Office Furniture

The Department of National Defence is procuring collaborative office furniture for a new Military Family Resource Centre in Gander, Newfoundland, with all items required to be delivered and installed by July 30, 2026. The scope includes workstation systems, work surfaces, filing and storage units, and ancillary and collaborative products as defined under Supply Arrangement E60PQ-140003/D, with specific deliverables such as bar-height meeting tables, fixed-height work surfaces, lateral filing cabinets, workstation clusters, and seating conforming to Government of Canada workplace fit-up standards. All furniture must meet the ANSI/BIFMA e3 Furniture Sustainability Standard at minimum Level® 2, with floor plans accounting for panel thickness, building conditions, and integrated electrical and data systems. The contractor must deliver goods Delivered Duty Paid (DDP) to 9 Wing Gander under Incoterms 2020, using the most direct and economical shipping methods, with installation restricted to standard working hours of 0800 to 1600 hrs. Packaging must adhere to environmentally preferable standards, requiring reusable, returnable, or recyclable materials with exceptions limited to packaging tape and specialized packaging for technical necessity. All bids must be submitted electronically by the deadline, accompanied by completed Annexes including the Offer Submission Form, Offeror Declaration Form, Basis of Payment, and Product and Pricing Tables. Offerors must hold a valid Procurement Business Number and certify they are Canadian suppliers or suppliers of an applicable trading partner, not on the Federal Contractors Program exclusion list, and compliant with integrity, anti-forced labor, and lobbying requirements. Pricing must be firm and include all costs except applicable taxes, with payment terms requiring invoices to detail items, quantities, financial codes, and tax registrations separately. Invoices are subject to 30-day payment upon receipt in acceptable form, with interest accruing at the Average Rate plus 3% annually on overdue amounts. The contractor is responsible for record retention for seven years after final payment and must maintain an accounting system accessible to the Government for audit. Failure to meet mandatory technical criteria results in non-compliance, and contract termination may occur for default or convenience with 30 days’ notice. The Government retains the right to inspect and reject non-conforming work, with the contractor obligated to cure defects at no additional cost.