Milk and Dairy Products

Flagler County Schools is soliciting bids for the supply of milk and dairy products under solicitation number 26-04, with a response deadline of June 3, 2026. The contract covers eight line items of various milk types, including fat-free chocolate and white, low-fat, whole, and lactose-free variants, in both one-half pint and eight-ounce sizes, with annual estimated volumes ranging from 1,488 to over 920,000 units. All deliveries must be made to any school or facility within Flagler County, with products required to be delivered inside the building, set in place as directed, and protected from damage, deterioration, freezing, or contamination during transit and storage. Packaging must adhere to manufacturer-sealed standards with proper labeling and handling instructions. The contract is administered by the district’s Food Services office in Bunnell, Florida, with Peter Drolet, Purchasing Coordinator, serving as the primary point of contact. While the estimated contract value cannot be determined due to missing unit pricing data, the delivery terms specify F.O.B. Destination, prepaid, with all shipping costs included in the bid. Bidders must comply with general requirements including non-collusion, debarment compliance, wage law adherence, and certification that no district employee receives financial benefit from the award. The evaluation process will use a trade-off approach, prioritizing best value over lowest price alone, with cost weighted heavily at 40% of the total score. Management proposal, including work plan and staffing, accounts for 30%, while portfolio experience and subcontractor qualifications are valued at 20% and 10% respectively, with an additional 10% allocated to an interview. All submissions must be made electronically through the OpenGov procurement portal, and failure to meet mandatory requirements will result in disqualification. The award will be made to the offeror demonstrating the strongest balance of technical merit and cost efficiency. No formal FAR clauses apply, and the contract does not reference federal funding codes or invoicing systems like WAWF; instead, it follows standard public school district procurement procedures. Special conditions prohibit smoking and controlled substance use on site, require transferable warranties submitted at substantial completion, and mandate adherence to all applicable delivery, inspection, and acceptance criteria as defined by district procedures and local regulations.