Cloud-Based Mentoring Program

The Office of Management and Enterprise Services, on behalf of the Oklahoma State Department of Health, is soliciting proposals for a secure, cloud-based mentoring program platform under solicitation EV00000979. The objective is to implement a scalable, multi-user software solution to support structured mentoring initiatives, including onboarding for new staff and supervisors, discipline-specific groups, internship programming, and licensure supervision for professionals. Key technical requirements include the ability to manage multiple programs, utilize configurable participant registration, support various matching methods, and integrate with Microsoft 365, Outlook, Teams, and Workday. The platform must also provide automated communications, reporting analytics on engagement and effectiveness, and a resource library for training materials. The contract will be awarded to a single supplier based on their ability to meet or exceed mandatory specifications, offer sustainable solutions, and provide the best total firm, fixed cost. Evaluation involves a multi-stage process where the top three high-scoring suppliers will be invited to conduct live product demonstrations. Bidders must adhere to strict compliance standards, including HIPAA for protected health information, Oklahoma state privacy and security IT requirements, and various federal civil rights and accessibility laws. Payment terms are net 45 days, and the state maintains exclusive ownership of all customer data. Proposals must be submitted via the Oklahoma Supplier Portal by October 28, 2026, and must include mandatory certifications regarding non-collusion, insurance, and financial responsibility.