This Combined Synopsis/Solicitation opportunity from Library Of Congress was posted on June 22, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
New Robot (Brand-Indelt)
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This solicitation, identified as 2026-LGR-0178, seeks the procurement of up to four Indelt Broadcart TE-3 robotic systems under FAR subpart 13.5 Simplified Acquisition Procedures, with the base order for one system and an optional purchase of three additional units. The Library of Congress, through its National Audiovisual Conservation Center in Culpeper, Virginia, requires these systems to expand its automated videotape migration and preservation capabilities, specifically to increase digitized output and support a wider range of videotape formats. The Indelt Broadcart TE-3 is designated as the sole acceptable product due to its unique compatibility with the Library’s existing robotic infrastructure, and a formal brand-name justification supports this sole-source requirement. Proposals must be submitted electronically by the deadline of June 30, 2026, to the Contracting Officer and Contracting Specialist, and must adhere to strict formatting guidelines including Microsoft Office or Adobe formats, single-spaced 12-point Times New Roman font, and page labeling requirements. Each proposal must be structured in four volumes: Technical Approach, Management Capabilities, Past Performance, and Price, with narrative limits applied to the first three sections. The contract requires the contractor to furnish, install, configure, and fully integrate the robotic systems into the Library’s existing workflows, along with providing one-year warranties covering hardware, software, and firmware. Support services must include help desk assistance, remote diagnostics, troubleshooting, and technical support. Performance will occur primarily at the Packard Campus in Culpeper, Virginia, with work hours coordinated around the Library’s standard operating schedule. Invoicing must be submitted electronically through the IPP system, and payment is tied to delivery or successful completion of contractual milestones. The evaluation is a best-value tradeoff competition assessing Technical Approach, Management Capabilities, Past Performance, and Price, with no predetermined weightings. Offerors must be registered in SAM, comply with FAR 52.212-3 representations including CUI handling and cybersecurity obligations, and adhere to strict insurance, security, and documentation standards. The contract includes options for extended warranty purchases and a one-year base performance period ending July 30, 2027, with optional delivery of additional units extendable to July 30, 2029, all subject to the Library’s discretion and funding.
General Info
Agency
NAICS
Place of Performance
Washington, DC, 20540, USASet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
Amendment: The purpose of this amendment is to answer questions submitted by potential offerors. See the pre-proposal question and answers J4 - Attachment.
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Notice: This is a competitive solicitation for commercial products and commercial services adhering to the requirements of FAR subpart 13.5, Simplified Acquisition Procedures. This solicitation is issued with a brand-name justification for the procurement of Indelt Broadcart TE-3 robotic systems to increase overall digitized output capacity and expand the range of supported videotape formats within the Video Lab’s robotic migration workflow.
The Library of Congress’ National Audiovisual Conservation Center (NAVCC) is located at the Packard Campus for Audio Visual Conservation in Culpeper, Virginia. The NAVCC provides a range of preservation services for the audiovisual collections. The Video lab at the NAVCC seeks to procure up to one (1) Indelt Broadcart TE-3 videotape migration robotic systems to add to the existing fleet of robotic units with the option to purchase three (3) additional Indelt robotic systems. The purpose of this procurement is to support automated videotape migration and preservation, increase overall digitized output capacity, and expand the range of supported videotape formats within the Video Lab’s robotic migration workflow. The contractor shall provide a fully integrated robotic videotape migration system, including all required hardware, software, and firmware.
The Indelt robotic system is the only acceptable brand, and the Broadcart T3 is the only acceptable product capable of meeting the Library’s requirements. A brand name justification is necessary due to the Library’s specific need for the Indelt Broadcart T3 robotics system based on its unique features and compatibility requirements. This robotics equipment is essential to the Library’s operations because it is highly specialized and must be integrated with existing robotic systems currently installed within the Video Lab. Use of alternative brands would create compatibility and integration issues with the Library’s existing infrastructure and workflows.
The following attachments are included in this notice:
- J1 - Attachment - Brand-Named Justification_Redacted (J&A) (4 Pages)
- J2 - Attachment - Pricing Schedule (1 Tab)
- J3 - Attachment - Past Performance Questionnaire (3 pages)
- J4 - Attachment - Pre-Proposal Questions and Answers QA (3 Pages)
All proposals shall be submitted electronically via email to the Contracting Officer, James Robinson, at Jarobinson@loc.gov, and the Contracting Specialist, Brenda Kinlay, at bkinlay@loc.gov, no later than the response date specified in this solicitation.
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