OEM Parts & Repairs for Chevy Light and Medium Duty Vehicles

The City of Austin is soliciting OEM parts and repair services for its fleet of Chevrolet light- and medium-duty vehicles under an Invitation for Bids (IFB 7800 MAS1007REBID), with responses due by August 11, 2026. The contract is structured as a firm-fixed-price agreement and seeks to establish a vendor capable of supplying genuine OEM parts and performing maintenance and repair services across multiple vehicle categories, including light, medium, and heavy-duty models. Estimated annual spending is $270,000, broken down primarily between $200,000 for light-duty parts and $70,000 for medium-duty parts, with additional line items for labor, expedited services, and special shipping fees, though unit pricing is left blank for offerors to fill. The City requires all parts to be new and OEM unless otherwise approved, and all repairs must meet manufacturer specifications. Deliveries must be made F.O.B. destination with proper packaging and labeling per commercial practices, excluding any military standards such as MIL-STD-129 or MIL-STD-2073. Labeling must be text-only, including contractor and City information, purchase order numbers, and container tracking, with no barcodes or RFID required. The solicitation emphasizes best value over lowest price, applying discounts to local businesses and small businesses—5% for bids up to $500,000 and 3% for higher amounts—to encourage local economic participation. Bidders must demonstrate responsibility through financial capacity, past performance, and compliance with submission requirements, and are required to submit key personnel profiles, insurance certificates with the City named as primary additional insured, and a subcontracting plan if applicable. Insurance must be issued by Texas-authorized carriers with an A.M. Best rating of B+VII or better. Contractors needing access to City facilities must submit advance personnel lists and comply with strict badge and security protocols. Hazardous materials require accompanying Safety Data Sheets, and failure to provide them constitutes grounds for immediate contract termination. All special tools and equipment developed under the contract become City property, and contingent fees or gratuities are prohibited. Invoices must be submitted electronically or by mail to designated City office addresses and must reference the purchase order number, contract number, and correct remit-to details. The City reserves the right to extend the contract up to 180 days and will evaluate proposals for responsiveness, completeness, and local business benefits, with no formal