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Notice of Special Procurement - Ballot Tracking solution BallotTrax

Awarded
S-16500-00017938State & Local

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Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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The Oregon Secretary of State has issued a Notice of Special Procurement, solicitation number 16500-00017938, to secure statewide ballot tracking services through BallotTrax. This procurement is designed to provide uniform, real-time ballot tracking notifications for all Oregon voters, allowing the Secretary of State to centrally administer the service for all counties. The initiative is driven by the urgent need to implement a reliable system before the November 3, 2026, General Election to mitigate potential USPS delivery delays and ensure equitable voter access. This action is a request for a direct award and negotiation with the vendor rather than a competitive bid process. The estimated cost for the services is 461,000.00 dollars, covering a performance period from September 18, 2026, through December 31, 2028. The notice was posted on September 11, 2026, and established a deadline of September 18, 2026, for any affected persons to file a written protest. The procurement is managed by the Oregon Elections agency based in Salem, Oregon.

General Info

Oregon Secretary of State awarding 461,000 dollars to BallotTrax for statewide ballot tracking.

Agency

Oregon → ElectionsView Agency

NAICS

518210 - Computing Infrastructure Providers, Data Processing, Web Hosting, and Related ServicesView NAICS

Place of Performance

Salem, OR, 97310, USA

Set-Aside

NONE

Documents

(2)

Notice #16500-00017938: Special Procurement for BallotTrax

PDF•special-notice

Special Procurement No. 16500-00017938 - BallotTrax

PDF•justification-and-authorization

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Timeline

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Organization & Contact Information

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AgencyOregon → Elections
Contacts1 person available
OfficeSalem, OR, 97310, USA
Organization / Agency
Oregon → Elections
View Agency Profile
Office AddressSalem, OR, 97310, USA
Contacts
David * MatthewsPurchaser

Full Description

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This is a Notice of Special Procurement. This is not a bid, see Notice information and Protest information in the attachments tab. The Secretary of State requests a Special Procurement to contract for statewide ballot tracking services, enabling uniform, real time ballot tracking notifications for all Oregon voters. This Special Procurement will allow the Secretary of State to centrally administer BallotTrax

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