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PM of HVAC, Boiler & Refrigeration Systems & Ancillary Equipment

Active
2139242State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The New York State Office of Mental Health is soliciting bids for a five-year contract to provide preventive maintenance and time and material repair services for HVAC, boiler, and refrigeration systems and ancillary equipment at the Nathan S. Kline Institute in Orangeburg, New York. Effective January 1, 2027, the contract requires the selected provider to execute routine maintenance tasks, provide operational training, and maintain detailed as-found and as-left records. The award will be granted to the responsible responsive bidder offering the lowest total bid amount, provided they meet mandatory requirements, including at least three years of experience in the field and no New York State contract terminations for cause within the last three years. The procurement process includes a mandatory site visit on October 1, 2026, with final bids due by October 22, 2026. Bidders must utilize the provided Bid Quote Sheet and submit a comprehensive package including a solicitation cover sheet, proof of experience, and contractor certification. The contract adheres to New York State Department of Labor Prevailing Wage Rates and establishes specific supplier diversity goals, including a 30 percent overall MWBE goal, 6 percent for SDVOB, and specific targets for MBE and WBE participation. Administrative oversight includes quarterly compliance reporting and a structured inspection process where the Facility Plant Superintendent verifies labor hours and material costs against the approved budget.

General Info

Five-year HVAC and boiler maintenance contract for Nathan S. Kline Institute, starting 2027.

Agency

New York → NYS Office of Mental HealthView Agency

NAICS

238220 - Plumbing, Heating, and Air-Conditioning ContractorsView NAICS

Place of Performance

140 Orangeburg Road, Orangeburg, NY 10962, NY, USA

Set-Aside

NONE

Documents

(5)

CR# 2139242 - PM of HVAC, Boiler & Refrigeration Systems

PDF•7 pages•ifb

NKI #OMH01-C203129-3650454 Bid Quote Sheet

XLSX•16 pages•rfq

OMH01-C203129-3650454 - Preventive Maintenance of HVAC, Boiler & Refrigeration Systems

PDF•159 pages•contract-document

OMH01-C203129-3650454: Preventive Maintenance of HVAC, Boiler & Refrigeration Systems

PDF•49 pages•ifb

Ad-2139242.pdf

PDF

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Timeline

PhaseSolicitation
Posted

Solicitation

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyNew York → NYS Office of Mental Health
Contacts2 people available
OfficeN/A
Organization / Agency
New York → NYS Office of Mental Health
View Agency Profile
Office AddressN/A
Contacts
Peter RogersContract Management Specialist I
contact@example.gov
+1 (555) 000-0000
Peter RogersContract Management Specialist I
contact@example.gov
+1 (555) 000-0000

Full Description

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The NYS Office of Mental Health (OMH) and Nathan S. Kline Institute are seeking to procure, through an Invitation for Bid (IFB), a Contractor to provide Preventive Maintenance of HVAC, Boiler & Refrigeration Systems & Ancillary Equipment for the facility, located at 140 Orangeburg Road, Orangeburg, NY 10962. Award will lead to a five-year contract effective January 1, 2027. The Scope of Work with preventative maintenance tasks, equipment list, schedule matrix, etc. is detailed in Appendix D of the attached contract boilerplate. Interested vendors should review the contract boilerplate and IFB document for further information. Included with these documents is a Bid Quote Sheet in Excel format that should be used to submit your bid. A mandatory site visit will be held on Thursday, October 1, 2026, at 11:00am ET at the facility. Directions to the facility & site visit location are included in the IFB. Site visit registration can be accomplished by completing and sending the Site Visit Registration Form (Attachment B of the IFB) no later than Wednesday, September 30, 2026 at 3:00pm ET. Questions from potential bidders attending the site visit are to be submitted by Thursday, October 8, 2026 by 3:00pm ET per the instructions in the IFB. Questions and answers will be sent to all bidders attending the site visit, as well as posted to this ad, by Thursday, October 15, 2026. Bids are due no later than 3:00pm ET on Thursday, October 22, 2026. Please check the Contract Reporter website frequently for updates. Any documentation regarding this procurement will be posted. New York State Department of Labor Prevailing Wage Rates apply to this contract. “Pursuant to the New York State Finance Law Sections 139-j and 139-k, the Procurement Lobbying Act applies to this solicitation. Only the designated, sole point of contact listed below should be contacted during the restricted period of communication. The restricted period began with the publication of this ad and will end with the formal approval by OSC of the contractual agreement” Business enterprises awarded an identical or substantially similar procurement contract within the past five years: C201588 - Johnson Controls, Inc. Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 6.00% Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 16.00% WBE Goal: 14.00% Disadvantaged Business Enterprise contracting goals (DBE) DBE Goal: 0.00%

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