PHL Facilities Management

The Oklahoma State Department of Health, through the Office of Management and Enterprise Services, is soliciting comprehensive facility management services for the Oklahoma Public Health Lab, including laboratory and administrative buildings, two mobile Biological Safety Laboratories, property maintenance, storage, and security infrastructure, with the potential for statewide use. The contract, with an estimated value between five and fifteen million dollars, will be awarded based on a best value evaluation considering factors such as the bidder’s timely response capabilities, emergency response performance, relevant experience, responsiveness to bid requirements, and pricing. Bidders are required to submit detailed pricing using a specified template, covering all service categories and including projected increases over multiple years, with all costs, including shipping and handling, incorporated into the bid. The initial contract duration is one year, with four renewal options, and may be extended up to an additional 90 days at the same rate. The contractual framework emphasizes strict compliance with state laws, regulations, and specific terms governing amendments, modifications, and contract renewal processes. It incorporates provisions for security, background checks, confidentiality, conflict of interest, and prohibitions on gratuities, with clear procedures for termination, dispute resolution, and responsible conduct. The contract does not reference federal FAR clauses but is governed by Oklahoma statutes and administrative codes, with a structured order of precedence among contract documents. Final inspection and acceptance occur at the destination, with the supplier responsible for quality, defect correction, and warranty obligations. Proposal submissions are to be made electronically via the Oklahoma Supplier Portal by the deadline, with detailed instructions on format, required forms, and contact points, ensuring a transparent and compliant procurement process.