Police Motorcycle Parts, Service and Maintenance (Re-Bid)

The City of El Paso is soliciting bids for Police Motorcycle Parts, Service and Maintenance under solicitation number 2026-0363, a re-bid for services critical to maintaining its motorcycle fleet. The contract involves supplying specific motorcycle parts, including rear brake pads, front rotors, clutch master cylinders, fuel pumps, and thermostats for Kawasaki models, as well as labor for maintenance tasks on Yamaha motorcycles, with scheduled services at 2,500, 5,000, and 15,000-mile intervals. The estimated annual budget is $135,000, and the bid must include pricing for all listed items to be considered responsive. Proposals must be submitted by June 24, 2026, at 2:00 p.m., with bid opening scheduled for 2:30 p.m. the same day, and will be broadcast live online. The City reserves the right to adjust the schedule of events via amendment. Offerors must comply with strict administrative and technical requirements: bids must encompass all items, meet minimum specifications, and fully complete all highlighted sections on the bid form; failure in any of these pass/fail gates results in non-responsiveness. Additional mandatory submissions include an original signed signature page acknowledging all amendments, a completed Form W-9 for tax identification, Form 1295 disclosing interested parties, an organization certificate from the state of incorporation, and certification of no collusion, no criminal convictions, and compliance with Texas regulations regarding foreign terrorist organizations. Contractors must also register with the Hire El Paso 1st program and disclose any campaign contributions over $500 to City Council members. The contract may be extended for two additional years at the same unit prices if exercised in writing by the City Manager or designee prior to expiration. Performance is located within the State of Texas, and offerors must certify they are not undergoing any organizational changes that could impact contract execution within the next 12 months. All submissions must be mailed or delivered to the City’s Purchasing & Strategic Sourcing Department in El Paso, Texas.