Meeting Venue & Logistics Coordination

The contract seeks a vendor to book and manage in-person meeting venues within East Oakland, with full responsibility for coordinating all setup activities and ensuring strict adherence to ADA compliance standards. Logistics on the day of each meeting, including accessibility accommodations, seating arrangements, signage, and equipment needs, must be handled seamlessly to support effective community engagement. The role requires proactive planning and on-site presence to resolve any issues that may arise during events, ensuring that all participants have equitable access and a smooth experience. This subcontract is tied to environmental justice initiatives under the California agency and falls under NAICS code 561920, which covers other support services for buildings and dwellings. Proposals must be submitted by August 7, 2026, with no set-aside designation specified. While specific location details and point of contact information are not provided, performance is explicitly tied to East Oakland, and success will depend on demonstrated experience with community-based logistics, accessibility requirements, and venue coordination in underserved urban areas. The procurement interface is accessible via a public portal linked to the document.