Marine Security Guard - Food Services Contract

The U.S. Embassy Tokyo is seeking a firm-fixed-price contract to provide comprehensive food services for Marine Security Guards housed at its residential compound in Tokyo, Japan. The solicitation, identified as RFQ 19JA8026Q0022 under NAICS code 722310, requires capable contractors to deliver cook services in strict accordance with a detailed Performance Work Statement that includes menu development, food storage, daily meal preparation, and adherence to ServSafe quality standards at 90% compliance. The contract begins September 1, 2026, with a base year through August 31, 2027, and includes four one-year optional renewal periods. Key personnel requirements mandate the designation of a Supervisor and an MSG Detachment Cook as essential roles, with the contractor required to provide three alternative cooks to ensure uninterrupted service. All operations must meet or exceed USDA and Codex Alimentarius food safety standards, maintain service quality comparable to premium hotel or university dining facilities, and limit customer complaints to no more than one per month. The contractor must also develop and submit operational documents including a transition plan, quality control plan, weekly schedules, monthly vulnerability assessments, and KPI reports. Compliance with federal acquisition regulations is mandatory, including SAM registration for all offerors, adherence to labor standards under 52.222-41 and 52.222-43, and provisions governing employee conduct, whistleblower protections, and prohibitions on trafficking in persons, certain telecommunications equipment, and ByteDance applications. Offers must be submitted electronically via email to ChumaMX@state.gov prior to the June 26, 2026 deadline, not exceeding 15MB per message, and must include four volumes: a completed SF-1449 form, detailed pricing in specified currency, all applicable representations and certifications, and evidence of technical capability. Price evaluation will follow a lowest-priced, technically acceptable (LPTA) model, with offers containing unreasonably low or high pricing subject to rejection. The government will conduct surprise quarterly site inspections and requires quarterly reporting, daily headcounts, and a 20-day rotating menu. Payment will be processed through the U.S. Embassy Tokyo Financial Management Center, with electronic invoices accepted at TokyoInvoices@state.gov and remittance directed to the contractor’s address on file unless otherwise specified. Contract administration is overseen by a designated Contracting Officer’s Representative, and all key personnel changes require written approval