Parks & Recreation Maintenance

The City of Columbia is soliciting proposals for comprehensive Parks & Recreation Maintenance services under Solicitation Number RFQu009-25-26-JAH Addendum 2, with a response deadline of June 18, 2026. The contract covers maintenance and operation of water features, splash pads, and restrooms across City facilities, including weekly hydraulic system upkeep, water quality testing, chemical balancing, debris removal, ADA compliance, seasonal startup and shutdown, and installation of new systems as directed. Performance is expected to be performed primarily at the City’s warehouse and offices at 1213 Flora Street, Columbia, SC, with work extending to various municipal locations. The contract has an initial two-year term with the City retaining the sole discretion to renew for up to two additional one-year periods, subject to notice no later than 90 days prior to expiration. The estimated value includes a redacted base amount and a City-controlled contingency allowance for optional services, though no specific dollar figures are disclosed. Proposals must be submitted exclusively through the City’s e-Procurement portal, IONWAVE, in accordance with strict digital file naming conventions and format requirements. Offerors must submit technical responses, staff hourly rates, financial statements, and other supporting documents, with the main submission limited to 10 pages excluding resumes and appendices. Evaluation is based on a trade-off process prioritizing proposed project approach, availability, and schedule (40%), experience and technical competence (30%), and past performance (30%), with interviews potentially conducted and scored on a 25-13-1 scale. Mandatory certifications include a Unique Entity ID and CAGE code, as well as self-certification of socioeconomic status such as SBE, MBE, WBE, CDBE, or LBE. Subcontractors must comply with payment timelines (20 days post-payment receipt), maintain comparable insurance, and submit affirmations of non-discrimination and prompt payment affidavits with lien waivers. The City will inspect and accept deliverables at destination, with title and risk of loss remaining with the vendor until acceptance. Additional requirements include organizational conflict of interest disclosures, non-collusion certifications, compliance with SC licensing and aquatic pesticide permits, and adherence to federal affirmative action regulations. No electronic invoicing systems like WAWF are required, and invoices must be sent to the City Accounting Division at P.O. Box 147, Columbia, SC 29217, with no third-party invo