MASSABILITY CATERING, CONFERENCE SPACE, AND ACOMMODATIONS

MassAbility, under the Executive Office of Health and Human Services of the Commonwealth of Massachusetts, is soliciting multiple contracts for catering services, conference space, and hotel accommodations through Solicitation BD-26-1071-AO-02021-121396, posted on September 26, 2025, with a response deadline of October 24, 2025. The procurement targets vendors capable of delivering comprehensive event support for groups ranging from 10 to over 100 attendees across Boston, Massachusetts, with performance occurring at locations designated by MassAbility and governed by FOB destination terms. The contract period spans up to ten years, from November 14, 2025, through November 13, 2035, with a rolling enrollment model allowing for continuous vendor onboarding and contract awards based on best value rather than lowest price. The total estimated value of the procurement is $250,000 over the full term, with cost reimbursement as the designated acquisition method. Vendors must submit proposals electronically via COMMBUYS in a single package not exceeding 15 pages for the main response, supplemented by mandatory attachments including a bid checklist, Certificate of Good Standing, qualification form, and standard contract form, all required to be in .zip format with proper naming conventions. Compliance with state and local regulations is mandatory, including valid food service licenses, ADA accessibility, health code adherence, and adherence to 801 CMR 21.00 and 808 CMR 1.00 standards. All food items must be clearly labeled for allergens and dietary restrictions, and personnel must be properly trained and insured with potential CORI checks for those handling sensitive data. Vendors claiming small business status under the Massachusetts Small Business Purchasing Program must be registered in COMMBUYS and meet specific size criteria, including Massachusetts residency, at least one year in business, under 50 FTEs, and under $15 million in average annual gross revenue. Evaluation is based on a five-point scale measuring performance against mandatory minimum criteria, with award decisions driven by best value and subject to ongoing performance reporting, monthly invoicing through the Commonwealth’s EIM/ESM system, and compliance with audit obligations under OMB Uniform Guidance if federal funds are used. Contract administration is managed by Gabriela Lawrence-Soto at mby-procurement@mass.gov, and failure to maintain licenses,