Parks & Recreation Maintenance

The City of Columbia, South Carolina, is soliciting proposals for comprehensive Parks & Recreation Maintenance services under solicitation number RFQu009-25-26-JAH Addendum 1, with a response deadline of June 18, 2026. The contract focuses on routine and emergency maintenance of public water features, splash pads, and restrooms, requiring contractors to ensure full operational functionality, proper sanitation, compliance with health and ADA standards, and adherence to SCDES water permitting guidelines. Proposals must be submitted exclusively through the IONWAVE e-Procurement portal, with no paper or in-person submissions accepted, and all inquiries must be routed through the system. The evaluation process prioritizes technical merit over cost, weighing the proposed project approach, availability, and schedule at 40%, experience and technical competence at 30%, and past performance and references at 30%. The award will be made using a trade-off method to select the most advantageous proposal, not the lowest-priced technically acceptable bid. Special requirements include mandatory utilization of certified Local Business Enterprises from the Charleston-South Carolina Area and subcontracting at least 20% of the contract value to a Mentor-Protégé Program protégé firm. Contractors must maintain insurance coverage including $1 million general liability, $2 million excess liability, and flood insurance where applicable, along with a payment bond equal to 100% of the contract value. Non-resident contractors are subject to a 2% state withholding tax on payments exceeding $10,000. All deliverables are public records, and contractors must comply with strict non-discrimination, ethics, and anti-corruption policies under South Carolina law. Performance is limited to South Carolina, with inspection and acceptance occurring at the destination. Payment is administered by the City’s Accounting Division using manual invoicing procedures that require PO number alignment, task-based descriptions, and architect signatures. Proposals are capped at 10 pages for the technical response, with excluded pages for resumes and appendices, and must include a Sam.gov Unique Entity ID, CAGE code, and business certifications such as SBE, MBE, WBE, or CDBE. The contract has a base term of up to three years with two optional one-year extensions, though no pricing figures are provided, and the award is contingent upon City Council approval.