PFR75 RFQ Written Translation Expedited

The Massachusetts Department of Fish and Game is soliciting expedited written translation services for the FY27 Community Biodiversity Grants Request for Response, requiring accurate, human-only translations into eight languages: Spanish, Portuguese, Haitian Creole, Traditional Chinese, Simplified Chinese, Vietnamese, Russian, and Arabic. Each translation must preserve technical wildlife terminology, maintain the original document’s structure, and undergo dual verification by a second translator to ensure quality, with no machine translation permitted. Deliverables are to be submitted in RTF or PDF format with an accuracy certification, and all work must be completed and delivered to the DFG office at 100 Cambridge Street, Boston, MA. The solicitation, issued as BD-26-1046-COM-COM1-129590, has a response deadline of May 21, 2026, and is managed by Whitney Sargent, the primary point of contact. Although the solicitation references a broader $1.25 million grant program with a project period running from October 15, 2026, through June 30, 2027, this specific RFQ seeks only cost estimates for translation services, with no formal contract value disclosed. This procurement operates under state grant administration rules, not federal FAR clauses, and incorporates the Commonwealth Standard Contract Form and Terms and Conditions by reference. Applicants must submit a completed cover sheet and budget proposal, with the full project proposal limited to ten pages addressing five weighted evaluation factors focused on biodiversity benefit, project design, team qualifications, budget feasibility, and community impact. While there is no requirement for UEI, CAGE codes, or socioeconomic certifications, respondents must provide a W-9 form with a DUNS number and federal tax ID. Invoicing and payment will occur via Electronic Funds Transfer within a 45-day cycle, with final invoices due by July 31 annually. Acceptance of deliverables is tied to compliance with program requirements, including completeness, accuracy, and alignment with biodiversity goals, and DFG reserves the right to withhold funding until satisfactory materials are received. The procurement is not governed by MIL-STDs or formal packaging and marking standards, and no COR, COTR, or PCO is formally designated in the documentation.