, the full text of the clause may be accessed electronically at Internet address https://www.usda.gov/guidance-documents/acquisition-policy/ocp/usda-agar30-sept-26pdf.

AGAR 452.203-70   Unenforceable Supplier Terms (MAY 2026)
AGAR 452.204–70   Modification for Contract Closeout (Apr 2026)
AGAR 452.236-70   Electronic Submission of Payment Requests (Sep 2026)

Solicitation Information

Award Type

It is anticipated that a Firm-Fixed-Price Purchase Order consisting of one 12-month base period and four 12-month option periods shall be awarded as a result of this synopsis/solicitation.  The total duration of this contract shall not exceed 60 months. The Government intends to make one award from this solicitation, therefore, to be considered responsive, contractors must submit pricing for all items.

Evaluation and Basis for Award

The provision at FAR 52.212-2, Evaluation—Commercial Products and Commercial Services
is not applicable to this solicitation.  In lieu of this provision, quotes will be evaluated in accordance with FAR 12.203 based on the criteria listed below.  An award will be made to the quoter representing the best value to the Government.

Price – The quoter shall provide pricing as requested in the solicitation description section under the Schedule of Items header. Any quantity price discounts and discounts for prompt payment should be included in this section. Failure to propose pricing for each individual contract line items (CLINs) may result in a quotation being excluded from further consideration.  The offeror’s quotation will be evaluated in accordance with FAR 12.204, to determine if it is fair and reasonable.

Technical Acceptability – Technical Acceptability will be evaluated to receive an overall rating of "acceptable" or "unacceptable." It is the contractor's responsibility to ensure their quotation clearly demonstrates their capability to meet these requirements. 

Technical Acceptability is defined as:

1) Quote must meet or exceed all technical requirements as defined in the solicitation.
2) Vendor must be registered in SAM.gov and have an active UEI SAM registration at the time of quote submittal.
3) No active exclusions as found in the System for Award Management (SAM.gov.)
4) “Acceptable” or “neutral” past performance rating.

Past Performance – The Government may utilize any references provided by the Contractor, along with information available from past contracts/orders with the USDA and any information found using sources such as Federal Government sources or the Contractor Performance Assessment Reporting System (CPARS) to determine if the Contractor has acceptable or neutral Past Performance. Past Performance will be evaluated using the following rating system:  

Acceptable: The contractor shows a demonstrated ability to meet contract requirements in prior or current contracts, including quality of work, timeliness, cost control, business relations, and adherence to contract terms.  

Neutral: Offeror does not have a past performance record. 

Unacceptable: The contractor has a documented history of failing to meet contract requirements, including poor quality, missed deadlines, cost overruns, lack of responsiveness, or unethical behavior.  

Evaluation Method 

The Government will evaluate quotations based on the lowest price technically acceptable criteria.  Only the lowest priced offer will be evaluated for Technical Acceptability.  Should the lowest priced offer not receive an acceptable technical or past performance rating, the process will continue in order of lowest priced offer until the lowest price, technically acceptable offer with acceptable or neutral past performance is identified.  

Performance Information

Performance shall be at the following addresses:

Biosciences Research Laboratory (BRL)      
1616 Albrecht Blvd N                     
Fargo, ND 58102                     

Biosciences Research Laboratory Building 3 (Barn)
1616 Albrecht Blvd N
Fargo, ND 58102

Northern Crops Science Laboratory (NCSL)
1307 18th St N
Fargo, ND 58102

52.252-1    Solicitation Provisions Incorporated by Reference        Feb 1998
This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text.  Upon request, the Contracting Officer will make their full text available.  The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer.  In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer.  Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

52.212-1    Instructions to Offerors - Commercial Products and Commercial Services (Nov 2025) 

FAR 52.212-1 is amended as follows:

Period for acceptance of offers.  
The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

Questions
Questions shall be submitted via email to contact@example.gov and are due no later than November 15, 2026, at 12:00 PM CST.  This will ensure enough time to respond before the solicitation period ends.  Please include the solicitation name and number as the subject line of the email.

52.203-18    Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (Jan 2017)
52.209-2    Prohibition on Contracting with Inverted Domestic Corporations - Representation (Sep 2025)
52.209-11    Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Sep 2025)
52.240-90    Security Prohibitions and Exclusions Representations and Certifications (Nov 2025)

The following provisions are applicable if checked:

☐  52.203-11    Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (Sep 2024)
☒  52.204-7    System for Award Management—Registration (Nov 2025)
☐ Alternate I (Nov 2025) to 52.204-7
☐  52.204-90    Offeror Identification (Nov 2025)
☐  52.207-6    Solicitation of Offers from Small Business Concerns and Small Business Teaming Arrangements or Joint Ventures (Multiple-Award Contracts) (Aug 2024)
☐  52.209-12    Certification Regarding Tax Matters (Oct 2025)
☒  52.217-5    Evaluation of Options (Oct 2025)
☐  52.219-2    Equal Low Bids (Nov 2025)
☐  52.222-18    Certification Regarding Knowledge of Child Labor for Listed End Products (Feb 2021)
☐  52.222-48    Exemption from Application of the Service Contract Labor Standards for Maintenance, Calibration, or Repair of Certain Equipment–Certification (Nov 2025)
☐  52.222-52    Exemption from Application of the Service Contract Labor Standards for Certain Services-Certification (Nov 2025)
☐  52.222-56    Certification Regarding Trafficking in Persons Compliance Plan (Oct 2020)
☐  52.223-4    Recovered Material Certification (May 2008)
☐  52.225-2    Buy American Certificate (Oct 2022)
☐  52.225-4    Buy American-Free Trade Agreements-Israeli Trade Act Certificate (Nov 2025)
☐  52.225-6    Trade Agreements-Certificate (Feb 2021)
☐  52.226-3    Disaster or Emergency Area Representation (Nov 2007)
☐  52.229-11    Tax on Certain Foreign Procurements—Notice and Representation (Jul 2025)

NOTICE FOR FILING AGENCY PROTESTS
United States Department of Agriculture (USDA) Protest Procedures
The United States Department of Agriculture (USDA) is committed to fair, transparent, and efficient acquisitions.  Interested parties with concerns about this solicitation are encouraged to seek resolution through the following USDA procedures.

Tier 1: Contracting Officer Concern Resolution

Submission: Interested parties with concerns about either the solicitation or subsequent award should first submit their concern directly to the Contracting Officer, providing sufficient detail to allow the Contracting Officer to understand and assess the issue.

Process: The Contracting Officer will review the concern, seek clarification as needed, and engage with the interested party to attempt prompt resolution.

Review Timeline: The Contracting Officer will make every effort to provide a response or resolution within 10 business days of receiving the concern.

Effect on Award or Performance: Tier 1 engagement is not considered an official notification of filing an agency protest and does not pause solicitation deadlines, delay award decisions, or suspend contract performance.

Next Steps: If the matter cannot be resolved at Tier 1, the interested party may file a written agency protest under Tier 2.
USDA encourages all parties to seek resolution with the Contracting Officer before filing an agency protest.

Tier 2: Agency Protest
If concerns cannot be resolved at Tier 1, an interested party may file a written agency protest with either the Contracting Officer or the USDA Independent Review Authority.  The decision by the USDA Independent Review Authority is an alternative to a decision by the Contracting Officer.  The USDA Independent Review Authority will not consider an appeal of the Contracting Officer’s decision on an agency protest.
The protest must state whether the protester elects review by the Contracting Officer, by the UDSA Independent Review Authority.  If no election is stated, the Contracting Officer will decide the protest.  

Required Information: Protests shall include the information set forth in FAR 33.104-4 (a)(3).  Failure to submit the required information may result in a delay or dismissal of the protest.

Submission: Agency protests should be submitted electronically to contact@example.gov and the Contracting Officer.  

Timeliness: Protests must be filed within the timeframes specified in FAR 33.104.

Effect on Award or Performance: Contract awards or performance will be suspended during the protest period unless justified in writing for urgent and compelling reasons or determined to be in the best interest of the Government.

Review Timeline: USDA strives to resolve agency-level protests within 35 business days of receipt.  

Election of Forum: By filing a protest with USDA, the protesters agree not to file a protest on the same matter with the Government Accountability Office (GAO) or any other external forum while the agency protest is pending.  If such a protest is filed externally, the USDA agency protest will be dismissed.

Questions: Questions regarding this notice or protest procedures should be directed to the Contracting Officer identified in this solicitation.