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Supplier of Dairy and Chilled FDS Products

Active
Federal

Contract Overview

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This subcontract involves the supply of dairy, processed meats, and chilled food products to prime contractors supporting Defense Commissary Agency projects. The selected provider is responsible for manufacturing or sourcing these goods while ensuring strict compliance with food safety regulations and 10 U.S.C. 4862(g). A critical requirement of the contract is the maintenance of a rigorous cold-chain storage and transport system to guarantee that all refrigerated products arrive with a minimum shelf-life of 10 to 12 days. The performance of this contract is centered in Fort Lee, Virginia, under NAICS code 311511. Interested parties must submit their responses by November 11, 2026, to support the Department of Defense in maintaining the quality and safety of chilled food distributions.

General Info

Supply dairy and chilled foods for DCA projects in Fort Lee by November 2026.

NAICS

311511 - Fluid Milk Manufacturing

Place of Performance

Fort Lee, VA, 23801, USA

Set-Aside

NONE

Documents

This scope was carved out of ROAModificationFDS.

The full solicitation package (1 document), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

Resale Ordering Agreement (ROA) Modification for FDS items

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Timeline

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Organization & Contact Information

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AgencyDepartment Of Defense → Defense Commissary Agency
ContactsNo contacts available
OfficeN/A
Office AddressN/A
ContactsNo contact information available

Full Description

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Supplies milk, processed meats, and chilled food products for prime contractors on Defense Commissary Agency (DeCA) FDS projects. Manufactures or sources chilled goods, ensuring strict adherence to date-of-pack and shelf-life requirements. Requires cold-chain storage and transport to maintain minimum 10-12 day shelf-life at delivery. Must comply with regulatory food safety and 10 U.S.C. 4862(g). Delivers shipped chilled/refrigerated food products.

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Same NAICS industry code

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Same awarding agency

NAICS: 424490
New
Federal
Resale Ordering Agreement (ROA) Modification for FDS items
Solicitation # ROAModificationFDS
The Defense Commissary Agency (DeCA) is implementing a mass modification to the Resale Ordering Agreement (ROA) for Frequent Delivery System (FDS) items, effective November 11, 2026. This no-cost agreement updates the ordering and delivery framework by establishing the role of DeCA-authorized Distributors and a Cost of Goods (COG) pricing structure. Under this framework, suppliers are required to maintain established COG pricing and ensure product availability for authorized distributors, who then handle physical distribution to DeCA commissaries, ports, and other designated receipt locations. While DeCA typically remits payment to distributors, the agency retains the unilateral right to order and pay suppliers directly at the established COG. Suppliers must adhere to strict quality and compliance standards, including providing the latest date-of-pack products and meeting specific minimum shelf-life requirements at the time of final delivery: 10 days for milk, 12 days for processed meats and chilled products, 21 days for frozen items and ice cream, and 30 days for center-store grocery. Compliance obligations include brand-name certifications, regulatory adherence, and a strict prohibition on furnishing covered seafood items per 10 U.S.C. 4862(g). Additionally, suppliers must submit recurring monthly trade term reports and provide ad-hoc cost breakdowns within ten calendar days upon request. Price quotes must be submitted electronically via the EDI 879 Transaction Set or the DeCA Web Pricing portal by the 10th or 25th of the month to meet specific effective date windows.
Other Grocery and Related Products Merchant Wholesalers

POSTED

1 day ago

DEADLINE

in 26 days
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