Mobile Frozen Food Vending

REQUEST FOR PROPOSALSSPECIFICATIONS OF GOODS AND SCOPE OF SERVICESServices and responsibilities to be provided by the Proponent should include but are not limited to the following: (a) Mobile vending of ice cream and other frozen food products must be in a clean environment;(b) Mechanical freezer utilizing electricity or dry ice to maintain ice cream in frozen state is provided and in good repair;(c) Shelving must be easily cleanable and non-absorbent;(d) Adherence to the Food Premises Regulations as defined by the Fraser Valley Health Authority;(e) Must provide a garbage container and must pickup all garbage and debris located within 25 meters of the vehicle, which results from the Proponent’s operation;(f) Every vehicle used by the Proponent must be kept in good repair;(g) Operation in the City parks identified and only on the days and during the times indicated;(h) The amplified sound system in the Proponent’s vehicle must be shut off when the vehicle is within park boundaries;(i) No advertising will be permitted within the park or on the park perimeter (i.e. sandwich boards). All advertising material must be attached at all times to the vehicle or cart;(j) All vehicles and carts must remain on the parking areas and roadways open to the general public. Vehicles and carts are not to park on pathways or developed park space where traffic will cause damage or to be placed to otherwise interfere with the movement of park patrons;(k) No member of the general public will be permitted inside the Proponent’s vehicle and all frozen food products must be served to customers while they stand at the exterior of the vehicle;(l) The Proponent will not permit or allow any person other than a driver licensed under the Motor Vehicle Act, R.S.B.C. 1996, C. 318 and employed by the Proponent to operate any vehicle; and(m) All Proponent vehicles must have proof of inspection from the By-law Enforcement and Licensing Section of the City of Surrey.Only nationally known and accepted frozen food products are to be used in the mobile vending operation. The initial products to be sold must be approved by the City’s Parks Recreation & Culture Department. During the Term of the Agreement, products vended may be changed with mutual agreement of the Proponent and the City’s Parks Recreation & Culture Department.A motorized vehicle may carry all Proponent’s proposed products; however, a pedal bike or pushcart typically carries an inventory of eight (8) to ten (10) of the most popular products.ADDENDAIf the City determines that an amendment is required to this RFP, the City Representative will issue a written addendum by posting it on the BC Bid Website at www.bcbid.gov.bc.ca (the “BC Bid Website”) and the City Website at www.surrey.ca (the “City Website”) that will form part of this RFP. No amendment of any kind to the RFP is effective unless it is posted in a formal written addendum on the City Website. Upon submitting a Proposal, Proponents will be deemed to have received notice of all addenda that are posted on the City Website.All inquiries related to this RFP should be directed in writing to purchasing@surrey.ca