Mailing Services

GENERAL TERMS & CONDITIONS  
GENERAL INFORMATION:
INTENTION: It is the intention of the Board of Trustees of the Edinburg Consolidated Independent School District to receive proposals from interested vendors to provide MAILING SERVICES.

CONTRACT SERVICE PERIOD:  This is a term contact beginning April 1, 2025 or soon thereafter and ending March 31, 2026.
RENEWAL CLAUSE:  This contract may be renewed for an additional two (2) year TERM CONTRACT PERIODS, renewed annually, if the vendor and the Edinburg CISD agree and no increases in cost are incurred except for the growth of the district.
SB9 COMPLIANCE:  All vendors who are awarded will be required to get fingerprinted according to the SB9 Compliance law that passed.  If your company has already been fingerprinted for another school district, please submit proof along with proposal and the Purchasing Department will get you the other required paperwork as soon as an award has been made.  If you have not been fingerprinted, upon award, please visit the Purchasing Department and you will be given the necessary documents in order for you to be in compliance.  Vendors who refuse to get fingerprinted will not be allowed to step onto school district property.
SELECTION OF VENDOR & FEES:  The Edinburg CISD expects to select a vendor on the basis of evaluation criteria listed below.  The District reserves the right to accept any alternate bids that meet the Districts needs. Vendor must submit in detail qualifications for these types of services.
EVALUATION CRITERIA:  This RFQ will be ranked and evaluated using the following criteria:
Purchase price Reputation of the vendor and of the vendor's goods or services Quality of the vendor's goods or services Extent to which the goods or services meet the district's needs Vendor's past relationship with the district Total long-term cost to the district
SERVICES REQUIRED:  The awarded vendor shall be required to perform, but are not necessarily limited to, the following services:
Vendor shall come to Edinburg CISD Administration Office and pick up any and all district wide mail. Vendor shall apply appropriate postage to each piece of mail. Vendor shall make sure mail is metered, barcoded and sent out, from their office, that same day. Vendor shall supply the district with a monthly report of the services provided.  This report shall include daily entries to show the date, number of pieces processed, the charge per piece, total postage required for processing and the total amount due for that day. Vendor shall pick up mail everyday by at least 4:30 p.m.
EEOC NON-DISCRIMINATION STATEMENT: It is the policy of Edinburg CISD not to discriminate on the basis of sex, age, handicap, religion, race, color, or national origin in its educational programs.
  PAYMENT INFORMATION: Payments will be made on the District's regular payment schedule.   DELIVERY INFORMATION: The successful bidders will be given a reasonable length of time for delivery, however, purchase orders over thirty (30) days old are considered unreasonable. The Edinburg CISD reserves the right to review the bidder's delivery performance and to re-award to the next lowest vendor, if delivery is unsatisfactory.   ADDENDUMS: Vendor's submitting through the online bidding system will be notified through email automatically of any and all addendums for this proposal. It will be the vendor's responsibility to check the Purchasing Website for any addendums or additional information if submitting proposals manually. ECISD website is www.ecisd.us. Click on Departments, then Purchasing. Once at the Purchasing site, click on Vendor CSP/RFP/RFQ Calendar in the blue box located on right side. The current month calendar will be the first calendar you see. To access the proposals available, click on any of the titles and you get another screen that will have the downloadable PDF. If you do not see it on the list, click the month button on top and you will see complete month with all solicitations the District is currently seeking out. Any questions, please contact the Purchasing office and we will assist you.   ECISD highly recommends responses be submitted electronically though this electronic bidding system as it helps expedite the bidding process and helps to alleviate errors. Manual responses will still be accepted as long as they are received by the close date and time listed on this bid event. NO EMAILED OR FAXED RESPONSES WILL BE ACCEPTED FOR MANUAL SUBMITTALS.
  BOARD MEMBERS:
David Torres - President, Carmen Gonzalez - Vice-President, Letty Flores - Secretary, Luis Alamia - Member, Xavier Salinas - Member, Leticia "Letty" Garcia - Member, Dominga "Minga" Vela - Member, Dr. Mario H. Salinas- Superintendent of Schools