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Musical Instrument Parts & Case Supply

Active

State & Local

Response Deadline11/16/2026, 04:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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This subcontract for Prince William County Public Schools in Manassas, Virginia, focuses on the supply of replacement parts and instrument cases for wind, percussion, and string instruments. The provider is responsible for delivering manufacturer-standard components and cases that adhere strictly to all manufacturer specifications to support prime contractors on school projects. The financial structure of the agreement is based on a firm-fixed percentage discount applied to the current manufacturer list price. The solicitation was posted on September 28, 2026, with a response deadline of November 16, 2026, falling under NAICS code 451140.

General Info

Subcontract for instrument parts and cases for Prince William County Public Schools.

Agency

Virginia → Prince William County Schools

NAICS

451140 - Musical Instrument and Supplies Stores

Place of Performance

Manassas, VA, USA

Set-Aside

NONE

Documents

This scope was carved out of R-AW-26016.

The full solicitation package (1 document), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

Musical Instrument Maintenance, Repairs, Parts, and Services

AI Contract Breakdown

Uniform Contract Format

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The breakdown needs solicitation documents. None were found from this contract's source.

Timeline

PostedSep 28

subcontract

Response DeadlineNov 16

Submission deadline

Response Deadline

11/16/2026, 04:00:00 PM UTCin about 2 months

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Organization & Contact Information

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AgencyVirginia → Prince William County Schools

ContactsNo contacts available

OfficeN/A

Organization / AgencyVirginia → Prince William County Schools

Office AddressN/A

ContactsNo contact information available

Full Description

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Supplies replacement parts and instrument cases for wind, percussion, and string instruments for prime contractors on Prince William County Public Schools projects. Provides manufacturer-standard parts and cases meeting all manufacturer specifications. Delivers repair parts and replacement cases based on a firm-fixed percentage discount off the manufacturer's current list price.

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Same awarding agency

String Instrument Repair ServicesThis subcontract for String Instrument Repair Services supports prime contractors on projects for Prince William County Public Schools in Manassas, Virginia. The scope of work involves comprehensive maintenance and repair of string instruments, including bridge replacement, saddle gluing, and nut replacement using specialized luthier tools. The service provider is responsible for cutting, shaping, fitting, and adjusting components, followed by necessary regulation, play testing, and the final delivery of repaired and tuned instruments. The opportunity is categorized under NAICS code 811310 and was posted on September 28, 2026. Interested parties must submit their responses by the deadline of November 16, 2026.

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Musical Instrument Maintenance, Repairs, Parts, and Services

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Prince William County Public Schools (PWCS) is seeking one or more qualified sources to establish a firm-fixed price requirement contract for musical instrument maintenance, repairs, parts, and services. The scope of work is divided into three instrument groups: Wind (Group A), Percussion (Group B), and Strings (Group C). Award(s) may be granted by group, by individual item, or by specific geographic zones including Central, East, and West. The contract requires the selected provider to offer free pickup from school sites within five business days of notification and free return within ten business days. If repairs exceed ten business days during the school year, the contractor must provide comparable loaner instruments at no cost. Bids must be submitted electronically via the Bonfire portal by November 16, 2026. The contract will be awarded to the lowest responsive and responsible bidder based on a calculation involving labor rates, a percentage discount on parts, and lump sum amounts for specific repairs. Key requirements include a one-year warranty on materials and workmanship, compliance with the Buy American Act, and a mandatory Certificate of Compliance regarding background checks for personnel contacting students. All shipments must be FOB Destination, and payments are processed net thirty days from the approval of invoices. Bidders must be authorized to transact business in the Commonwealth of Virginia and adhere to all applicable federal and state non-discrimination and labor laws.

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