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ONE (1) TIME PURCHASE OF ONE (1) 2027 TOYOTA ORDER PICKER - MODEL 8BPU15 WITH ORDER PICKER PLATFORM OPTION

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35999State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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Philadelphia Gas Works is soliciting bids for a one-time purchase of one 2027 Toyota Order Picker, Model 8BPU15, including an order picker platform option. This RFQ is a small dollar purchase with a clarification deadline of September 29, 2026, and a final bid due date of October 6, 2026, by 2:00 PM EST. The award will be granted to the lowest responsive and responsible bidder who meets all minimum specifications and warranty requirements. In the event of a price tie, lead time and best and final offers will be considered. Bidders must provide pricing and lead times for all items and are prohibited from taking exceptions to specifications or terms and conditions to remain responsive. The successful vendor must ensure the equipment complies with all federal and state vehicle requirements, including the latest Federal Motor Vehicle Safety Standards, and must complete all recalls prior to delivery. Delivery is to be made to the North Operations Center in Philadelphia, with a required 24-hour advance notification. Post-award requirements include placing the manufacturer order within 30 days and providing documentation of the order and vehicle identity. Payment terms are Net 30 days, and all invoicing must be submitted electronically via searchable PDF to the designated accounts payable email, with payments processed through the PayMode/Bottomline Technologies platform. Bidders are also reminded that PGW is eligible for pricing through various cooperative contracts such as COSTARS, NASPO, and Sourcewell.

General Info

Philadelphia Gas Works seeks bids for one 2027 Toyota Order Picker by October 6.

Agency

Pennsylvania → Philadelphia Gas WorksView Agency

NAICS

333924 - Industrial Truck, Tractor, Trailer, and Stacker Machinery ManufacturingView NAICS

Place of Performance

PA, USA

Set-Aside

NONE

Documents

(3)

Electronic Invoicing and Payment Requirements for PGW

PDF•1 page•other

2027 Toyota Order Picker Specifications

DOCX•5 pages•specifications

Small Dollar Standard General Bidding Terms and Conditions 5.12.2025

PDF•rfq

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Timeline

PhaseSolicitation
Posted

Solicitation

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyPennsylvania → Philadelphia Gas Works
Contacts1 person available
OfficePA, USA
Organization / Agency
Pennsylvania → Philadelphia Gas Works
View Agency Profile
Office AddressPA, USA
Contacts
MICHAEL RICHMONDBUYER
contact@example.gov

Full Description

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Return to Bid List Procurement Opportunity NUMBER 35999 TITLE ONE (1) TIME PURCHASE OF ONE (1) 2027 TOYOTA ORDER PICKER - MODEL 8BPU15 WITH ORDER PICKER PLATFORM OPTION PROCESS One Step Unsealing BASE CURRENCY USD STATUS Open for Bidding CLOSES IN 14 days: 13 hours: 53 minutes: 6 seconds DESCRIPTION BID DOCUMENTS CALENDAR
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NUMBER 35999 TITLE ONE (1) TIME PURCHASE OF ONE (1) 2027 TOYOTA ORDER PICKER - MODEL 8BPU15 WITH ORDER PICKER PLATFORM OPTION AVAILABLE DATE 9/21/2026 2:00 PM CLARIFICATION DEADLINE 9/29/2026 2:00 PM DUE DATE 10/6/2026 2:00 PM CONTACT INFORMATION
MICHAEL RICHMOND, BUYER,
MICHAEL.RICHMOND@PGWORKS.COM
BID TYPE RFQ - Small Dollar Purchase BILL TO Appoinvoices@pgworks.com, 800 W. Montgomery Ave - Attn: Accounting, Philadelphia , Philadelphia PA 19122 US SHIP TO North Operations Center, 5000 Summerdale Avenue, Philadelphia, PA 19124 US DESCRIPTION
PLEASE SUBMIT PRICING FOR A ONE (1) TIME PURCHASE OF ONE (1) 2027 TOYOTA ORDER PICKER - MODEL 8BPU15, IN ADDITION TO THE ORDER PICKER PLATFORM OPTION SPECIFIED. 
***BIDS WILL BE DEEMED NON-RESPONSIVE IF BIDDERS: ***
-TAKE EXCEPTIONS TO PGW'S SPECIFICATIONS OR TERMS AND CONDITIONS.
-FAIL TO PROVIDE PRICING ON ALL ITEMS.
-FAIL TO PROVIDE LEAD TIME ON ALL ITEMS.
-FAIL TO COMPLETE ALL REQUIRED FIELDS IN THE GENERAL SPECIFICATIONS DOCUMENT.
ANY QUESTIONS OR REQUEST FOR CLARIFICATION REGARDING THIS RFQ AND THE ATTACHED DOCUMENTS MUST BE SUBMITTED VIA PGW.PROCUREWARE.COM NO LATER THAN 2:00PM EST ON TUESDAY, SEPTEMBER 29, 2026.
PLEASE REVIEW AND COMPLETE THIS BID PACKET NO LATER THAN 2:00 PM EST ON TUESDAY, OCTOBER 6, 2026.
***PLEASE NOTE THAT PGW IS ELIGIBLE TO PARTICIPATE IN COSTARS, NJPA, OMNIA PARTNERS, NASPO, SOURCEWELL, AND/OR STATE/CITY OF PHILADELPHIA CONTRACT PRICING.  PLEASE INCLUDE THE CONTRACT NUMBER ON YOUR RFQ IF APPLICABLE.
BIDDERS ARE REQUESTED TO QUOTE THE FOLLOWING:
PAYMENT TERMS: NET 30 DAYS, FREIGHT: PAID, F.O.B.: DESTINATION.
MILESTONES AND DOCUMENTATION OF DILIGENCE
AT MILESTONES DESCRIBED BELOW, VENDOR MUST PROVIDE DOCUMENTATION TO PGW VIA EMAIL TO FLEETMANAGEMENT@PGWORKS.COM.
WITHIN THIRTY (30) DAYS OF AWARD, VENDOR MUST PLACE AN ORDER WITH THE MANUFACTURER FOR THE BIDDED ITEM. VENDOR MUST PROVIDE DOCUMENTATION OF ORDER, SHOWING ORDER DATE, EXPECTED DELIVERY DATE, AND VINs OR OTHER SUITABLE CONFIRMATION OF VEHICLE IDENTITY. IN THE EVENT OF DELAYS IN EXPECTED DELIVERY, FOR WHATEVER REASON, VENDOR MUST PROVIDE NOTIFICATION TO PGW AND DOCUMENTATION OF REASON FOR DELAY (E.G., MANUFACTURER LETTER).
ADDITIONAL NOTES: (1) THE BASIS OF AWARD FOR THE SUCCESSFUL VENDOR SHALL RESULT IN ONE (1) PURCHASE ORDER TO THE LOWEST, RESPONSIVE, AND RESPONSIBLE VENDOR THAT MEETS THE MINIMUM SPECIFICATIONS AND WARRANTY REQUIREMENTS. IF LOWEST BID PRICE IS EQUAL, THE FOLLOWING FACTORS WILL BE TAKEN INTO CONSIDERATION TO DETERMINE THE AWARD:                 1.    LEAD-TIME                 2.    BEST AND FINAL OFFER (BAFO)  (2) ANY BIDDER THAT HAS HAD A PURCHASE ORDER WITH PGW TERMINATED DURING THE PREVIOUS THREE (3) YEARS DUE TO BREACH OR DEFAULT MAY BE DEEMED NON-RESPONSIBLE AND NON-QUALIFIED FOR THIS RFQ. (3) THE SUCCESSFUL BIDDER MUST REMIT ALL INVOICES ELECTRONICALLY TO APPOINVOICES@PGWORKS.COM FOR ELECTRONIC PAYMENT.  FOR ASSISTANCE OR QUESTIONS REGARDING INVOICING, PLEASE CONTACT PGW ACCOUNTS PAYABLE AT 215-684-6980. (4) CONTRACTOR WILL BE BOUND BY PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS.  SUSPENSION OR DEBARMENT OF CONTRACTOR BY PGW PURSUANT TO PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS AND CONTRACTORS WILL BE CONSIDERED AS DEFAULT BY CONTRACTOR.
PROCUREWARE SITE NAVIGATION: -“DESCRIPTION” TAB – Review RFQ requirements & note your intention to bid. -”BID DOCUMENTS” TAB – Download Bid Documents & Terms & Conditions of Bidding -“CLARIFICATIONS” TAB – Enter & review questions pertaining to the RFQ - “RESPONSE” TAB:             QUESTIONS- Answer required questions & upload completed required documents.             PRICING – Review items list & enter bid pricing -“CALENDAR” TAB – Review all events for RFQ
ANY QUESTIONS REGARDING THIS OPPORTUNITY MUST BE SUBMITTED NO LATER THAN 9/29/2026 2:00 PM

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COMMERCIAL FLOOR MATS AT VARIOUS PGW LOCATIONS
Solicitation # 35995
Philadelphia Gas Works (PGW) is soliciting bids under RFQ 35995 for the rental, delivery, installation, exchange, maintenance, and pickup of commercial and entrance floor mats at various locations. The contract includes the provision of various mat types, such as charcoal heather, safety, and comfort flow mats, and requires the vendor to handle all cleaning, laundering, and sanitizing. The term is for one year with four optional one-year renewals. Award will be granted to the lowest responsive and responsible bidder, with the evaluation based specifically on the total bid price for the first two years. Bidders must submit their proposals electronically via pgw.procureware.com by September 29, 2026, at 2:30 PM. Requirements for responsibility include providing three customer references from the past four years, meeting specific insurance coverage limits, and submitting a completed Bidder's Certification and Demographic Survey. The contract is subject to the Pennsylvania Prevailing Wage Act and requires 100% performance and labor and material bonding. Additionally, the vendor must adhere to strict emergency response times, requiring on-site presence within four hours for emergency calls and eight hours for high-priority requests.
Linen Supply

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7 days ago

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