Patient Hotel Room Accommodations Amendment 0001

This contract amendment establishes a requirements-based agreement for providing hotel accommodations to patients and authorized family members of the National Institutes of Health Clinical Center in Bethesda, Maryland. The solicitation, numbered 26-000171a, is issued by the Department of Health and Human Services under NAICS code 721110 and requires direct participation from hotel entities only, prohibiting any form of subcontracting, third-party management, or intermediary involvement. All participating properties must be located within a seven-mile driving radius of the NIH Clinical Center, measured specifically from West Cedar Lane, with no exceptions allowed; proximity is non-negotiable and forms the foundation of eligibility. The contract does not guarantee a minimum number of room nights or predict demand, which is variable and arises based on urgent or unscheduled patient needs, requiring vendors to remain prepared for same-day or short-notice reservations without fixed lead times. Vendors must maintain an active SAM.gov registration and provide documentation verifying business legitimacy, tax compliance, insurance, and ADA accessibility, including the availability of designated accessible rooms, complimentary breakfast, Wi-Fi, parking, laundry services, and kitchenettes in all accommodations. A complimentary shuttle service to the NIH Clinical Center is mandatory, and the hotel must support both short-term and extended stays. Evaluation for award will prioritize technical acceptability over price, with the expectation that the lowest-priced respondent meeting all mandatory requirements will be selected under a Lowest Price Technically Acceptable framework. There are no established line-item pricing structures, contract values, or historical usage data provided; offerors must propose pricing based on operational capacity. Reservations will be handled exclusively through a government-controlled system after award, and inspections and acceptance will occur directly at the hotel properties. The proposal deadline is May 22, 2026, and submission is open only to the hotel property itself, with no allowance for chains, joint ventures, or managed networks unless all properties are owned and operated under single direct control.